(1) The procedure for election of members of the Committee shall be laid down by the Director on the recommendation of the Council.
(2) The meeting for f the members of the Committee theelection for the purpose of constitution or reconstitution of the Committee shall be held as per the procedure laid down under sub-rule (1).
(3) The Director shall communicate to the Authority the procedure for election and the date from which the procedure • shall come into force.
(4) The Librarian or in his absence, the District Library Officer shall, on the date of publication of the provisional voter list, send a notice , under proper receipt, to the Authority and to the respective Corporation or the Municipality or the Notified Area Authority or the Panchayat Samity or the Zilla Parisad for sending the names of their respective nominees to the Committee within 45 days from the date of such notice.
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(5) The. Election of the office-bearers 'of the Commttee shall not be held until the election for constitution or reconstitution of the Committee has been completed and such election shall be made with the elected and nominated members of the Committee.
Provided that in case of non-availibility of any nominated member within the stipulated period as stated in sub-rule (4), the constitution or reconstitution of the Committee to elect the office bearers shall be made from amongst the available members.
(6) In case the District Library Officer authorises a person as stated in sub-rule (1) of rule 12 to convene the first meeting of the Committee to elect the office-bearers, such District Library Officer shall send name(s) to be nominated as above to theperson authorised by him, so that he may send notice of the first meeting of the newly constituted or reconstituted committee to the nominees.
(7) In case of resignation or death of any office-bearer, a new office-bearer in hislace shall b elected in the meeting of the committee convened after the resignation or death of p e such office-bearer.
(8) The Librarian of the District Library shall, at least seven days before the date of election of the General Members, convene a meeting of the employees of the Library for electing an employee from such employees to act as a member on the Committee of the Library.
12. Meeting of Managing Committee - (1) After the completion of the election and nomination of the members of the newly constituted or reconstituted Committee, the Librarian or in his absence, the District Library Officer or a person authorised by such District Library Officer, shall, within fifteen days from the date of completion of election and nomination, convene the first meeting of the el of ected, nominated and ex ficio members of the newly constituted or reconstituted committee for the purpose of election of the President, the Secretary and the Joint Secretary and other office-bearers of the Committee, unless otherwise directed by the authority.
(2) The first meeting of the Committee shall beconvened after giving a clear seven days notice of convening such meeting under registered post with acknowledgement due for holding such a subject to the provisions of these rules. meeting
(3) In case of non-availability of any nomination from the authority concerned within the period as stated in sub-rule (4) of rule 11, the Librarian or in his absence, the District Library Officer or a person authorised by him, shall, within fifteen days after completion of election, convene the first meeting of the available members of the newly constituted or reconstituted Committee for the purpose of election of office-bearers in the manner as stated in sub-rule (1) and sub-rule (2).
0) A meeting of the Committee other than ageneral body meeting shall be held with clear seven days' notice and a meeting of the general body (including requisition meeting) shall be held by clear fifteen days' notice.
(5) In all meetings other than ageneral body meeting of the Committee, there shall be aquorum of one-third of its total members and in all meetings of the general body meeting of the Committee, one-sixth of its total valid members shall form a quorum. No quorum shall be required in case of an adjourned meeting.
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(6) The Secretary shall convene all meetings of the Committee including its general body meeting.
(7) One-third of the members of the Committee and one-sixth of the valid members of the general body may requisition meetings of the Committee and of the General Body, and the Secretary shall convene such meeting within seven and fifteen days of receipt of the notice of such meeting, respectively. The requisition meeting shall be held only to discuss the specific
(8) The Committee may, in its own motion or on the direction of the Authority, convene a general b®d meeting to discuss and resolve certain important items of business.
(9) The President may direct the Secretary to convene a meeting of the Committee to discuss certain items of business and the Secretary shall convene such meeting within seven days of receiving such direction.
(10) If the Secretary fails to convene meetings as directed by the President or as requisitioned by the members of the Committee within the stipulated date, the President shall have the right to convene such meetings.
(11) (a) •In case of a Library other than the District Library, an emergent meeting of the Committee may be convened with the approval of the President of such committee and in the absence of the President, such an emergent meeting may be convened with the approval of the Secretary of such committee in consultation with concerned Librarian.
(b) In case of District Library, an emergent meeting of the Committee may be convened with the approval of the Librarian of such District Library in consultation with the Joint Secretary of the C~c~nan~it® Every emergent meeting as stated in clause (a) and clause (b) shall be convened after giving a tee.
notice of minimum twenty-four hours before such meeting , to discuss some important and urgent items of business.
(12) Where the meeting of the Committee including its general body meeting has been convened with the direction of the Authority as stated in the sub-rule (8) and decision of such meeting is required to be approved by the Authority, such decisions shall be communicated to the Authority within seven days of such meeting by the Secretary of the Committee.
(13) A meeting of the Committee shall be held at least once in every two months.
(14) In case of tie of the number of votes cast for and against any agenda of the meeting, such drawing of votes shall be resolved by drawing of lots for once only.
(15) Any vacancy in the office of the elected members occurring by reason of death, resignation or otherwise, shall be filled up by co-option from amongst the valid members who were included in the final voters' list on the basis of which the Committee was constituted or reconstituted. The members who is required to be co-opted shall be a valid member on the date of such co-option.