When a case is decided and consigned to the record room the record-keeper shall punch a second hole in each label distinct from the first and note the date of his doing so at the same time. The second punching shall invariably be made in the middle of that part of the label on which its value is printed in eight principal Indian languages but shall not remove so much of the stamp as to render it impossible or difficult to ascertain its value or nature.
258-A. The provisions of Rules 252 to 258 both inclusive shall mutatis Mutandis apply to cancellation of receipts and endorsements referred to in., sub-rules (4) and (8) of Rule 38-A.
However, punching of the endorsements shall not be necessary and while punching the receipts care should be taken that no written portion is removed.
259. Personal responsibility of record keeper, All record keepers shall be held personally responsible to see that all stamps, receipts affixed to documents and endorsements recorded on the documents under sub-rules (4) and (8) respectively of Rule 38-A are preserved, duly cancelled in the file. They are bound of bring to the notice of the head of the office i.e., Commissioner, Collector, District Judge, Assistant Collector, Civil Judge, Munsif or Tahsildar etc. as the case may be, any case in which, the above instructions as regards either initial punching or defacement of labels on copies have been neglected.