i) The day-to-day work of the Society will be carried out by the Executive Committee which shall meet as and when necessary but not later than once in a quarter.
ii) The quorum for the meeting of the Executive Committee shall be 4 members, including the Chairman.
iii) In case of difference of opinion amongst the members of the opinion of the majority shall prevail.
iv) The Chairman shall prescribed the duties of all the personnel and staff employed in the Society and shall exercise such supervision and disciplinary control as may be necessary subject to the orders, rules and bye laws of the Society which are yet to be framed.
v) The Chairman shall ordinarily have full responsibility for developing supervising the execution of the projects for use of Technology in education and propaganda, so long as these projects are in compliance with the broad policy laid down by the Society from time to time.
vi) The Members Secretary shall maintain a record of the minutes of the meetings of the Executive Committee and the Society and shall perform the duties otherwise directed to be performed by him and all other such duties entrusted to him by the Chairman and assist him in the day to day affairs of the Society. In addition to this, he shall be responsible for proper administration of the affair of the Society under the general directions and guidance of the Chairman of the Executive Committee and shall oversee the functioning of the Society office at Chandigarh/Mohali.
vii) Neither the Chairman nor any member of the Executive Committee shall be personally liable for any assurance or contract made under these bye laws but any liability arising under such assurance or contract shall be discharged from the money at the disposal of the Society.
12. Sectoral Committees: There shall be a Sectoral Committee for each concerned department headed by the concerned Administrative Secretary. This committee shall be responsible for management of EDUSAT network so far as it relates to the concerned departments. This shall include content development or procurement, formulation of telecast schedules and Selection of resource persons (Teachers/ Lecturers). The constitution of the Sectoral Committee shall be as under:
i) Administrative Secretary --- Chairman ii) Concerned Head of Department --- Member Secretary iii) Nominee of Director General School Education --- Member iv) The Chairman of the committee may co-opt maximum of three members in the committee.
The Executive committee may delegate such of its functions to the Sectoral Committee as it may decide by a resolution passed in this regard. The Governing body may, by resolution appoint any committee (s) and delegate to it such powers as it may consider necessary. Executive Committee shall have powers to appoint any committee/sub-committee during the intervening period of the meetings of the Governing Body of the Society.
13. Termination of Membership:
i) Where a person becomes a member of the Society by reason of the office or appointment he holds, his membership of the Society shall terminate when he ceases to hold that office or appointment.
ii) Whenever a member other than the ex-officio member desires to resign from the membership of the Society, he shall address his resignation to the Member Secretary of the Society and submit the same to him. The membership of such persons shall stand terminated from the date of his/her resignation.
iii) A member of the Society shall cease to be a member, if Board of Governors so desire.
14. Assets and Funds of Society
(a) The capital cost and corpus fund for the smooth functioning of the society may be contributed by Government of Punjab, Government of India, contributions from Public sector undertakings, Co-operative institutions, other Public sector organizations and Financial Institutions.
(b) Sources of income of the Society: The Society will facilitate/ execute/ implement PUNJAB EDUSAT SOCIETY education on behalf of Department of School Education (DSE) or any other department as may be notified by the government or any other department as may be notified by the government based on the availability of the 10 funds. Therefore, any receipts of the society will consist of the following:
i. Plan budget outlay for PUNJAB EDUSAT SOCIETY project in the Department of School Education will be transferred to the Society and proper accounts would be maintained;
ii. Financial assistance from central ministries, Financial Institutions (FIs), or any national/ international individual or institutions or industry;
iii. Any other revenue generated from PUNJAB EDUSAT SOCIETY activities.
(c) The recurring expenditure of the society would be met out of the funds and other income from resources and business of the society.
(d) For expanding the scope and coverage of PUNJAB EDUSAT SOCIETY education project in the State the Society may approach Government of India, Government of Punjab or any financial institutions for funding the PUNJAB EDUSAT SOCIETY Education project depending upon the project structuring/ requirement.
(e) The business of the Society may be used as an institutional mechanism for the facilitation/ execution of PUNJAB EDUSAT SOCIETY education project which could be either fully or partially funded/ sponsored by Government of India, Government of Punjab or other financial institutions/ resources.
(f) The execution of the projects could be facilitated through the Society and any funds allocated for such projects could be utilized through the Punjab EDUSAT Society Level Society or any other society.
(g) The Society may accept contributions from statutory bodies created under the Acts of Parliament or of the State Legislature, the national and International organizations, NRIs, industry. The contribution may also be accepted from Private bodies and individuals subject to the approval of its Board of Governors.
(h) The income and property of the Society howsoever derived shall be applied towards the promotion of the objects thereof as set-forth in this Memorandum of Association.
(i) No part of income and property of the Society shall be paid or transferred, directly or indirectly, by way of profit, to the persons/ body who are, or, at any time, have been or shall be members of the Society or Board of Governors or to any of them or to any persons claiming through them or any of them.
(j) Operations and Management (O & M) of the society:
i. The required operating, administrative, technical and other manpower may be deployed on job work, contract or outsourcing basis from case-to-case basis for ensuring the efficient operation and management of the projects.
ii. Thus the hiring of manpower for the work of the Society would not be the liability of the Government and any expenditure on such account is proposed to be met out of the funds available with the Society.
iii. Mostly the operating staff would be hired by the private partners and no Government Expenditure would be involved. Also expenditure on any hiring of staff by the society would be met out of the funds available with the Society.
(k) Vesting of the assets and funds of the Society: The Assets of the fund shall vest with the Society.
i. Assets register and accounts: The Society shall maintain Assets Register (AR) and accounts as per the common corporate practices relating to IT industry ii. The Treasurer of Fund: The Executive Committee of the Board of Governors headed by the Member Secretary or any other person authorized by the Executive Committee shall be the treasurer of the funds.
iii. Operation of Bank Account: The bank accounts of the Society shall be kept in the name of the Society and shall be operated upon by the Member Secretary of 11 the Society or any other person authorized by the Executive Committee or Member Secretary.
(l) Objects for which the Fund of the Society could be used:
i. The objects of the fund shall be as approved by the Board of Governors.
ii. All decisions for utilization of funds would be recorded in Executive Office Order Register (EOOR).
iii. Some of the indicative objects for which the funds could be used are as follows:
a. For creation, operation, management and maintenance of databases to be used for IT enabled citizen services in the State.
b. For developing replicable and reusable models of e-Governance in various State Government Departments, Offices, Boards and Corporations;
c. For creation, operation, management and maintenance of IT and other resources for e-governance applications and IT enabled citizens services.
d. To develop Decision Support System, MIS, Intranet and other applicable enabling technologies in State Government Departments, Offices, Boards and Corporations;
e. For IT innovations in administration, re-engineering and for IT supported resource optimization;
f. To impart special training, awareness and capacity building in the field of IT for various State Government Departments, Offices, Boards and Corporations;
g. For any other purpose, which seeks to achieve the objectives of the society.
iv. Administrative expenses incurred by the Society or Committee such as salary allowances and traveling Allowances and daily Allowances of the staff can be legitimate charges on the funds of the Punjab EDUSAT Society in accordance with the provision of the rules of the Society.
15. Accounts and Audit a. The Member Secretary shall keep or cause to be kept proper accounts of the receipts and payments, income and expenditure and of the property, assets and liabilities of the Society. The Annual Accounts shall be made up by the end of the financial year;
b. The Accounts of the Society shall be audited and certified by the Chartered Accountant appointed by the Executive Committee in his behalf. However funds provided by the State Government shall be subject to audit by Auditor General, Punjab. Such report of the Chartered Accountant or Auditor General shall be placed before the Board of Governors after approval by the Executive Committee.
16. APPOINTMENT OF COMMITTEES:
The Executive Committee may, by resolution appoint any committee(s) and delegate to it such powers as it may consider necessary. Further, Executive Committee shall have powers to appoint any committee/ sub-committee during the intervening period of the meetings of the Governing Body of the Society.
17. FUNDS OF THE SOCIETY AND ACCOUNTS The funds of the Society shall consist of the following:
i) Donations/Grants from State Govt./Central Government/other institutions/Societies etc.
ii) Income from its own sources.
iii) Loans/Borrowings that the Society may take as approved by the Executive Committee.
iv) The bankers of the Society shall be appointed by the Executive Committee. The Executive Committee shall also authorize any of its officers to operate the accounts.
v) The treasurer shall maintain the proper accounts and other relevant records in the form as may be prescribed by the Executive Committee.
vi) The accounts shall be audited by qualified auditors approved by the Executive Committee.
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18. ALTERATION OF THE RULES AND OBJECTS OF THE SOCIETY i) The purpose for which the Society has been established may be altered or extended by a Resolution passed by not less than three fifths of the total number of members of the Society ii) The rules of the Society may be altered at any time by a Resolution passed by not less than three fifths of the total numbers present and voting in a meeting of the Society which shall have been convened for the purpose.
19. PROVISION FOR DISSOLUTION OF THE SOCIETY Any number not less than three fifths of the members of the Society may determine that the Society shall be dissolved provided that they have expressed a wish for such dissolution by their votes at a general meeting convened for the purpose and obtained consent of the Board of Governors.
If on winding or dissolution of the Society there shall remain, after the settlement of all its debts and liabilities any property whatsoever, the same shall not be paid or distributed among the members of the Society or any of them but shall be given or transferred to some other institution having aims and objects somewhat similar to that of the Society, or as may be directed by the Board of Governors.
20. Contracts:
All contracts and other assurance shall be executed in the name of the Board of Governors and signed on their behalf by the Member Secretary of the Society or any other person duly authorized by the Board of Governors.
21. Powers, Functions & Responsibilities of the Member Secretary:
a. The Member-Secretary shall be the custodian of the record, the funds of the Society & such other property of the society as the Board may commit to his charge. The Member- Secretary shall have the accounts maintained and also arrange for the annual audit in accordance with the provisions in the Rules and Bye-laws of the Society.
b. The Member-Secretary shall have such other powers & perform other duties as may be delegated or assigned to him by the Board. The Member-Secretary may delegate any of his powers to any of his subordinate with the approval of the Executive Committee.
c. The Member-Secretary of Board of Governor shall act as the Member-Secretary of the Society and will record the proceedings of the meetings of the Society and of the Board of Governors and maintain a proper record of these meetings in accordance with the provisions of the Bye-laws of the Society.
d. The Member-Secretary of Board of Governor shall manage the projects, properties or the money under the fund, manage accounts, execute all contracts on behalf of the society and receive funds for the society through donations, grants-in-aid, contributions and raising money whenever required.
e. The Member-Secretary of Board of Governor shall prepare the budget relating to the administrative expenses of the Society and Committee such as expenditure on TA/ DA of the members, which shall be a legitimate charge on the fund.
f. The Member-Secretary will be empowered to take all day to day administrative decisions except where no policy is involved where no creation of posts is involved.
g. The Member-Secretary will have the authority to issue Financial Sanction (FS) and Technical Sanction (TS) for all IT and e-Governance projects of value less than Rs. 20 lacs. Any project of more than Rs. 20 lacs would require the approval of the Executive 13 Committee or the Board of Governors, as the case may be.
h. In the event of the post of the Member-Secretary remaining vacant or the Member- Secretary being absent or unable to perform his duties or any reason, it shall be open for the Board to direct any Officer or Officers in the service of the Society to exercise temporarily such powers & perform such functions and duties of the Member-Secretary as the Board may deem fit.
i. The Member Secretary shall be responsible for the proper day to day administration of the Society. All other staff of the society shall be subordinate to the Member-Secretary. The Member-Secretary shall carry out the general correspondence in connection with the work assigned to him/ her by the Chairman of Board of Governors and the Executive Committee from time to time.
j. The Member-Secretary of Board of Governor shall hire & fire the manpower for the society and other staff in accordance with Rules, regulations and bye-laws of the Society.
The Member-Secretary of Board of Governor shall represent the society in all its legal matters jointly or through any authorized representative.
k. The Member-Secretary shall be responsible for the training and execution of all IT and e-Governance projects as approved by the Board of Governors and the Executive Committee.
l. To do all acts, deeds and things necessary for carrying out his functions as Member- Secretary.
22. Withdrawal of Funds:
1. Withdrawal of funds from the accounts of the society shall be regulated in a manner to be determined by the Board of Governors or under its authority by the Executive Committee.
2. Such withdrawals shall be made by cheques on requisition (as the case may be) signed by Member-Secretary or an officer(s) authorized in this behalf by the Board of Governors or under its authority by the Executive Committee.
23. Annual report:
A report on the working of the Society every year shall be got prepared by the Month of September by the Member Secretary and presented to the Government of Punjab after the approval of the Board of Governors.
24. Suit by and Against the Society:
The Society may sue or be sued in the name of the Society and the Member Secretary shall have all powers to defend any suits and sue in the name of the Society either by himself or acting through agents/ officials duly appointed by the Member Secretary.
25. Powers of the State Government to Give Directions to the Society.
The State Government in the Department of School Education may give the Society such directions in regard to the grants and funds provided by the State Government, as in its opinion, are necessary or expedient for carrying out the purposes of the funds or the Society.
It shall be the duty of the Society to comply with such directions.
26. Repeal and Savings.
I. Subject to the prior approval of the Board of Governors, the Society may alter, extend or abridge any purposes for which it is established by following the procedure prescribed under these rules.
II. These Rules may be altered by the Society with the consent of the Board of Governors at any time by a resolution passed by a majority of 2/3rd of the total members present at any meeting of the Society which shall have been convened for the purpose after giving due notice of such resolution to the Members of the Society.
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27. Societies Registration Act to Apply:
All clauses of Societies Registration Act, 1860 (Punjab Amendment Act, 1957) as applied to the State of Punjab shall apply to this Society save as are appropriately and expressly amended and altered or amended by these presents and such amendments are not inconsistent with the aforesaid Act.
28. INTERPRETATION OF RULES In case of any dispute about the interpretation of any rule or regulation of the constitution, the decision of the President of Board of Governors shall be final. No act or proceedings of the Society and its other constituents shall deem to be invalid by reasons merely of any object its constitution.
Certified to be the true copy of Rules & Regulation of "PUNJAB EDUSAT SOCIETY Use of Technology for Knowledge Advancement and Reorientation of studies in Punjab"(hereafter called 'Society')
29. We, the following members of the Board of Governors certify that the Rules of the Society given above are correct:
Designation Designation Signatures Chief Minister Punjab Chairman Minister In charge of Higher and School Education Member Minister in Charge of Technical Education Member Minister in Charge of Medical Education Member Chief Secretary to Government of Punjab Chandigarh Vice-Chairman Principal Secretary Department of Information and Technology Member Principal Secretary Department of Finance Member Principal Secretary Department of Health & Family Welfare Member Principal Secretary Department of Technical Education Member Secretary to Government of Punjab, Department of School Education Member Secretary Secretary to Government of Punjab, Department of Employment Generation & Training Member Secretary to Government of Punjab, Department of Planning Member Secretary to Government of Punjab, Department of Medical Education and Research Member 15 Secretary to Government of Punjab, Department of Social Security & Women & Child welfare Member Secretary to Government of Punjab, Department of Higher Education Member Director, Department of Information Technology, Punjab, Chandigarh Member Director General-cum-Special Secretary, Department of School Education Member Director, Department of Agriculture Punjab Member Chairman Punjab School Education Board Member Additional State Project Director, Sarva Shiksha Abhiyan Punjab Authority, Punjab Member Assistant State Project Director, Edusat Punjab Member Senior System Manager (HRD), Department of Information Technology, Punjab Member Nominated Members Two IT experts to be nominated by the Department of School Education Member Two eminent citizens to be nominated by the Department of School Education Member Co-opted Members Any other member which the Board of Governors decides to co-opt.
Co-opted Members 16 ANNEXURE-1 R E S O L U T I O N It is resolved that Punjab EDUSAT Society may be got registered as Society under the Act XXI of 1860 and hereinafter may be referred as the Society.
Designation Designation Signatures S. Parkash Singh Badal, Chief Minister Punjab.
Chairman Dr. Upinderjeet Kaur, Minister In charge of Higher and School Education Member Chaudhary Swarna Ram, Minister in Charge of Technical Education Member Sh. Tikshan Sood, Minister in Charge of Medical Education Member S. Ramesh Inder Singh, Chief Secretary to Government of Punjab.
Vice-Chairman Sh. B.R. Bajaj, Principal Secretary Department of Information and Technology Member Sh. Principal Secretary Department of Finance Member Principal Secretary Department of Health & Family Welfare Member Sh. P. Ram, Principal Secretary Department of Technical Education Member S. Karan Bir Singh Sidhu, Secretary to Government of Punjab, Department of School Education Member Secretary S. N. S. Kalsi, Secretary to Government of Punjab, Department of Employment Generation & Training Member Secretary to Government of Punjab, Department of Planning Member Secretary to Government of Punjab, Department of Medical Education Member S. Nirmaljit Singh, Secretary to Government of Punjab, Department of Social Security & Women & Child welfare Member Mrs. Anjali Bhavara, Secretary to Government of Punjab, Department of Higher Education Member Sh. Rakesh Verma, Director, Department of Information Technology, Punjab, Chandigarh Member S. Jaspal Singh, Director General-cum-Special Secretary, Department of School Education Member Director, Department of Agriculture Punjab Member S. Dalbir Singh Dhillon, Chairman Punjab School Education Board Member Additional State Project Director, Sarva Shiksha Abhiyan Punjab Authority, Punjab Member 17 Sh. Rajeev Sharma Assistant State Project Director, Edusat Punjab Member Ms. Gurbinder Randhawa, Senior System Manager (HRD), Department of Information Technology, Punjab Member Nominated Members Two IT experts to be nominated by the Department of School Education Member Two eminent citizens to be nominated by the Department of School Education Member Co-opted Members Any other member which the Board of Governors decides to co-opt.
Co-opted Members