There shall be a Record Room to which all disposed of records and registers shall be consigned after disposal. The files may be marked A,B and C according toimportance A or @ being permanent records, B or ¢ being semi-important to be preserved for 12 years and C or q destroyable after an year subject to the personal “scrutiny and certie ficate of the Administrator. The classification of papers shall be done by the Office Superintendent.
The registers are also to be preserved permanently or destroyed after a specified period according to impor tances,‘asenumerated below, oN PA ~ tenes, Ma .
tin A or Permanent Registers — All registers rela-§ to Land Records, other iumovable, valuables,otf Mineral Registers, and leases, buildings,Cquittance Rolls,Stock and Store Register,Cash Books, egister Bora Semi-permanent _ Annual Administrationteports and such other Papers as may be so decided bythe Temple Managing Committee, Bill Register, Regi-ster of changes affecting demand, Register of securitiesby the staff, and Register of Sairat sources, .
C or a — All Registers relating to correspondence.
Note-The list is not exhaustive. The Administrator shouldinclude all other registers in the list in the appro-ptiate classification.
19, The records and registers of the Record Room shallbe properly arranged and preserved in racks, A list of records and registers ripe for destructionshould be prepared and destruction effected after priorsanction by the Administrator. The list of recor.is, Regiester, ete, shall be made in duplicate and a copy of itretained by the Reeord Keeper and the original returnedto the person consigning the record, etc, duly signedand dated by the Record Keeper.
Separate Registers shall be maintained by theRecord Keeper which shall coatain the list of all A or 9,Bor @,Corq Class records and registers and other yaluable articles kept in the Record Room.
C Room Office Superintendent shall inspect the Record Office and on? along with the inspection of the the a note of inspection and submit it to strator through the Assistant Administrator.
The al prepare Admini The Record Keeper shall maintain @ Register wherein he shall enter the record, register OF any other article issued on the requisition of a Clerk or any other stall and taken his signature while issuing the record etCe On its return, he should note the date of return in the appropriate cclumn and put his dated signatures place the record in proper place and take out the slip.
Each Clerk or other subordinate officer 1s personally responsible for the files, stores, in his charge. Each Clerk may have an ordinary almirah or a pigeon hole almirah according to’ necessity with the key kept by the person in charge.
etc, Any file taken home by the A4ministrator or the Assistant Administrator for work outside office hours “must be under his own responsibility and no file shall be taken by any Clerk or other subordinate staff for work at home except with the prior written ordinaril permission of the Administrator.
20. Charge Report— In case of change in personnel a charge report should be prepared duly signed by both the outgoing and incoming incumbents and acopy of the ‘same should be preserved in office. The charge report should contain a clear account of files, materials, etc , handed over and taken over.
Ue 21, Office order book Assistant Administrator 5 Book ‘recordin administration The Administrator and the hall maintain an office Order 8 orders passed by them for the proper for the guidance of the staff.