Ay) Confidential papers shallbe kept by the Administrator,
8. A catalogue of books of the Administrator shall be maintained and no issue should be made without taking the signature of the officer, receiving Clerk or other subordinate staff. The Librarian shall be personally responsible for any missing of the book, No book or reference should be issued for more than fifteen days at a time. There shall not be more than two issues at a time.
Libra
4. Inspections — The’ Office Superintendent shall review the working of all seats once ina month and submit his notes of review to the Administrator through the Assistant Administrator. The Assistant Administrator shall inspect the office once in every half year and likewise submit his notes to the Administrator. The Administrator shall inspect the office and submit, a copy of his inspection note to the Law Department through the Vice-President of the Committee-cum-Collector of the district. The Office Superintendent shall ensure compliaDce of the notes of inspection within three months from the date of receipt of the inspection notes.
The Vice-President of the Committee (Collector ef the District), if so authorised by the Committee may call for any papers and files at any time in Temple interest or public interest and may inspect the office at wy any time he ttee may de So hkes The Mand any ins ¢mple Management Commire it and ction note being placed befothereupon the Administrator would 25 prescribed i, he © The several forms and Registersiscellane adopted b Orissa Record Manual 1964 should be .
Y Shri Jagannath Temple Administration The language tobe used for ithe correspondence maint€nance of records shall be in the Oriya age. But the Administrator may maintain records, Correspondence or reports in the English language, whereever he feels it n€cessary or desirable, and
PART II FINANCIAL REGULATIONS 26, General — Financial year of the Temple tion shall be the usual financial year from Ist April to 31st March. The maintenance of accounts shal! be in charge of an Accountant and daily at the end of the working day by the Ojiice Superintendent who shall be jointly responsible with the Accountant for the proper and correct maintenance of the accounts.
27. The following registers sh all be maintained —
(a) Cash Book
(b) Contingent Registe r
(c) Advance Register
(d) Acquittance Roll extent nec langu cnecked
(e) Miscellaneous Receipt Book(f) Guarg files PF B00 for vouchers Any other register, the Administrator may prescribe.(a) Cash Book — Teceipts and chargthe permanent a The Cash Book shall show the daily€s and all cash transactions as also dvance duly checked and signed byDtant and the Office Superintendent ing day for his signature, ance should be done daily.
also be maintained by the Collecting money orders of the Administration shall be received by the Administrator/Assistant Administrator only and accounted for in the Cash Book.
Cash Book shall Accountants. All
(b) Contingent Register —Two separate contingent regi.
sters shall be maintained one for office contingencies and the second for the Deity’s contingencies, All Tesnective contingent expenditure shall be entered in these Regi.
sters and billed for. All expenditures should be supported by paid vouchers with stamped receipts, whereever necessary.
(c) Advance Register — All advances granted shall be entered in this Register and attested by the Assistant Administrator. The Administrator sanction advance in emergent cases in the interest of the ;Temple Administration and place it before the Committee for approvalThe advance shall be recouped within a month nom t e date of advance supported by vouchers, In case of an advance to an employee of the Temple Administration al. cs tt, bot the Accou who shall lace the Cash Boo to the Assistant Adistrator at the end of the work alysis ot the Cash bal inay C v9) for his Personal requ;
exced his total eet the advance in no case shall neces should be Moluments for a month. But all advaensure its recoy made on due scrutiny and security to month though ne within the stipulated period of one na hard case the time for recovery may be spread over by the Administrator for a period of three m for in the advances should be duly accounted which should ance of the Temple Administration once every quate.
reviewed by the Administrator iths. All adv register sonally
(d) Acquittance Rolls — All payments towards pay and T.A the payee.
shall be supported by the acquittance of ©) Miscellaneous Receipt Book — A printed receipt duly uthenticated shall be granted by the Administrator for ] . .
eas wes received by it and accounted for in themic
(f) Guard file of Vouchers — All vouchers shallbe pasted in the Guard File serially corresponding to the entry in the Contingent Registers.
928, Power to sanction contingent expedniture — " Recurring Non- recurring Committee Full powers Full: powers Subject to Budget Sanction Administrator ... Upto Rs. 100 Up to Rs. 200 Assistant Administrator = “** Up to Rs. 30 On the following items —
(a) Electrical and sanitary etc.
installations and Electrical Bills.
(b) Water charges
(c) Freight and demurrage charges (d