[Deleted].
321. Special pints to be noticed in the report:- Special mention of the following matters should be made in the stamp administration report:- a) Increase or decrease in sales of stamps compared with those on the preceding year. Endeavors should be made to ascertain and report fully and clearly the causes which have been at work and by which the sales of the various descriptions of stamps have been affected;
b) Rewards to informers in case of infringement of the Stamp law. If no rewards were given, or if the amount paid during the year on this account is small, some explanation should be given.
c) Paucity of cases in with document were impounded and of prosecutions, should be fully explained;
d) The sufficiency or otherwise of the number of licensed vendor;
e) The inspection of record rooms by the District Stamp Officer Should be specified;
f) Inspections of licensed vendors' registers. it should be particularly stated if the Rules 33, 34,328 and the rules in Chapter IV of these riles are observed by the vendors;
g) Total income from impressed labels (special adhesive stamps) affixed and ten naye pais and fifteen naye paise coloured impressions embossed should be furnished by District Officer of districts where embossing machines have been installed.
CHAPTER XIII DESTRUCTION OF RECORDS
322. Destruction and retention of records: The following records may be destroyed after the expiration of the periods specified against each computed from 1 st April next following the date of the records, provided that the Collector may, at his discretion direct the retention for a longer period of permanently of any record which he may consider likely to be useful in the future.
Serial Descript on of papers Period of retention No.
1 File-book of stamp circulars -- Permanent.
- 2 Stamp Officer's note-book -- - 3 Stock-book of articles procured under orders of the Stamp Department 4 Establishment bill-book of Stamp Department 5 Register of stamps (Double Unit a revised stock-book duly attested by the Head of Office is prepared.
-- Bills prior to 1 st April, 1932, to be - retained for 35 years and those from 1 st April, 1932, and onwards for 6 years after services have been verified and a note made in the service-book concerned laid down in the note to Subsidiary Rule 137, Chapter X, Financial Hand-book, Volume II.
35 complete account years.
and single lock registers.)
6 Register of daily sales of stamps kept by ex officio and licensed vendors 7 Register of skeleton forms embossed and impressed labels affixed in the officer of the Superintendent of Stamps at Meerut, Kanpur, Lucknow, Allahabad and Agra.
8 Challans 9 Stamp Inspection-book 15 years.
-- 6 years.
- -- 5 year after completion.
- 10 Register of refunds on accounts of spoilt stamps 11 Stamp contingent register -- 3 years.
- 12 Register of files (mislband) -- - Serial Descript on of papers Period of retention No.
13 Register showing action taken --- in respect of instruments unstamped of insufficiently stamped.
14 Counterfoil certificate for --- refund of copy and court-fee stamps 15 Register of stamps sent of --- tahsils 16 Register of licensed vendors --- 17 Register of daily receipts -- under the Stamps 18 Register of daily charges --- 19 Register of demands, --- collections and balance of stamp duties and penalties 20 Register of sales of each --- 3 years.
denomination of stamps 21 Officer copy of the monthly --- statement of postage stamps submitted by Treasury Officer direct to the Controller of Stamps, Central Stamps Store, Nasik Road.
22 Inquiry regarding fluctuations --- in the sale of stamps.
23 Supply of stamps --- 24 Stock-book of blank forms --- 25 Rewards in stamps cases --- 26 Applications relating to stamps --- of documents with imposed labels.
27 Impounding of documents not --- 1 year sufficiently stamped after final decision of the case 28 Refund of value of spoilt and --- unused stamps after refund II- HUNDUSTANI 29 Register of stamps-single lock register (stock register showing receipts from the double lock and issue to public and licensed vendors) 30 Register of daily sales of stamps by licensed vendors 31 Vernacular register of stamps cases in Hindustan tani 2 32 Treasurer's register of indents for stamps from double lock 33 Register of refunds of process fees 34 Monthly and quarterly stamp returns 35 monthly statement of sale of stamps at tahsils --- 35 years --- --- --- 3 years --- --- --- Serial Description of papers Period of retention No.
36 Monthly statement of receipts --- and sales by the salaried stamp-vendors in the High Court at Allahabad 37 Monthly statement showing --- 3 years.
receipts and issues of stamps kept by tahsildars 38 Notes, return and appendix of --- the Stamps Department of no permanent value 39 Stamp budget estimate --- 2 years 40 Register of letter dispatched in --- Hindustan 1 41 Invoices of stamps sent to --- 1 year tahsils 42 Invoices of papers in --- Hindustan 1 43 Return of Government stores --- III- MISCELLANEOUS 44 Documents chargeable with a duty of 1 ten naye paise only or bill-of-exchange or a promissory note, when not duty stamps 45 Triennial Report (Deleted) 46 Counterfoils of receipts for money deposited in treasury on account of skeleton forms to be stamped by the Superintendents of Stamps Uttar Pradesh The documents referred to in Rule No. 205 47 Order sheet of stamp refunds 48 Letters calling for records in cases of infringement of Stamp Laws 49 Indents for general and court - fee stamps 50 Indents for stamp forms 51 Indents for stamps in 46-A --- 12 years --- --- 3 year (after completion of the book) --- 3 years --- --- --- --- --- Hindustan 52 Certificate for the refund of --- 1 year the value of court-fee stamps on petitions, etc.
53 Dockets returning duty --- stamped 54 Certificate of half-yearly --- verification of stamps balance 55 s Indent for water-marked --- paper 56 Indent for stamps by --- treasurers, officers -in-charge of branch deport and tahsildars Note:- For weeding of other records, if any, the rules laid down in the Revenue Manual should be followed.