(1) All measurements of work done whether by means of daily labour or by contract shall be recorded in the Measurement Book prescribed by the Public Works Department to be kept by the Junior or Assistant Engineer or such other engineer of the Municipality deputed for the duty, for periodically measuring the work.
(2) The pages of the book shall be machine numbered and no page shall, on any account, be torn out nor shall any entry be erased so as to be illegible. If a mistake be made, it should be corrected by crossing the incorrect words or figures and the correction thus made should be initialled.
(3) The entries shall be recorded in the Measurement Book at the work spot with indelible ink so as to render it difficult to tamper with or make unauthorised additions to or alterations in entries once made. When any measurements are cancelled, the cancellation must be supported by the date and initials of the Officer ordering the cancellation or by a reference to his orders initialled by the Officer who made the measurements, the reasons for the cancellation being also recorded.
(4) The location of the work shall be clearly described so as to admit of easy identification and check measurements shall be written up and rendered complete by calculating quantities.
(5) From the Measurement Book, all quantities shall be clearly traceable into the documents on which payments are made. No contractor's bill shall be signed without crossing off the connected entry in the Measurement Book. The documents, on which payment is made, shall invariably bear a reference to the 52 number and page of the book in which detailed measurements are recorded. Reference to bill number and date of payment shall also be given in the Measurement Book.