(I) As soon as may be from the date ofreceipt ofinformation ofany vacancy in thepost ofthe ExecutiveAssistant, Secretary, Job Assistant, Sahayak orGram Panchayat Karmee, the appointing authority shall, determine the nature ofvacancy following a roster to be maintained for each Block or District, as the case may be, in pursuance of the reservation policy as laid down by the State Government from time to time and place the same before the concerned Recruitment Committee.
(2) On determination of the vacancy under sub-rule (1), the Recruitment Committee shall place requisition to the appropriate Employment Exchange for names ofthe candidates eligible under rule 48:
Provided that when the candidature ofa person who is entitled to appointment underany order in force issued by the StateGovernment orunderany orderofacompetent court, is underconsideration for filling a vacant post, the Committee shall not place requisition for that post to the Employment Exchange.
(3) For the purpose of determination of vacancy for both reserved and unreserved vacancies in case of direct recruitment or promotion, the procedure as laid down in the West Bengal Scheduled easies and Scheduled Tribes (Reservation ofVacancies in Services and Posts) Act, 1976 orrules framed thereunderornotification ororders, as may be issued from time to time by the State Government in the Backward Classes Welfare Department and Labour Department, shall be followed.
(4) When any vacant post is to be filled in from the candidates ofexempted category, the Recruitment Committee shall send requisition to the concerned District Panchayat and Rural Development Officer, who shall nominate the available candidate to the concerned Recruitment Committee. On receiving the list ofnames the Recruitment Committee shall verify the candidature vis-a-vis eligibility criteria required for the post and on being satisfied, may ask the appointing authority to issue the appointment letter after observance of the necessary formalities of verification of antecedents and physical fitness:
Provided that if the District Panchayat and Rural Development Officer fails to sponsor any name owing to non availability ofsuch candidate and communicate the matter in writing, the Recruitment Committee shall take up the matter with the appropriate Employment Exchange.
Note,--The Recruitment Committee shall have the discretion to determinewhether the candidate sponsored may be required to pass any written ororal orboth kinds oftests ofthe nature specified in theAnnexure.
(5) Subject to the provisions made hereunder, the appointment to theposts ofthe Executive Assistant, Secretary, Job Assistant, Sahayak and Gram Panchayat Karmee shall be made from the merit list prepared by the appropriate Recruitment Committee.
(6)Forthepurpose ofrecruitment through Employment Exchangeorby promotion orotherwise to fill up the posts of the Executive Assistant, Secretary, Job Assistant, Sahayak and Gram Panchayat Karmee, the Recruitment Committee shall consist ofthe following members:--
(i) The Sub-divisional Officer Chairman
(ii) TheDistrict Panchayat and Rural Development Officer Member
(iii) The Sabhapati ofthe concerned Panchayat Samiti Member
(iv) The Pradhan ofthe concerned Gram Panchayat Member
(v) The Block Development Officerand ex-officio Executive Officer ofthe Pancltayat Samiti concerned Member-Secretary:
Provided that for the purpose of recruitment in Darjeeling hill areas, one representative of the Darjeeling Gorkha Autonomous Hill Council shall substitute the Sabhapati ofthe concerned Panchayat Samiti at serial (iii) in sub-rule (6):
Provided further that three members oftheRecruitment Committee referred to in sub-rule (6) shall form quorum for a meeting but no meeting shall take place in the absence ofboth the Chairman and the Member-Secretary respectively.
(7) (i) The Recruitment Committee shall hold written test followed by oral test of the candidates and shall prepare a merit list ofnot more than three candidates foreach vacancy in each category arranged in the descending order ofmerit on the basis ofsuch written and oral test:
Provided that iftwo candidates secure equal marks on the basis ofcombined result ofwrltten test and oral test, the candidate who is senior in age shall be placed next above the othercandidate.
(ii) Subject to any direction that may be issued by the State Government or any other competent authority in this behalf, the Committee shall devise its own procedure for setting the question papers, evaluation ofanswer scripts and issues relating to the selection and ensure impartiality and fairness in the entire process ofselection.
(iii) In the event ofmore than one candidate securing equal marks in written test, more than five candidates, up to such candidate securing equal marks as ofthe fifth candidate in the descending order of merit, may be included in the select list to be called for interview in order to maintain transparency and natural justice.