(1) The Secretary of the Commission shall, after approval of the Chairperson, convene the meetings of the Committee by sending the agenda of the meeting together with notice, statements and report, if any, and by giving Members/Committee Members thereof not less than twenty-one (21) days notice in writing of the date, time and place of the proposed meeting.
(2) The members may write to the Secretary, indicating, through a brief note, any particular matter referred to in regulation 4, for inclusion in the agenda of the subsequent meeting and, if permitted by the Chairperson, the same shall be included in the agenda to be circulated under sub-regulation (1).
(3) A special meeting can be convened by the Chairperson, in which case the notice for the meeting may be of less than three days.
(4) A notice shall be deemed to have been duly issued if it is sent, by post or by a messenger, within the prescribed time to the registered address of the Member/Committee Member.