Section 3: Power of the State Govemnment to co-ordinate, regulate and supervise operations connected with administration, management, etc., of public records

3. (1) The State Government shall have the power to co-ordinate, regulate and supervise regulate supervise the operations connected with the administration, management, preservation selection, disposal and retirement of public records under this Act.

(2) The State Government in relation to the public records of the records administration, creating agencies may, by order, authorise the Dircctor, subject to such conditions, as the case may be, specified in the order, to carry out all or any of the following functions, namely :

(a) supervision, management and control of the Archives;

(b) acceptance for deposit of public records of permanent nature after such period as may be prescribed;

(c) custody, use and withdrawal of public records;

(d) arrangement, preservation and exhibition of public records;

(e) preparation. of inventories, indices, catalogues and other reference media of public records;

(f) analysing, developing, promoting and co-ordinating the standards, procedures and the techniques for improvement of the records management system;

(g) ensuring the maintenance, arrangement and security of public records in the Department of Archives and in the offices of the records creating agency;

(h) promoting utilisation of available space and maintenance of equipments for preserving public records;

(i) tendering advice to records creating agencies on the compilation, classification and disposal of records and application of standards, procedures and techniques of records management;

(j) survey and inspection of public records;

(k) organizing training programmes in various disciplines of Archives administration and records management;

(l) accepting records from any private source;

(m) regulating access to public records;

(n) receiving records from defunct bodies and making arrangement for securing public records in the event of national emergency;

(o) receiving reports on records management and disposal practices from the records officer;

(p) providing authenticated capies of, or extracts from public records;

(q) destroying or disposal of public records;

(r) obtaining on lease or purchasing or accepting as gift any document of historical or national importance.