THE UTTAR PRADESH MINISTERS (TRAVELLING ALLOWANCES) RULES, 1997 ARRANGEMENT OF SECTIONS
1. Short title and commencement
2. Journeys on official duty by a Deputy Minister
3. Travelling facilities by railway
4. Out of pocket expenses
5. Provision for travel by the members of the family of a Minister other than a Deputy Minister by railway
6. Travelling facilities to Ministers by road
7. Travel by air
8. Travelling allowance to a Deputy Minister
9. Travelling allowance of officials accompanying the Deputy Minister
10. Travelling on private business
11. Contents of travelling allowance bill
12. Residuary provisions
13. Controlling officer
14. Instruction regarding reservation
15. Reimbursement of the amount deducted in the form of cancellation charges in returning unused tickets and the amount of the bill of the taxi hired.
In pursuance of the provisions of clause (3) of Article 348 of the constitution, the Governor is pleased to order the publication of the following English translation of notification no. 2/1/1/87-CX-(1), dated October 13, 1997.
No. 2/1/1/87-CX-(1) Dated Lucknow, October 13, 1997 In exercise of the powers conferred by section 13 of the Uttar Pradesh Ministers (Salaries, Allowances and Miscellaneous Provisions) Act, 1981 (U.P. Act no. 14 of 1981) read with section 6 of the said Act and section 21 of the Uttar Pradesh General Clauses Act, 1904 (U.P. Act no. 1 of 1904) and in supersession of Government notifications nos. 2/1/2/81-CX-1-II P.A.-14-1981-Rule-1982, dated August 17, 1982 and 2/1/1/81-CX-(1), dated August 1, 1983 whereby the Uttar Pradesh Ministers (Travelling Allowances) Rules, 1983 and the Uttar Pradesh Deputy Ministers (Travelling Allowances) Rules, 1982 respectively were Published, the Governor is pleased to make the following rules, namely :- THE UTTAR PRADESH MINISTERS (TRAVELLING ALLOWANCES) RULES, 1997 Short title and commencement
1. (1) These rules may be called the Uttar Pradesh Ministers (Travelling Allowances) Rules, 1997.
(2) They shall come into force with effect from the date of their publication in the Gazette.
Journeys on official duty by a Deputy Minister
2. A Deputy Minister may, subject to his informing the Minister to whom he is attached, perform a journey on duty to any place within the State and with the previous sanction of the Government, he may perform a journey on duty to a place outside the State. For audit purposes, a copy of the sanction of the Government shall be attached to the deputy Minister's travelling allowance bill in respect of a journey outside the State.
Travelling facilities by railway
3.(1) A Minister, other than a Deputy Minister, when travelling by railway, shall be entitled to-
(a) a reserved compartment of the highest class available on the train by which the journey is Performed;
(b) if the exigencies of the situation so warrant, a special carriage, when available;
[(c) railway fares actually paid for not more than four personal attendants at the second class (sleeper) rates, whether they travel with him or precede or follow him.]1 ;
(d) conveyance of all personal luggage, whether taken in the luggage van of the train or sent by another train:
(e) the whole cost of conveyance of a motor car, where it has been employed only for journeys make in the public interest.
NOTE (i)- A Minister, under this sub-rule may, without payment of any fares, take with him in the reserved accommodation the members of his family as also his Private Secretaries or such other official or non-official persons as may travel with him in the reserved accommodation upto the limit of the number of the fares charged by the railway for reserving the accommodation. Except in the circumstances specified in Note (3) below in the case of persons mentioned therein, fares shall be paid to the railway direct for such persons travelling in the reserved accommodation as exceed the number allowed by the railway, and in such a case, the Minister reserving the accommodation should, before beginning the journey, have the number and other details of the tickets purchased for such persons entered in the requisition form by the Station Master of the station from which the Journey is commenced. This is necessary to avoid double payment being made to the railway in respect of other persons travelling with the Minister in the reserved accommodation.
(ii) A Private Secretary or any other Government servant, who accompanies a Minister in the reserved accommodation, shall not, unless his case falls under Note (3) below, be entitled for the journey to that portion or rail mileage which represents the cost of a ticket of the class of accommodation ordinarily admissible to him.
(iii) Where it is necessary in the public interest for a Private Secretary, Personal Assistant or a clerk to accompany
1. subs. by sec. 2 of U.P. Ministers (T.A.) (Fifth Amendment) Rules, 2005 w.e.f. May 09, 2005 a Minister in the reserved accommodation, he may do so even when the number of persons travelling in the reserved accommodation already exceeds the number of fares charged by the railway for reserving the accommodation provided that he purchases a ticket for the class of accommodation in which he is entitled to travel. In such a case, the Minister shall certify in the bill for his travelling allowance that it was in the public interest that the Private Secretary, Personal Assistant or the clerk travelled with him in the reserved accommodation and that he actually purchased a ticket of the class to which he was entitled. The cost of the ticket will not be deducted from the charge on account of haulage of reserved accommodation payable to the railway.
(iv) Where journey is performed by air conditioned accommodation, a coupe containing only two berth will normally be reserved, if available.
(2) For Journeys by rail on duty, a Deputy Minister shall be entitled to an air conditioned accommodation and a coupe containing only two berths shall normally be reserved if available. He may, without payment of any fares, take with him in the reserved accommodation any member of his family or any non-official person to the limit of the number of the fares charged by the railway for reserving the accommodation.
Out of pocket expenses [4. (1) A Minister, other than a deputy Minister, shall be entitled for journeys performed in connection with the discharge of his official duties, whether in or outside Uttar Pradesh, but within India, to out of pocket expenses at the rate of Rupees two thousand five hundred per diem within Uttar Pradesh and rupees three thousand per diem outside Uttar Pradesh.
(2) A Deputy Minister shall be entitled for journeys performed in connection with the discharge of his official duties, to out of pocket expenses at the rate of rupees one thousand five hundred per diem.]2 Provision for travel by the members of the family of a
5. A Minister, other than a Deputy Minister, shall further be entitled to the railway fares actually paid for the members of his family, who may travel with him or proceed or follow him from his usual place of residence to his official
2. Subs. by sec. 2 of U.P. Ministers (T.A.) (Seventh Amendment) Rules, 2013 w.e.f. March 25, 2013 Minister other than a Deputy Minister by railway headquarters or vice-versa :
Provided that this concession hall be restricted to fares for one journey each way, in one calendar year between his official headquarters and the usual place of residence.
Travelling facilities to Ministers by road
6. (1) When travelling by road, a Minister, other than a Deputy Minister, shall be entitled to charge actual travelling expenses for himself, members of his family and two personal attendants on his own certificate that the amount charged has been actually paid. Such expenses do not include any charge for the freight of stores or goods other than personal luggage, or any charge for refreshments hotel or staging bungalows.
Explanation-- For the purposes of this rule stores taken for consumption on tour shall be treated as personal luggage.
(2) (a) If a Deputy Minister travels in a car or by other means of conveyance which is his own or which he has hired, he may draw travelling allowance under rule 27(b) of the Financial Handbook, Volume III except the daily allowance in place of which he shall draw out of pocket expenses at the rate mentioned in sub-rule (2) of rule 4.
(b) If a Deputy Minister travel in his own car and the propulsion charges are paid by another Deputy Minister or Government Servant who accompanied him on the journey, then he will be entitled to draw out of pocket expenses only at the rate mentioned in sub-rule (2) of rule 4.
(c) If Deputy Minister travels in a car or by other means of conveyance which is not his own or hired by him, then he shall be entitled to draw out of pocket expenses only at the rate mentioned in sub-rule (2) of rule 4.
(d) For mixed journeys partly by private or hired conveyance and partly by borrowed conveyance or a conveyance provided at the expense of the State a local fund or a local body, a Deputy Minister shall be entitled to travelling allowance for each type of journeys as a separate individual journey under clause (a) or clause (c) as the case may be, subject to the condition that he cannot draw more than what he could have drawn, had he covered the whole distance covered by the two journeys, in his own car or in a hired car.
(e) When a Deputy Minister hires a car jointly with another Deputy Minister or a Government servant and uses it for a road journey each of them shall be entitled to travelling allowance under rule 27(B) of the Financial Handbook, Volume III, but the Deputy Minister shall, in place of daily allowance, be entitled to draw out of pocket expenses at the rate mentioned in sub-rule (2) of rule 4.
NOTE- A borrowed car of which the propulsion charges are paid by the Deputy Minister using it is equivalent to hiring a car.
Travel by air 7.(1)(a) A Minister, other than a Deputy Minister, may perform on duty journey by air to any part of India in an aircraft of public air transport company regularly plying for hire or in a machine owned or chartered by the Government of Uttar Pradesh and may take with him a companion in such journey.
(b) When travelling by air such Minister shall be entitled to draw the actual fare if paid for himself and his companion, if any, for the journey by air and if actually paid the cost of transporting personal luggage by rail at passenger rates or by road or by air and railway fares actually paid for not more than two personal attendants at the lowest class rates. If at either end of the journey by air such Minister has to perform a connected journey by rail or road he shall be entitled to draw travelling allowance admissible for such journey under rule 5 above. No allowance shall, however, be drawn in respect of the surface transport which forms part of air journey and is included in the fare paid for the air journey.
(2) If it is necessary in the public interest for a Deputy Minister to perform a journey by air, he may do so with the previous permission of the Minister to whom he is attached.
Travelling Allowance for such journey will be regulated by rule 23(BB) of the Financial Handbook, Volume III.
Travelling allowance to a Deputy Minister
8. When it is possible for Deputy Minister to travel between places either by rail or by road and the journey is actually made by road, the mileage allowance shall be calculated as if the journey had been made by rail unless the mileage allowance calculated by road is less expensive in which case the mileage allowance shall be calculated by road:
Provided that when a Deputy Minister is required by the Minister to whom he is attached to travel by road instead of by rail, travelling allowance may be drawn at the rate admissible for travel by road and in such cases the travelling allowance bill will be supported by a certificate signed by such Minister stating the circumstances which rendered it necessary for him to require the Deputy Minister to travel by road and the fact that the journey was performed in the public interest.
Travelling allowance of officials accompanying the Deputy Minister
9. A Deputy Minister, when travelling on duty, may, if it is necessary in the public interest, take with him one assistant and not more than two orderly peons. The public interest, take with him one assistant and not more than two orderly peons. The travelling allowance of these officials shall be regulated by the rules applicable to them.
Travelling on private business
10. A Deputy Minister travelling on private business shall not be entitled to any travelling allowance, but if during his absence from headquarters on such business a Deputy Minister required the assistance of his staff for the disposal of Government work, he may, with the permission of the Minister to whom he is attached, take with him his personal staff within the limits prescribed in rule 9. Such staff shall be entitled to travelling allowance as for journeys on duty.
Contents of travelling allowance bill
11. It is not necessary for a Deputy Minister to state in his travelling allowance bill, the nature of the business on which a journey is performed. It is sufficient only to indicate that the journey was performed in the public interest and with the permission or approval, as the case may be, of the Minister to whom he is attached.
Residuary provisions
12. Any matter not specifically provided for in these rules in respect of travelling allowance of a Deputy Minister shall be governed by the rules made by the Government for Government servants subject to their control.
Controlling officer [ 13. (1) For the purposes of the travelling allowance bills of a Deputy Minister, the Controlling Officer will be the Minister to whom such Deputy Minister is attached.
(2) For the purposes of the travelling allowance bill a person who has ceased to be a Minister, the Chief Minister will be the Controlling officer.]3 Instruction regarding reservation
14. General Instruction regarding reservation of accommodation in the railway train are given in the Schedule to these rules.
THE SCHEDULE General Instructions as to Reservation of Accommodation in Railway train
1. The official reserving the accommodation shall be required, before the commencement of the journey to have the number and other details of tickets purchased for the persons travelling with in him in the reserved accommodation entered on the requisition form by the Station Master of the station from which the journey is commenced. This is necessary in order to enable an adjustment to be made between the Government and the railway authorities in respect of the fares realised by the Railway.
2. A Minister may at his discretion permit his personal attendants to travel with him in the reserved accommodation but the number of persons travelling in such accommodation should be limited to the number of berths paid for reserving it.
3. When the number of occupants travelling with an official in his reserved compartment is in excess of the minimum number of fares for which the compartment can be reserved for the public, fares for the number of occupants in excess of the minimum number of fares shall be retained by the Railway.
3 subs. by sec. 2 of U.P. Ministers (T.A.) (Second Amendment) Rules, 2004 w.e.f. February 20, 2004 NOTE - The portion of fares which is not be retained by the Railway shall be credited to the department which bears the charge for the haulage of the reserved accommodation by deduction from the bills of the railway submitted to the department concerned.
4. The prescribed procedure regarding requisitions to Railway administration, in regard to journey performed on duty, shall be followed in the case of journeys otherwise than on duty, the fares payable being subsequently recovered by the Accountant General.
Reimbursement of the amount deducted in the form of cancellation charges in returning unused tickets and the amount of the bill of the taxi hired.
[15. If a proposed journey in connection with the discharge of official duty is cancelled in public interest, the reimbursement of the amount deducted in the form of cancellation charges in returning unused tickets and the amount of the bill of the taxi hired in context of the said journey, shall be admissible. Provided that a certificate in proof should be supported with the travelling allowance bill.]4 4 Ins. by sec. 2 of. U.P. Ministers (T.A.) (Fourth Amendment) Rules, 2005 notification. (w.e.f. February 25, 2005)