(1) The .~'controlling authority' shall record the particulars of each case under section 7, in Form 'Q' and at the time of passing orders shall sign and date the particulars so recorded.
(2) The 'controlling authority' shall, while passing orders if each case, also record the findings on the merits of the case and file it together with the memoranda of evidence with the order sheet.
(3) Any record, other than a record of any order or direction. which is required by these rules to be signed by the 'controlling authority', may be signed on behalf of and under the direction of the controlling authority by any subordinate officer appointed in writ ing for this purpose by the controlling authority.
1 i. If a finding is recorded under sub-rule ( 4) of rule 11 that the applicant is entitled to payment of gra tuity under the Act, the 'controlling authority' shall issue a notice to the employer concerned in Form 'R' specifying the amount payable and directing payment thereof to the applicant under intimation to the controlling authority within thirty days from date of.
receipt of the notice by the employer. A copy of the notice shall be endorsed to the applicant employee, nominee or legal heir, as the case may be.