Section 15: Destruction of Records

The books and papers mentioned in the following list may be destroyed or disposed of by the Official Trustee at the respective times men­tioned therein or as soon thereafter as may be convenient

(a) Three years from the date of taking charge : Private papers, bills, receipts, account books, memoranda and other similar documents of no permanent value received by the Official Trustee along with the trust and which have not in the meantime been claimed by the beneficiaries or any other person entitled thereto.

(b) Three years from the date of last entry :

(i) Rent Remittance Report;

(ii) Rent Recovery Statement;

(iii) Duplicates of Receipt Books;

(iv) Stock Register of Cheque Books;

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(v) Stock Register of Receipt Books;

(vi) Stock Register of Rent Bill Books;

(vii) Outward Register;

(viii) Inward Register;

(ix) Letter Delivery Book;

(x) Any other record which is not herein provided for.

(c) Six years from the date of closing of the administration of a Trust : Correspondance File.

(d) Six years from the date of the last entry :

(i) Audit File;

(ii) Duplicates of Rent Bills;

(iii) Recovery Statement for Water Charges;

(iv) Register of Income-tax Exemption Certificates;

(v) Register of Fixed Deposits;

(vi) Summary of Fixed Deposits;

(vii) Cash Book;

(vii) Fees Book;

(ix) Voucher File;

(e) Twelve years from the date of last entry :

(i) Trusts Register;

(ii) Assets Register;

(iii) Register of Valuables;

(iv) Register of Title Deeds;

(v) Claims Register;

(vi) Registration Book;

(vii) Rent Register;

(viii) Register of Property Taxes;

(ix) Trustwise Register of Securities;

(x) Loanwise Register of Security;

(xi) Securities Deposit Register;

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(xii) Interest Book;

(xiii) Accountwise Register of Shares;

(xiv) Companywise Register of Shares;

(xv) Dividend Book;

(xvi) Safe Custody Register of Shares.

1[(f) Thirty years from the date of last entry : Miscellaneous Ledger.

(g) Sixty years from the date of last entry : Ledger Accounts.]