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(1) The date and time for a meeting of the Trustee Committee shall be fixed by the Secretary with the prior approval of the Chairperson and the Secretary shall give 7 clear days noticeito the Members.
(2) In case of urgency». the Chairperson can convene a meeting of the Trustee Committee at short notice.
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(3) The Secretary shall prepare agenda items for the meetings of the Trustee Committee with the approval of the Chairperson and circulate it to all the Members!
(4) The quorum necessary for the transaction of business at a meeting of the Trustee Committee shall be three Members. ,
(5) Where a meeting has been adjourned for lack of quorum, the business which ‘ would have been brought, before the original meeting if there had been a quorum present thereat shalt be brought before. and may be. transacted at an adjourned _ meeting. ' t ' -
(6) The Chairperson on his absence. such other Member present as is decided by the Trustee Committee shall preside at every meeting of the Trustee Committee.
(7) All matters brought before any meeting of the Trustee Committee shall be decided by a majority of the votes of the Members present and voting.
(8) The Chairperson or the person presiding over .a meeting shalt have and exercise a , second. or a castingvote in all cases of equality of votes.
(9) . tt shall be open to any Member to raise any matter not included in the agenda with the permission of the Chairperson.
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(10) The minutes of the meeting shall be recorded *by the Secretary and circulated to ' the Members, as early as possible after approval by the Chairperson. ‘ 3
(11) At the next meeting of the Trustee Committee the approved minutes of the previous meeting shall be read and confirmed.
(12) Meeting of the Trustee Committee shall ordinarily be held at its office.