(1) A copy of the agenda (with notes, if any) shall be circulated to all the members of the Board, before the date fixed for the meeting, except where a meeting has been called by the Chairman for transaction of emergent business.
(2) The papers connected with the items of agenda shall be made available, if required, at the time of meeting.
(3) Notwithstanding anything contained in sub-regulation (1), any matter not included in the agenda of the meeting of the Board, on which decision of the Board is urgently required may, with the approval of the Chairman be placed before the Board at such meeting and the Board may consider such matter.
(4) Any member desiring to ask any information relating to any of the items of the agenda of the meeting or any other point concerning the affairs of the Board, shall give adequate notice to enable the Chief Executive Officer, to collect the necessary information.