(1) The books of accounts and other relevant documents and details related to the annual statement of accounts shall be maintained in electronic mode.
(2) The Authority shall maintain its annual statement of accounts including the balance sheet and the statement of income and expenditure in Form II alongwith Schedules 1 to 16 showing the financial results of the previous financial year and submit the same, duly authenticated by the Chief Executive Officer and the officer in charge of the maintaining the accounts of the Authority and approved by the Authority, to the Accountant General of Haryana, not later than 31st May of every year:
Provided that the State Government may, for reasons to be recorded in writing, extend the date of submission of the annual statement of accounts, by such period, as it may deem necessary.
(3) The Accountant General of Haryana shall endeavor to complete the audit of the annual statement of accounts within a period of two months from the date of submission.
(4) After audit and certification of the annual statement of accounts by the Accountant General of Haryana or any person appointed by him in this behalf, the annual statement of accounts together with the audit report thereon, shall be forwarded to the State Government.
Annual Report. 20. (1) The Chief Executive Officer shall prepare the annual report of the Authority immediately, and not later than three months, after the end of each financial year giving an account of its activities during that financial year and giving an account of the activities which are likely to undertaken by the Authority during the next financial year.
(2) The form of the annual report of the Authority shall contain the matters specified in Form III.
HARYANA GOVT. GAZ. (EXTRA.), AUG. 16, 2022 (SRVN. 25, 1944 SAKA) 2917 FORM-I (see rule 18) BUDGET ESTIMATES FOR FINANCIAL YEAR Serial Number DESCRIPTION BUDGET ESTIMATES YEAR X REVISED ESTIMATES YEAR (X-1) ACTUALS YEAR (X-2) ACTUALS YEAR (X-3) 1 2 3 4 5 6 ACTUALS (APRIL TO DECEMBER) ESTIMATES (JANUARY TO MARCH) REVISED ESTIMATES FOR YEAR X-1 A. RECEIPTS
(1) From verification and authentication services
(2) Others(specify)
(3) GRANTS
(a) State Government
(b) Others
(4) LOANS AND OTHER BORROWINGS
(a) State Government
(b) Banks
(c) Others
(5) ADVANCES Employees and Staff
(6) INTEREST EARNED A. TOTAL RECEIPTS B. EXPENDITURE
(1) ESTABLISHMENT And ADMINISTRATION
(a) Employee expenses: Salaries and wages
(b) Employee expenditure: Others (c ) Remuneration ofexperts
(d) Retirement benefits and pensions 2918 HARYANA GOVT. GAZ. (EXTRA.), AUG. 16, 2022 (SRVN. 25, 1944 SAKA) Serial Number DESCRIPTION BUDGET ESTIMATES YEAR X REVISED ESTIMATES YEAR (X-1) ACTUALS YEAR (X-2) ACTUALS YEAR (X-3) 1 2 3 4 5 6
(e) Local Committee expenses
(f) Manpower outsourcing expenditure
(g) Consultancies, professional charges and fees
(h) Loans and Advances toEmployees Less: Repayment of loans and advances Net Loans and Advances to Employees
(i) Others (specify)
(j) Administration expenditure (specify)
(k) I.Texpenses
(l) Litigation expenditure
(m) Expenses on meetings of the Authority and Executive Committe
(n) Expenses on other meetings
(2) MAINTENANCE EXPENDITURE
(a) Maintenance ofinfrastructure
(b) Maintenance of Plant and Machinery (c ) Maintenance of I.T., Cloud and Data Centre
(d) Networking and Communications
(e) Cyber Security and Data Security
(f) Water and Electricity HARYANA GOVT. GAZ. (EXTRA.), AUG. 16, 2022 (SRVN. 25, 1944 SAKA) 2919 Serial Number DESCRIPTION BUDGET ESTIMATES YEAR X REVISED ESTIMATES YEAR (X-1) ACTUALS YEAR (X-2) ACTUALS YEAR (X-3) 1 2 3 4 5 6
(g) Others
(3) LOANS and ADVANCES
(a) Advances to suppliers and contractors
(b) Deposits with external agencies
(4) REPAYMENT OFLOANS and INTEREST
(a) Repayment
(b) Interest
(5) TAXES B. TOTAL EXPENDITURE C. SURPLUS (DEFICIT) Transferred to/(from)Capital Account Transferred to/(from) Reserves and Surplus 2920 HARYANA GOVT. GAZ. (EXTRA.), AUG. 16, 2022 (SRVN. 25, 1944 SAKA) FORM-II [see rule 19(2)] BALANCE SHEET Serial Number Description Schedule Current Year Previous Year A. LIABILITIES CAPITAL LIABILITIES Capital Account 1 Reserves 2 Grants 3 NON-CURRENT LIABILITIES Secured Loans and Borrowings 4 Unsecured Loans and Borrowings 5 CURRENT LIABILITIES 6 TOTAL LIABILITIES B. ASSETS NON CURRENT ASSETS Fixed Assets 7 Capital Works in Progress 8 Investments 9 CURRENT ASSETS 10 TOTAL ASSETS HARYANA GOVT. GAZ. (EXTRA.), AUG. 16, 2022 (SRVN. 25, 1944 SAKA) 2921 STATEMENT OF INCOME AND EXPENDITURE Serial Number Description Schedule Current Year Previous Year A. INCOME Revenue Receipts 11 Receipts from verification and authentication services Others (specify) Grants received on Revenue account 12 Of which grants received from State Government Income from Investments and Bank Interest 13 A. TOTAL INCOME B. EXPENDITURE 14 Establishment and Administration Expenditure Establishment Expenditure Of which Salaries and Wages Other Employee Expenditure Retirement benefits and pensions Remuneration of experts Local Committee Expenses Manpower outsourcing expenditure Consultancies, professional charges and fees Employee Housing expenditure Others (specify) Administrative Expenditure Of which Office expenses Authentication and Verification Expenses I.T, Cloud and Data Centre expenses Networking and Communications Expenses Cyber Security and Data Security Expenses Travelling and Conveyance Expenses Vehicles purchases and hiring Vehicles fuel, repairs and maintenance Net Loans and Advances to Employees 2922 HARYANA GOVT. GAZ. (EXTRA.), AUG. 16, 2022 (SRVN. 25, 1944 SAKA)
(a) Gross Loans and Advances to Employees
(b) Less: Repayment of Loans and Advances granted earlier to employees Advertisement and Publicity expenses Legal Expenses Other (specify) Maintenance Expenditure 15 Land and Buildings I.T, Cloud and Data Centre Infrastructure Networking and Communications Infrastructure Cyber Security and Data Security Infrastructure Water and Electricity Expenses Others (specify) Meetings Expenditure Authority Meetings Other Meetings Interest Expenditure 16 B. TOTAL EXPENDITURE (before taxes) Provision for taxes C. TOTAL EXPENDITURE (after taxes) SURPLUS/(DEFICIT) of Receipts over Expenditure [A-C] Transfer to/(from) General Reserves Transfer to/(from) Capital Account SIGNIFICANT ACCOUNTING POLICIES NOTES ON ACCOUNTS and CONTINGENT LIABILITIES HARYANA GOVT. GAZ. (EXTRA.), AUG. 16, 2022 (SRVN. 25, 1944 SAKA) 2923 FORM-III [see rule 20(2)] MATTERS TO BE CONTAINED IN ANNUAL REPORT OF AUTHORITY The annual report of the Haryana Parivar Pehchan Authority (HPPA) may contain the following matter:
1. An over view of the year, which may contain information regarding:
(a) Objective, vision and powers delegated to the Authority as specified under Haryana Parivar Pehchan Act, 2021(20 of 2021)
(b) An overview of the performance of Haryana Parivar Pehchan Authorityin the year
(c) Major developments in Haryana Parivar Pehchan Authority
(d) Any other related information
2. Organization Structure of Haryana Parivar Pehchan Authority, which shall contain the following information
(a) Composition of Authority, its division wise structure
(b) Administrative Setup of Haryana Parivar Pehchan Authority
(c) Any other related information
3. Functioning of Haryana Parivar Pehchan Authority, which shall contain the following information
(a) Enrolment in Family Information Data Repository
(i) Status of Number of families Signed, Verified and status vis-à-vis with last year
(ii) Measures taken for the outreach of the PPP scheme, facilitation, or enablement for the enrollment in FIDR
(b) Status of Verification/ Updation of various data fields
4. Service Delivery through Parivar Pehchan Number
(a) Integration of Services
(i) Integration of various scheme, services, subsidy, or benefits
(ii) Proactive delivery of scheme, services, subsidy, or benefits
(iii) No. of users/ beneficiaries
(b) Schemes, Services, Subsidy, or Benefits exclusively based on Parivar Pehchan Number
(i) Details of services
(ii) No. of users/ beneficiaries
(c) Grievance’s redressal
(i) Status/ Nature of complaints and number of grievances received
(ii) Response Time and Turnaround time for the complaints received
(d) Any other related information
5. Data Security and Privacy
(a) Security measures taken to safeguard data and prevent unauthorized access
(b) Security Certification
(c) IT Audit report (All periodic reports)
(d) Data Policy
(e) Any other related information
6. Organizational Matters
(a) Meetings of the Authority
(b) Interface Mechanism with the stakeholders (Web/ Mobile/ any other)
(c) Information regarding major procurements 2924 HARYANA GOVT. GAZ. (EXTRA.), AUG. 16, 2022 (SRVN. 25, 1944 SAKA)
7. Future Plans
(a) Vision for the next fiscal year and the trends over the last financial year.
(b) Plan of action on vision for next fiscal year
(c) Long term future plan
8. Revenue and Expenditure
(a) A summary of financial results during the financial year, expenditures with reasons for difference from estimates (if any).
(b) Financial performance (Income and Expenditure)
(c) Audited account statement (Annual Account statement)
(d) Expected expenditure for next fiscal year under various heads and their details
(e) Any other related information HARYANA GOVT. GAZ. (EXTRA.), AUG. 16, 2022 (SRVN. 25, 1944 SAKA) 2925
SCHEDULE 1 : CAPITAL ACCOUNT Serial Number Description Current Year Previous Year
(1) Balance at the beginning of the year*
(2) Add: Contributions during the year
(3) Add (Deduct) Balance of net income/(expenditure) transferred from/(to) the Income and Expenditure Account Balance at the end of the year
SCHEDULE 2 : RESERVES Serial Number Description Current Year Previous Year
(1) General Reserves At the beginning of the year Additions during the year Deductions during the year At the end of the year
SCHEDULE 3 : GRANTS Serial Number Description Current Year Previous Year
(1) State Government
(a) Gross receipts of Grants
(b) Less: Transfer to Capital Account
(c) Net Grants from State Government
(2) Other agencies under State Government (specify)
(3) Others (specify) Total 2926 HARYANA GOVT. GAZ. (EXTRA.), AUG. 16, 2022 (SRVN. 25, 1944 SAKA)
SCHEDULE 4 : SECURED LOANS AND BORROWINGS Serial Number Description Current Year Previous Year O p en in g B a la n ce L o a n s re ce iv ed d u ri n g t h e y ea r R ep a y m en t o f lo a n s d u ri n g y ea r C lo si n g B a la n ce O p en in g B a la n ce L o a n s re ce iv ed d u ri n g t h e y ea r R ep a y m en t o f lo a n s d u ri n g y ea r C lo si n g B a la n ce
(1) State Government
(2) Banks and Financial Institutions
(a) Term Loans
(b) Interest accrued and due on term loans*
(c) Other loans(specify)
(d) Interest accrued and due on other loans*
(3) Others (Specify) Total Secured Loans and Borrowings HARYANA GOVT. GAZ. (EXTRA.), AUG. 16, 2022 (SRVN. 25, 1944 SAKA) 2927
SCHEDULE 5 : UNSECURED LOANS AND BORROWINGS Serial Number Description Current Year Previous Year O p en in g B a la n ce L o a n s re ce iv ed d u ri n g t h e y ea r R ep a y m en t o f lo a n s d u ri n g y ea r C lo si n g B a la n ce O p en in g B a la n ce L o a n s re ce iv ed d u ri n g t h e y ea r R ep a y m en t o f lo a n s d u ri n g y ea r C lo si n g B a la n ce
(1) State Government
(2) Banks and Financial Institutions
(a) Term Loans
(b) Interest accrued and due on term loans*
(c) Other loans(specify)
(d) Interest accrued and due on other loans*
(3) Others (Specify) Total Unsecured Loans and Borrowings 2928 HARYANA GOVT. GAZ. (EXTRA.), AUG. 16, 2022 (SRVN. 25, 1944 SAKA)
SCHEDULE 6 : CURRENT LIABILITIES Serial Number Description Current Year Previous Year A. CURRENT LIABILITIES
(1) Acceptances
(2) Sundry Creditors:
(a) For goods and services
(b) On contracts other than goods and services (c ) Others
(3) Advance Received
(4) Interest accrued but not due on:
(a) Secured loans/borrowings
(b) Unsecured loans/borrowings
(5) Statutory Liabilities:
(a) Overdue
(b) Others
(6) Other current liabilities (specify) A. Total for current liabilities B. PROVISIONS
(1) Claims payable
(2) Taxation
(3) Terminal benefits and pension
(4) Other Personnel expenses
(5) Trade warranties
(6) Litigation and arbitration
(7) Other provisions (specify) B. Total for provisions Total (A+B) HARYANA GOVT. GAZ. (EXTRA.), AUG. 16, 2022 (SRVN. 25, 1944 SAKA) 2929
SCHEDULE 7: FIXED ASSETS Serial Number DESCRIPTION GROSS BLOCK DEPRECIATION NET BLOCK V al u at io n / co st a s at t h e b eg in n in g o f th e y ea r A d d it io n s d u ri n g t h e y ea r D ed u ct io n s d u ri n g t h e y ea r V al u at io n /c o st a s at t h e en d o f th e y ea r A s at b eg in n in g o f y ea r A d d it io n s d u ri n g t h e y ea r D ed u ct io n s d u ri n g t h e y ea r A t th e en d o f th e y ea r A s o n 3 1 st M ar ch o f C u rr en t Y ea r A s o n 3 1 st M ar ch o f P re v io u s Y ea r A. FIXED ASSETS:
(1) Land:
(2) Buildings:
(3) Plant and Machinery
(a) for cooling purposes
(b) others
(4) I.T, Cloud and Data Centre Infrastructure
(5) Networking and Communications Infrastructure
(6) Cyber Security and Data Security Infrastructure
(7) Vehicles
(8) Office Equipment, Furniture, Fixtures
(9) Other Fixed Assets TOTAL 2930 HARYANA GOVT. GAZ. (EXTRA.), AUG. 16, 2022 (SRVN. 25, 1944 SAKA)
SCHEDULE 8: CAPITAL WORKS IN PROGRESS Serial Number Description Current Year Previous Year A. LAND
(1) LAND Less: Transfer to Fixed Assets Total for land B. DEVELOPMENT
(1) BUILDINGS Less: Transfer to Fixed Assets
(2) I.T, CLOUD and DATA CENTRE
(a) Cloud and Data Centre
(b) Other I.T Equipment
(c) Others Less: Transfer to Fixed Assets
(3) NETWORKING and COMMUNICATIONS INFRASTRUCTURE Less: Transfer to Fixed Assets
(4) CYBER SECURITY and DATA SECURITY INFRASTRUCTURE Less: Transfer to Fixed Assets
(5) PLANT and MACHINERY
(a) Cooling Infrastructure
(b) Others Less: Transfer to Fixed Assets B. Total on Development Total (A+B)
SCHEDULE 9: INVESTMENTS Serial Number Description Current Year Previous Year
(1) State Government securities
(2) Banks
(3) Others (specify) Total HARYANA GOVT. GAZ. (EXTRA.), AUG. 16, 2022 (SRVN. 25, 1944 SAKA) 2931
SCHEDULE 10: CURRENT ASSETS Serial Number Description Current Year Previous Year A. CURRENT ASSETS
(1) Revenues receivable:
(a) From verification services
(b) Others
(2) Sundry debtors:
(3) Cash-balance in hand (include cheques/drafts and imprest)
(4) Bank Balances:
- On Current Accounts - On Deposit Accounts - On Savings Accounts
(5) Post Office-Savings Accounts A. Total for current assets B. LOANS, ADVANCES and OTHER ASSETS
(1) Loans
(a) Staff
(b) Others (specify)
(2) Advances and other amounts recoverable
(a) On Capital Account
(b) Prepayments
(c) Others
(3) Income Accrued
(a) On Investments
(b) On Loans and Advances
(c) Others Of which: Income due but not realised
(4) Claims Receivable B. Total for loans, advances and others Total (A+B) 2932 HARYANA GOVT. GAZ. (EXTRA.), AUG. 16, 2022 (SRVN. 25, 1944 SAKA)
SCHEDULE 11: REVENUE RECEIPTS Serial Number Description Current Year Previous Year
(1) From Verification services
(2) Others (specify) Total
SCHEDULE 12: GRANTS RECEIVED ON REVENUE ACCOUNT Serial Number Description Current Year Previous Year
(1) State Government
(2) Other agencies (specify)
(3) Others Total HARYANA GOVT. GAZ. (EXTRA.), AUG. 16, 2022 (SRVN. 25, 1944 SAKA) 2933
SCHEDULE 13: INCOME FROM INVESTMENTS Serial Number Description Current Year Previous Year
(1) State Government securities
(2) Banks
(a) Term deposits
(b) Savings
(3) Loans and Advances to Employees/Staff
(4) Others (specify) Total
SCHEDULE 14: ESTABLISHMENT AND ADMINISTRATIVE EXPENDITURE Serial Number Description Current Year Previous Year
(1) ESTABLISHMENT EXPENSES
(a) Salaries and Wages
(b) Other Employee Expenditure
(c) Remuneration of experts
(d) Retirement benefits and pensions
(e) Local Committee expenses
(f) Manpower outsourcing expenditure
(g) Consultancies, professional charges and fees
(h) Employee Housing expenditure
(i) Others (specify)
(2) ADMINISTRATIVE EXPENSES
(a) Office expenses
(b) Authentication and Verification expenses
(c) I.T, Cloud and Data Centre expenses
(d) Networking and communications expenses
(e) Cyber Security and Data Security Expenses
(f) Travelling and Conveyance Expenses Vehicles purchases and hiring Vehicles fuel, repairs and maintenance
(g) Insurance
(h) Duties and Taxes
(i) Travelling and Conveyance Expenses 2934 HARYANA GOVT. GAZ. (EXTRA.), AUG. 16, 2022 (SRVN. 25, 1944 SAKA)
(j) Auditors Remuneration
(k) Hospitality and Entertainment expenses
(l) Advertisement and Publicity expenses
(m) Legal Expenses
(n) Others (specify)
(3) MEETINGS EXPENSES
(a) Expenses on meetings of Authority and Executive Committee
(b) Expenses on other Meetings Total
SCHEDULE 15: MAINTENANCE EXPENDITURE Serial Number Description Current Year Previous Year
(1) Maintenance of Land and Buildings
(2) Plant and Machinery Maintenance
(3) I.T, Cloud and Data Centre Maintenance
(4) Networking and Communications Expenditure
(5) Data Security and Cyber Security Expenditure
(6) Other Maintenance Expenditure (Pl specify)
(7) Water and Electricity Expenditure Total HARYANA GOVT. GAZ. (EXTRA.), AUG. 16, 2022 (SRVN. 25, 1944 SAKA) 2935
SCHEDULE 16: INTEREST EXPENDITURE Serial Number Description Current Year Previous Year Secured Loans Unsecured Loans Secured Loans Unsecured Loans
(1) State Government Interest payable Less: Interest capitalised Interest expenses
(2) Banks and FIs: Loans Interest payable Less: Interest capitalised Interest expenses
(3) Others (Specify) Interest payable Less: Interest capitalised Interest expenses Total Interest Payable Less Total Interest capitalised Total Interest Expenditure V. UMASHANKAR, Principal Secretary to Government, Haryana, Citizen Resources Information Department.
9825—C.S.—H.G.P. Pkl.