The Board shall prepare a budget in Form 71, 72, 73, 74 or as per requirement as incurred into in September every year for the next financial year showing an estimate of receipts and expenditure for both current and next the financial year and shall forward a copy of the budget so prepared to the State Government.
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6l. Books and register to be maintained by the Board U/s 79 of the Act- The board shall maintain the following books and registers
(i) Acquaintance roll of Salary
(ii) Ledger of Accounts
(iii) Cash Book - Form 75 & 76
(iv) Register of deposits and advances.
(v) Demand Collection and balance in Form 64 & 65
(vi) Register of Wakf not liable to pay 7% wakf Contribution Form 66
(vii) Register showing the recoveries to be made from a Wakf Under Section 58 of the Act.
(viii) Register showing the recoveries to be made from a Wakf under Section 72 of the Act - For 77.
(ix) Register Showing the recoveries to be made to a Wakf under Section 49 of the Act.
(x) Register of demand and collection of rent and land revenue in respect of land and properties of the Board.
(xi) Miscellaneous Receipt Register.
(xii) Contingent Register.
(xiii) Bank Pass Books
(xiv) Register of Securities, Stock and Debentures.
(xv) Budget Estimate and Appropriation Accounts.
(xvi) The establishment an Audit Register.
(xvii) Register of Stationary.
(xviii) Register of Furniture etc.
(xix) Permanent Advance Accounts.
(xx) Register of cheques or cheque books with the officer of the Board. (xxi) Register of Dead Stock Articles.
(xxii) Register of immovable properties.
(xxiii) Any other register or book which may be required for proper maintenance of accounts.
62. Audit accounts of Board U/s 80 of the Act-
(1) The accounts of the Board shall be audited and examined by an auditor appointed by the State Government. The auditor in auditing the accounts of the Board shall verify and report as to:
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(i) Whether the cash balance was readily for the coming for verification;
(ii) Whether the debentures, share certificates, stocks, Government bonds and other securities, and the pass books of the Bank were found correct
(iii) Whether the accounts and registers required to be maintained are kept property.
(iv) Whether the contributions and other receipt due to the Board have been realized in time and whether due steps have been taken to recover the sums over due, and if not the cases in which action has not been taken;
(v) Whether all collections have been properly accounted for;
(vi) Whether any contribution has been remitted or reduced and if so; whether it was done under proper authority;
(vii) Whether the expenditure incurred is in accordance with the sanctioned budget and whether there are any deviation from such budget allocations:
(viii) Whether every item of expenditure has been sanctioned by the proper authority and is supported by a proper voucher.
(ix) Whether three is any item of expenditure which in the opinion of the auditor, is prima facie extra vigilant.
(x) Whether the money not required for immediate expenditure in banks and surplus funds have been properly invested, and;
(xi) Whether the accounts of every Wakf under direct management of the board have been kept separately and such accounts have been audited annually by the State Examiner of Local Funds.
(1) The auditor shall report about irregularities which he may observe in the collection of contribution which are due to the Board, or any irregularity in expenditure.
He shall also report all cases of loss or waste of money and mention the names of persons responsible directly or indirectly for such loss or wastage and certify the amount of such irregular, illegal or improper expenditure and failure to recover money or other property caused by negligence or misconduct as referred to;
(2) The auditor shall prepare an abstract of accounts (receipts, charges and balance sheet) audited by him and submit it in two copies thereof along with the audit report.
(3) The auditor shall append to his report'-
(a) a statement Of income and expenditure;
(b) a statement Of receipt and charges under the Budget heads, (c) a consolidated statement of accounts and liabilities;
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(d) a consolidated statement of demand, collections and balance of all items of revenue including contributions, decreetal amount and the like, both arrears and current outstanding; and
(e) a statement of debentures, share certificates, Government bonds and other securities.