(i) No meeting shall be held unless notice of the date and time for holding the meeting and the business to be transacted is circulated to its members at least seven clear days before the said meeting is to take place.
Provided that in case of urgency or occurrence of any calamity, the Chairperson may convene a meeting by giving a short notice.
(ii) The Agenda of the meeting shall be prepared by the Secretary in consultation with the Chairperson. The members desiring to include any item for discussion may send the same in writing to the Chairperson at least five days before the meeting is scheduled to be held. The Chairperson shall have the right to record his views in a note on any subject included in the agenda and such note shall be circulated to the members or placed before the Wards Committee at the time of its consideration by the said Committee.
14. The Chairperson shall, on the request in writing of not less than half of the members of the Wards Committee, convene a meeting of the Wards Committee provided that the request contains specified date and time in this behalf. The request shall be delivered to the Chairperson or the Secretary at least seven days clear before the date of the meeting.
15. All the meetings of the Wards Committee shall not be open to the public in general provided that the Chairperson may allow some persons of the public taking into consideration the number of the seats available for accommodation of the members of the public.