The Chairman shall preside over every meeting of the Board and in his absence the Vice-Chairman shall preside if both the Chairman and Vice-Chairman are absent the members present at the meeting shall elect one from amongst themselves to preside over such meeting.
16. Agenda : (1) The Chairman shall cause to be prepared and circulated to the Central Government and among the members, at least ten days before a meeting of the Board, a list of business to be transacted at such meeting.
(2) No business not included in the agenda, shall be transacted at a meeting of the Board without the permission of the Chairman.
17. Voting : (1) Every question brought before a meeting of the Board shall be decided by a majority of the members present and voting.
(2) In the case of an equality of votes, the Chairman the Vice- Chairman of the member presiding over such meeting shall have a second or casting vote.
* The words eight members were substituted for the words Six members vide Tobacco Board (Amendment) Rules 1988 Published in Gazette of India (Extraordinary) Part-II, Section-3 (i), Dt.16-5-1988.
18. Transaction of business by circulation :
(1) Any business which is to be transacted by the Board may, if the Chairman so directs, be referred to members (other than members who are not in India) by circulation of papers and copies of papers so circulated shall also be sent to the Central Government.
(2)Any proposal or resolution circulated under sub-rule (1) and approved by the majority of the members who have record their views in writing shall be as effectual and binding as if such proposal or resolution was decided by the majority of the members at a meeting of the Board.
Provided that at least * eight members of the Board have recorded their views on the proposal or resolution;
Provided further that when a proposal or resolution is referred to the members by circulation, any five members may require that the proposal or resolution be referred to members at a meeting and there upon such reference shall be made to members at a meeting of the Board.
(3) Where any business is referred to members under sub-rule (1), a period of not less than ten clear-days shall be allowed for the receipt of replies from members and such period shall be reckoned from the date on which the notice of business is issued.
(4) If a proposal or resolution is circulated under this rule, the result of the circulation shall be communicated to all the members and to the Central Government.
(5) All decisions on questions arrived at by circulation of papers shall be placed at the next meeting of the Board for record.
19. Record of business:
(1) A record of items of business transacted by the Board shall be maintained by the Secretary and copies of such record shall be forwarded to the Central Government.
(2) The record of business transacted at every meeting of the Board shall be signed by the Chairman, the Vice-Chairman or, as the case may be, the member presiding at such meeting.
(3) When any business is transacted by circulation of papers, a record of the business so transacted shall be signed by the Chairman.
20. Review: (1) The Central Government may, for reasons to be recorded in writing, review any decision of the Board and pass such order in the matter as it thinks fit.
(2) A copy of every order passed under sub-rule (1) shall be sent to the Board by the Central Government.
(3) On receipt of a copy of the order under sub-rule (2), the Board may make a representation to the Central Government, against the said order and the Central Government may, after considering much representation, either cancel modify or confirm the order passed by it under sub-rule (1) or take such other action as may in its opinion be just or expedient.
CHAPTER – IV
21. Budget Estimates :
(1) The Board shall in each year, prepare budget estimates for the ensuing year and revised estimates for the current year and shall submit them for the sanction of the Central Government on or before such dates as may be fixed by the Government. The revised budget when sanctioned shall supersede the original budget and shall be deemed to be the sanctioned budget for the year.
(2) No expenditure shall be incurred until the budget is sanctioned by the Central Government and the expenditure has received the sanction of the competent authorities.
(3) The budget shall be prepared in accordance with such instructions as may be issued from time to time and be in such form as the Central Government may direct. It shall include a statement of –
(i) the estimated opening balance;
(ii) the estimated receipts under the different heads referred to in sub section (17) of Section 17;
(iii) the estimated expenditure classified under the following heads and subheads or such other heads and sub-heads as the Central Government may from time to time direct- Heads :
(a) Administration;
(b) Development of tobacco production and curing;
(c) Internal marketing facilities including grading;
(d) Research;
(e) Price Support Operations;
(f) Market Survey;
(g) Trade delegations;
(h) Exhibitioners and fairs;
(i) Statistic;
(j) Works;
(k) Propaganda and publicity;
(l) Others;
Sub Heads :
(i) Pay of officers;
(ii) Pay of establishment;
(iii) Allowance, honoraria and the like, and
(iv) Other charges, contingencies and the like
(4) Supplementary estimates of expenditure, if any, shall be submitted for the sanction of the Central Government in such form and on such dates as may be directed by it in this behalf.