(1) The Chief Executive Officer shall cause the draft minutes of each meeting of the Authority to be prepared within a period of two weeks of conclusion of each meeting and submit the same to the Chairperson or other Member who presided over the meeting, for his approval:
Provided that if for any reasons the Chief Executive Officer is unable to attend any meeting of the Authority, the Chairperson may, for this temporary purpose direct any other officer of the Authority, to prepare minutes of the meeting.
(2) The draft minutes of each meeting of the Authority approved by the Chairperson or the other Member who presided over that meeting shall be forwarded to each member not later than a period of two weeks from such approval, for adoption at the next meeting:
Provided that the decision of the Chairperson on the changes, if any, to be made in the draft minutes, shall be final.
(3) The minutes of each meeting of the Authority shall contain a fair and correct summary of the proceedings thereat and the names of Members who did not participate in the discussion of, or vote on, any item of business transacted at the meeting.
(4) The Chairperson or other Member who presided over the meeting may decide the inclusion or non-inclusion of any matter in the minutes, if in his opinion, the same is not relevant or material to the proceedings or defamatory of any person.
(5) At every meeting of the Authority, the draft minutes of the previous meeting approved by the Chairperson or the other Member who presided over that previous meeting shall be placed before the meeting for confirmation and adoption, with or without amendments or modifications, and upon confirmation and adoption in that meeting, be signed by the Chairperson or other Member presiding over the meeting, as confirmation of correctness of the record of the proceedings of the previous meeting and be kept as a record of the Authority.