a) President or Chairperson of the management – Chairperson;
b) Secretary of the management;
c) three other members representing different fields nominated by the Chairperson;
d) two teachers of the college or institution;
e) one non-teaching employee of the college or institution;
f) Principal, Member- Secretary g) One student to be nominated by the Principal from amongst the toppers in the annual examinations.
(2) For a college or institution managed and maintained by the State Government the advisory committee shall consist of the following members:- i) Two persons each representing the University and the Director General of Health Services:
ii) Two teachers nominated from amongst teachers by seniority;
iii) One non-teaching employee of the college or institution;
iv) Principal, Member- Secretary.
19 v) One student to be nominated by the Principal from amongst the toppers in the annual examinations.
(3) The Managing or Advisory Committee shall meet at least twice a year.
(4) Members elected or nominated shall have a term of three years.
(5) The powers and duties of the Managing or Advisory Committee shall be toa) prepare the budget and financial statement of the college or institution;
b) recommend to the management the creation for the teaching and other posts;
c) monitor or review programmes of instruction and Internal evaluation and to discuss the progress of studies in the college;
d) make recommendations to the management for the improvement of the standard of teaching in the college or institution;
e) formulate proposals of new expenditure not provided for in the college budget;
f) the internal management of the college and discipline of the college students as may be referred to it by the principal, from time to time;
g) consider and make recommendations on the inspection report, if any;
h) consider and make recommendations on the report of the local inquiry committee, if any;
i) consider the annual report on the work done by the college for the year ending, on the 30th June.
j) perform such other duties and exercise such other powers as may be entrusted by the management and the University.
20 [4] 29. Fees to be deposited along with application for affiliation of new college/ institution.
[8] GST @ 18% shall be changed.
Sr. No. Detail/Type of fees New College/Institution Additional intake/course/seats/specialties
(i) Medical/ Dental
1. [5] Application Processing Fee for grant of provisional affiliation/ consent of affiliation valid for two years [5] Rs.2.00 lac (non-refundable) Rs.1.00 lac (Medical) Rs.75,000/- (Dental) (Both non-refundable)
2. Provisional Affiliation Fee Rs.8.00 lacs (Medical) Rs.6.00 lacs (Dental) Rs.4.00 lacs (Medical) Rs.3.00 lacs (Dental)
3. Permanent Affiliation Fee Rs.5.00 lacs (Medical & Dental) -----
4. (a) Continuation Fees (Annually) Rs.1.25 lac (Medical) Rs.1.25 lac (Dental) -----
(b) Inspection Fee Rs.25000/- Per inspection per course [5] Rs.25000/- Per inspection per course
(c) [5] Inspection fees for issuing consent of affiliation valid for two years [5] 50,000/- per inspection per course.
(ii) Pharmacy/Physiotherapy
1. [5] Application Processing Fee for grant of provisional affiliation/ consent of affiliation valid for two years [5] Rs.1.00 lac (non-refundable) [5] Rs.50,000/- (non-refundable)
2. Provisional Affiliation Fee [5] Rs.3.00 lacs for Physiotherapy and Rs.
5.00 lacs for [9]Pharmacy Rs.2.00 lacs for Physiotherapy and {9}Rs 3.00 lacs for Pharmacy
3. Permanent Affiliation Fee Rs.3.00 lacs Rs.2.00 lacs
4.(a) Continuation Fees (Annually) Rs.70,000/- -----
(b) Inspection Fee Rs.25000/- Per inspection per course [5] Rs.25000/- Per inspection per course.
(c) [5] Inspection fees for issuing consent of affiliation valid for two years [5] 50,000/- per inspection per course.
(iii) Nursing
1. [5] Application Processing Fee for grant of provisional affiliation/ consent of affiliation valid for two years [5] Rs.1.00 lac (non-refundable) [5] Rs.50,000/- (non-refundable)
2. Provisional Affiliation Fee Rs.5.00 lacs Rs.3.00 lacs
3. Permanent Affiliation Fee Rs.3.00 lacs Rs.2.00 lacs
4.(a) Continuation Fees (Annually) Rs.70,000/- -----
(b) Inspection Fee Rs.25000/- Per inspection per course [5] Rs.25000/- Per inspection per course
(c) [5] Inspection fees for issuing consent of affiliation valid for two years [5] 50,000/- per inspection per course.
(iv) No fee shall be charged from the Govt. College/ Institutions.
(v) 25% of the fee shall be charged from Govt. aided college/ institutions or charitable organization funded by Govt. and also run by Govt.
(vi) The prescribed fees shall be revised from time to time by the Executive Council.
(vii) At the first instance, a college will be given provisional affiliation and it will be considered for permanent affiliation after two years of running of the full course of study satisfactorily.
(viii) [9] The College deposited the annual continuation fee on or before 31st January of the preceding year failing which a penalty of Rs. 1000/- per day shall be charged.
(viii A) [10] B. Pharmacy Colleges/Institutions shall deposited the annual continuation fee upto 31st December failing which a penalty of Rs. 1000/- per course per day shall be charged.
21 APPLICATION FOR AFFILIATION OF A NEW MEDICAL/ DENTAL/ PHARMACY/ PHYSIOTHERAPY/ NURSING COLLEGE OR FOR STARTING A NEW COURSE OF STUDY
PART-I GENERAL INFORMATION
1. Name of the applicant (in BLOCK letters)
2. Complete address with PIN code, Telephone nos., Fax and e-mail (in BLOCK letters)
3. Status of applicant (Whether State Government/ Trust/ Society or any other body)
4. Details of the Society/ Trust (to be filled in if the applicant is a Society or Trust) a) Name of Society/ Trust (attach a copy of the Registration certificate) b) Registration No./Date c) Members of the Society/ Trust d) Major activities of the Society / Trust (attach a certified copy of the memorandum of association and bye laws) e) Does the Society/ Trust run other colleges/ institutions?
If so, please give details (strike out what is inapplicable) Yes/ No f) Financial Status: Attach copies of audited balance sheet and annual statement of accounts for the last two years.
5. Name of the college with full address, PIN code, Telephone Nos., Fax Nos. and e-mail address.
6. Course/s to be conducted in the college/ institution.
(please give details of each of the PG courses where applicable) UG:
PG:
7. No. of proposed seats (please give details of each of the PG courses where applicable) UG:
PG:
8. Whether the permission of the State Government has been obtained (copies to be attached) Yes/No If yes, No. of Seats ___________ Period of consent from______ to ________ (Please give the position separately for UG and PG Courses)
9. Academic Session for which admissions are proposed. UG:
PG:
(please indicate the years for the UG and PG courses separately)
10. Whether permission from the concerned Indian Council has been obtained for starting the college/ institution (please enclose a copy).
Yes/No.
If yes, No. and date of the permission order.
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11. Details of land and buildings a) Village/ Town (if there is more than one plot please give details accordingly) b) Total area in acres and sq.mts.
(if there is more than one plot please give details accordingly).
c) Constructed Floor area (in sq. mtrs.)
College Hospital Total constructed Area
12. Connectivity (strike out what is inapplicable) a) Road access to the college Yes/No b) Availability of public transport Yes/No
13. Utilities (strike out what is inapplicable) a) Electric supply Yes/ No Connected load I---------KvVA DG set Yes/ No b) Water Supply (strike out what is inapplicable) Yes/ No c) Sewerage facilities (strike out what is inapplicable) Yes/ No d) Communications facilities (strike out what is inapplicable) Telephone Yes/ No Internet Yes/ No
PART II – MANPOWER AND INFRASTRUCTURE OF THE COLLEGE
14. Equipment available a) Teaching Department-wise _____________________ list of equipment (please attach a list) b) List of Hospital Equipment _____________________ (please attach a list)
15. Manpower (Provide Department-wise details of Teaching and Non-teaching staff. Staff for Post Graduate Departments should be shown separately. The number of posts and salary scale should be indicated) a) full time teaching staff ___________________________ b) technical staff ___________________________ c) administrative staff ___________________________ d) ancillary staff ___________________________ e) mode of payment of salary ___________________________ f) recruitment procedure ___________________________ 23
16. Other infrastructure a) staff quarters Yes/ No If yes, give details regarding no. of quarter b) students hostels Yes/ No If yes, give details regarding capacity c) administrative office Yes/ No d) library Yes/ No e) auditorium Yes/ No f) teaching pharmacy Yes/ No/ Not applicable g) mortuary Yes/ No/ Not applicable h) medicinal plants garden Yes/ No/ Not applicable Area (sq mts) No. of species No. of plants i) Other facilities Give details
17. Space availability in the College (please indicate area) Item Space available (in sq. mtrs) i) Administrative Block ii) Department-wise Teaching Block Lecture Halls Seminar Hall/ Conference Central Library Common Rooms Canteen Part-III – Infrastructure available in the Hospital.
Note: Information should be given which is relevant to the college/ institution.
18. Basic infrastructure and other facilities available in the Hospital (indicate area where required and strike out what is inapplicable) a) Hospital Administration Area (sq. mtrs.)
b) Out-Patient Department (OPD) (Department-wise rooms- give details) c) In-Patients Department (IPD) (Department-wise area and number of beds) No. of Beds Area (sq.mtrs) d) Clinical Laboratory (for clinical diagnosis and investigations) (use additional sheets where required) List of equipment indicating name, specification, quantity List of tests being performed indicating the methods used No. of tests performed during the last three months List of staff (Medical/Para-medical) 24 Details of Radiography and sonography facilities.
No. of X-rays and sonograms performed during the last three months.
e) Other facilities (strike out what is inapplicable) Yes/ No Area Operation Theatres/ Block:
OT (Major) OT (Minor) Neonatal care room Central Sterilization/ autoclave unit Scrub room Recovery room Doctor’s duty room Interns/ residents room Nursing staff room Attached toilet-bath in OT, Labour room, duty room and staff room No. of patients operated upon during the last 12 months (major/ minor) Physiotherapy Unit Hospital Kitchen and Canteen f) Facilities in the hospital (please indicate area where required) Dispensary-list of medicines stocked with quantity (use additional sheet if required) List of staff in position in Dispensary (use additional sheet if required) Canteen in OPD (strike out what is inapplicable) Yes/ No Area Kitchen in OPD (strike out what is inapplicable) Yes/ No Area Is free food provided to poor patients (strike out what is inapplicable) Yes/ No No. of toilets in OPD/IPD for men/ women Ramp/ lift for upper stories in the hospital (strike out what is inapplicable) Yes/ No Waiting lounge for patients’ attendants (strike out what is inapplicable) Yes/ No Area (sq.
mtrs) g) Availability of Hospital Staff (Please indicate number) Staff in Position Staff in Position Medical Superintendent Deputy Medical Superintendent Consultants Casualty Medical Officer House Officers or Clinical Registrars/ Senior Residents 25 Resident Medical/ Surgical Officers (RMO/RSO) Matron/ Nursing Superintendent Assistant Matron Staff Nurses for IPD Nurses for OPD Pharmacists Dressers OPD attendants Store keeper Office staff (for registration, record maintenance, data entry etc.)
Dark-Room Attendant Operation Theatre Attendant Telephone Operator-cum-Receptionist Modern Medical Staff Medical Specialist Surgical Specialist Obstetrician & Gynaecologist Dentist Refractionist Audiometrist Radiologist X-Ray Technician/ Radiographer Anaesthesiologist Operation Theatre House Officer or Clinical Registrar/ Senior Resident Operation Theatre Attendant Dresser Nurses Sweeper Labour Room (Give information if applicable) Lady House Officer or Clinical Registrar/ Senior Resident Nurses Midwife Attendant Sweeper Clinical Laboratory Pathologist/Microbiology 26 Bio-chemist Laboratory Technicians Laboratory Assistants Clerk/Typist/ Computer Operator/ Data Entry Operator Peon/ Attendant Sweeper h) Residential accommodation for essential hospital staff Nursing Hostel/ Women’s Hostel Residential accommodation for Emergency Medical Staff and paramedical staff (optional) i) Teaching Pharmacy and Quality Control Laboratory Yes/ No.
I hereby certify that all the information given above is true to the best of my knowledge and belief and that if any information submitted is subsequently found to be inaccurate or untrue the Pt.B.D.Sharma University of Health Sciences, Rohtak will be entitled to take such action against me as it may deem fit which may include the rejection of this application.
I further undertake that I will comply with the provisions of the Act No.26 of 2008, statutes, ordinances, rules and regulations thereunder and the standing orders and directions of the University.
I further undertake as under:-
(a) that there shall be a separate managing committee provided for an affiliated college as provided by Section 28 of the Statute for affiliation of college/ institution.
(b) that the number of students admitted for courses of study shall not exceed the limits prescribed by the University, from time to time;
(c) that there shall be suitable and adequate physical facilities such as building, laboratories, libraries, books, equipments required for teaching and research, hostels, sports grounds and other facilities, as may be prescribed by Statutes or by professional councils. That with regard to basic hospital training facilities for the students of colleges affiliated to this University or seeking inclusion to its privileges it is fundamentally understood that adequate in house/ own hospital facilities are essential and crucial to proper clinical training of health science courses. Colleges not possessing/ owning/ operating their own hospitals as the case may be, shall arrange for the same from appropriate hospital/s as the case may be, and possessing dependable, well equipped, assured good quality modern medical facilities conducive of the level of training required for the respective course and having a not less than 30 bed capacity per unit for the required specialities with a 70% bed occupancy and situated at a distance not exceeding 10 kms from the college and subject to the fitness approval of the University after inspection for the purpose of training. In case the University feels the need at some time that it is essential to have in house training facilities and makes it mandatory for the colleges to have their own hospitals, then it shall impose the condition on all existing colleges of health sciences in a phased out manner and it shall be binding on the colleges to abide with the same.
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(d) that the financial resources of the college or institution shall be such as to make adequate provision for its continued maintenance and working;
(e) that the strength, and qualifications of teaching and non-teaching staff of the affiliated colleges/ institutions and the emoluments and the terms and conditions of service of the staff of affiliated colleges shall be such as prescribed by the University.
(f) that the services of all teaching and non-teaching employees and the facilities of the college to be affiliated shall be made available for conducting examinations and for promoting other activities of the University;
(g) that the directions, and orders issued by the Chancellor, Vice-Chancellor and other officers of the University in exercise of the powers conferred on them under the provisions of this Act, Statutes, Ordinances, Rules and Regulations shall be complied with;
(h) that, there shall be no transfer of the management without prior information of the University;
(i) that the college or institution shall not be closed without prior permission of the University;
(j) that in the event of disaffiliation or closure of the college or institution under Section 25, all the assets of the college or institution including building and equipment which have been constructed or created out of the amount paid as a grant-in-aid by the Government or any other Central/ State bodies shall vest in the Government.
Signature of Applicant Full name and Designation Date:
Place:
List of enclosures:
1. Certified copy of Articles/ Memorandum of Association, Trust deed, Bye Laws.
2. Certified copy of certificate of registration/ incorporation.
3. Annual Accounts and Audited Balance Sheet for the last two years
4. Certified copy of the title/ lease deeds of the land as proof of ownership. (Title/ Lease deeds in any language other than English or Hindi should be translated into English or Hindi.
5. Certified copy of the ‘No Objection Certificate’ issued by the State Government.
6. Other enclosures as are required in the application form and statute.
28 Special instructions to applicants
1. All documents to be submitted by the applicants should be either in English or in Hindi. Documents in any other language should be translated into English or Hindi. Documents which are issued by the State Government, or the local authorities in any other language should also be translated into Hindi or English.
Applications accompanied with untranslated documents will not be accepted.
2. All the copies of documents to be submitted shall be attested by a Gazetted Officer.
Proforma Proforma for furnishing details of Teaching staff Sr.
No.
Name Father's Name Date of birth Designation Qualifications UG and PG (with specialization) and awarding body Department Date of Appointment Teaching experience Proforma Proforma for furnishing details of other staff Sr.
No.
Name Father's Name Designation Date of Appointment Name of Department Experience if any 29 REFERENCES OF AMENDMENTS/INSERTIONS/SUBSTITUTIONS
1. Amended by EC in 5th meeting held on 16.7.2009 vide Agenda Item No.30
2. Amended by EC in 12th meeting held on 24.08.2011 vide Agenda Item No.7
3. Amended by EC in 15th meeting held on 19.10.2012 at Point-2 on Page-12 of the minutes.
4. Amended by EC in 17th meeting held on 14.9.2013 vide Agenda No.21
5. Amended by EC in 23rd meeting held on 27.5.2016 vide Agenda No.77A and 78
6. Amended by EC in 24th meeting held on 10.10.2016 vide Agenda No. 6
7. Amended by EC in 25th meeting held on 10.4.2017 vide Agenda No. 11 and 12
8. Amended by EC in 34th meeting held on 09.09.2019 vide agenda item no. 33
9. Amended by EC in 35th meeting held on 30.12.2019 vide agenda item no. 30
10. Amended by EC in 42th meeting held on 21.05.2021 vide agenda item no. 42.13
11. Amended by EC in 42th meeting held on 21.05.2021 vide agenda item no. 42.38 Note:- As per provisions of Shri Krishna AYUSH University Kurukshetra Act, 2016 all the Ayurveda and Homeopathic Colleges were disaffiliated with this University vide Notification No. UHSR/R&A/A-II/2018/5062-86 dated 20.08.2018.
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