i. The Town Vending Committee shall decide in its first meeting, the various procedural aspects relating to conduct of its business.
ii. The time and venue of the meeting shall be decided by the Chairperson.
iii. The Member Secretary shall issue a notice before 7 (Seven) days of a scheduled meeting.
iv. The agenda of items to be discussed in the meeting shall be circulated to the members and put up on official designated website. Each agenda item shall be accompanied by a detailed note bringing out the issues involved with the clear recommendation, if any, made by the administration. The agenda papers including the notes shall be in English and the local language.
v. The quorum of the meeting shall be of two-third members of total strength of the Committee.
vi. The decision shall be taken on the basis of the majority of members present at the meeting.
vii. No meeting shall be carried on it the absence of the quorum and where there is no quorum, the meeting shall be adjourned.
viii. The minutes of the meeting shall be signed by the Chairperson and shall be placed in the subsequent meeting of the Committee for confirmation.
ix. The minutes of the meeting shall be placed on the local body website or the Town Vending Committee may decide to have its own website.
x. The meeting of the Committee shall be held at least once in every 2 (Two) months.
xi. The first meeting of the newly constituted Committee shall be fixed within 15 (Fifteen) days from the date of its constitution.