In the first meeting, Town Vending Committee shall decide various procedural points relating to the conduct of its business, the details of which are listed hereafter,
(i) Time and Venue of the meeting shall be decided by the Chairperson.
(ii) Member Convener shall inform before two days of scheduled meeting.
Explanation- agenda of items may be circulated to the members
(iii) Quorum shall be of Minimum [2/3rd] member of total strength of the Town Vending Committee.
Explanation - The rationale for suggesting quorum consisting of 2/3rd of the membership is to ensure that no decision is taken with a comparatively lower number of members.
(iv) Decision will be based on the majority of present members.
(v) No meeting will be carried on in the absence of the quorum (i.e., 50% + One member) and meeting will be adjourned if quorum is not satisfied.
(vi) Minutes of the meeting will be signed by the Chairperson and would be put up in the subsequent meeting of the Town Vending Committee for confirmation.
(vii) Minutes of the meeting should be placed on the ULB website or Town Vending Committee may decide to have its own website.
(viii) Meeting of the committee should be held once in every two months.
(ix) Requisition meeting can be called by Chairperson on a specific issue on the request of Minimum [1/3rd] of the total members of Town Vending Committee (TVC). It has to be called within [72] hours after receiving the request for the same from the required number of members.
(x) The first meeting of the Town Vending Committee will be fixed within 30 days after Town Vending Committee formed.