(1) The Registrar shall record, at the earliest (within three working days) on conclusion of every meeting, the minutes of all proceedings at the meeting of the Authority and after obtaining the approval of the Chairperson or the presiding member, as the case may be, enter the minutes book kept for that purpose.
(2) The minutes of each meeting shall contain the correct summary of the decisions arrived at the meeting.
(3) The minutes shall also contain -
(i) the names of the members present at the meeting; and
(ii) in the case of each decision taken at the meeting, the names of the members, if any, dissenting from or not concurring with the decision taken.
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(4) Minutes of the meetings kept as directed by the Authority and shall be evidence of the proceedings recorded therein.
(5) The Registrar shall after the approval of the minutes of the meeting by the Chairperson or the presiding member, as the case may be, send a copy of the minutes as entered in the minutes book to every member of the Authority for his information.
(6) The Registrar shall also communicate, with the approval of the Chairperson or the presiding member, the relevant extracts of the decision taken at the meeting of the Authority or any of its Committees to all concerned for necessary follow-up action and monitor their compliance by evolving a suitable reporting system. Periodical reports on follow-up action shall be submitted to the Authority.