(a) No employee in permanent service shall quit his service under the Board without first having his resignation accepted by the competent authority.
(b) When owing to the abolition of a permanent post, an employee in the permanent service of the Board is discharged from the Board’s service, he shall be entitled to three calendar months’ notice, signifying the Board’s intention to terminate his appointment or in lieu thereof a sum equivalent to his pay for the period by which the notice actually given falls short of the prescribed period.
23. Travelling Allowances.–– Employees of the Board shall be eligible for travelling and daily allowances for journeys on tour or on transfer at such rates and according to such conditions as may be prescribed by the Board with the prior approval of the Government. Until such rates and conditions are prescribed by the Board, the employees of the Board shall draw travelling and daily allowances at rates and conditions prescribed by the Government for the employees of corresponding grades.
24. Controlling Officer. ––(i) The Chairman shall be the controlling officer in respect of his own travelling and daily allowances bills.
(ii) The Chairman shall be the controlling officer in respect of the travelling and daily allowances bills of the Vice-Chairman, Members and the Secretary of the Board.
(iii) The Financial Adviser and Chief Accounts Officer shall be controlling officer in respect of the travelling and daily allowances bills of the officers and other staff of the Accounts wing.
(iv) The Secretary shall be the controlling officer in respect of the travelling and daily allowance bills of the Financial Adviser and Executive Officer.
KHADI AND INDUSTRIES BOARD REGULATIONS 9
(v) The Executive Officer shall be the controlling officer in respect of the travelling and daily allowance bills of the employees of the Board other than the employees of the accounts wing and non-officials other than the employees of the members of the Board.
25. Daily Allowance.–– Daily Allowances shall not be drawn at full rate by any of the employees of the Board for a continuous halt of more than 10 days at any one place while on tour :
Provided that the Chairman may, by order in writing , grant general or individual exemption from the operation of this regulation if he thinks it necessary, in respect of the following officers, if prolonged halts are necessary, in the interest of the works of the Board :––
1. Secretary.
2. Financial Adviser.
3. Executive Officer.
26. The power to grant general or individual exemption from the operation of regulation 25 shall be exercisable by the Secretary in respect of all other employees.
27. Leave and leave allowance.–– Leave and leave allowances of the employees of the Board shall be regulated according to the rules and orders applicable to the employees of the Government, who are in respect of corresponding scales of pay :
Provided that the Board may, with the prior approval of Government, either frame fresh rules on the subject or make necessary changes in the rules and orders aforesaid.
28. Promotion and advance increments. ––(i) Promotions shall ordinarily be made strictly on the basis of seniority, provided the seniormost person is also suitable on the basis of merit.
(ii) The Board may grant higher initial salary or sanction advance 10 KHADI AND VILLAGE INDUSTRIES BOARD REGULATIONS increments in favour of an employee of the Board :
Provided that in case of grant of advance increments, the concurrence of the Financial Adviser shall be obtained.
29. Deputation abroad in connection with work of the Board.— The Board may, with the prior sanction of Government, depute any member of the Board or any of its employees to proceed outside India in connection with its work. The Board, may issue orders, with the prior approval of Government, regarding the grant of funds to persons deputed outside India.
30. Time and place of the meeting of the Board. ––(i) Subject to the provision of section 9 of the Act, the Board shall hold an ordinary meeting on such date and at such time and place as may be fixed by the Chairman.
(ii) The Secretary shall send an intimation of the date, time and place and also a copy of the agenda of the ordinary meeting to the members of the Board at least 15 days before the date fixed for the meeting.
(iii) Notice sent by ordinary post on the address of the member as maintained in the books of the Board for the ordinary meeting shall be considered to be a sufficient compliance of sub-regulation (ii).
31. Special meetings. ––(i) The Chairman may, whenever he considers necessary so to do, call a special meeting of the Board.
(ii) The Chairman shall call atleast one special meeting every year for the purpose of preparing the budget and the programme for the next financial year in the month of July or August. A special meeting may also be called if two-third of the members of the Board in writing so desire.
The date, time and place of every such special meeting shall be fixed by the Chairman.
(iii) the Secretary shall send telegraphic intimations of every special meeting to all the members atleast five clear days before the date fixed for the meeting.
KHADI AND INDUSTRIES BOARD REGULATIONS 11
32. One-third of the total number of members of the Board shall form a quoram for every meeting of the Board :
Provided that where a meeting is adjourned for want of quoram, it shall be lawful to dispose of the business at an adjourned meeting irrespective of the number of the members attending at the adjourned meeting.
33. The Chairman, Vice-Chairman or any other member presiding may bring, or allow to be brought, for the consideration of the Board any matter not included in the agenda of a meeting of the Board on which the advice is required and the Board may consider the matter at such meeting.
34. The minutes of the proceedings of each meeting shall be recorded and compiled by the Secretary and shall be placed by him for confirmation before the Board in its next meeting.
35. Summoning and holding of meeting and the conduct of business of a Committee constituted under section 14 of the Act. ––
(i) The date, time and place of every meeting of a Committee constituted under section 14 of the Act shall be fixed by its Chairman and shall be communicated by the Secretary to the Committee to all members of the Committee together with a list of business to be transacted at the meeting and no business which is not shown in the list may be transacted except with the permission of the Chairman of the Committee.
(ii) 2/3rd of the members of such Committee shall form quoram for a meeting except for an adjourned meeting for which no quoram shall be necessary if at any meeting there is no quoram, the Chairman, or the person presiding at such meeting and fix any other time on the same day or another day for the adjourned meeting.
(iii) All matters coming before the Committee shall be decided by the majority of the members present. In case of equality of votes, the Chairman, or the member presiding shall exercise a second or a casting vote.
12 KHADI AND VILLAGE INDUSTRIES BOARD REGULATIONS
(iv) The Committee shall forward its recommendations to the Chairman of the Board to place the same before the Board, as soon as may be thereafter, for consideration of the Board.
36. Custody of money required for current expenditure of the Board and investment of money not so required. ––(i) All moneys of the Board with the exception of petty cash kept deposit in accordance with these Regulations shall be paid in the fund of the Board which shall be deposited or invested in accordance with section 24 of the Act.
(ii) The petty cash required for meeting current expenditure shall be in the custody of the Executive Officer. The Board may decide the amount of petty cash thus maintained from time to time.
(iii) The Board may advance as an impress small amount of moneys not exceeding Rs. 500/- in any one case to any of the officers for incurring petty expenditure within the powers delegated to them.
The officers to whom such amounts are advanced shall be personally responsible for them and they shall also be responsible for maintaining proper accounts in the form prescribed by the Board.
37. Procedure for payments, deposits and investments on behalf of the Board.–– All payments other than payments relating to salaries, wages and allowances by or on behalf of the Board shall be made by cheques drawn against the current accounts of the Board ;
payment in respect of individual claims not exceeding Rs. 200/- may, however, be made in cash.