(1) Every employer shall, in respect of each work on which he employs building workers, maintain,¾
(a) muster roll in Form-XVII and a register of wages in Form-XVIII:
Provided that a combined register of wage-cummuster roll in Form-XIX, shall be maintained by the employer where the wage period for such building worker is a fortnight or less;
(b) a register of deductions for damage or loss in Form- XX, a register of fines in Form-XXI and a register of advances in Form-XXII; and
(c) a register of overtime in Form-XXIII, for recording therein the number of hours and the wages paid, for overtime work, if any.
(2) Every employer shall, in respect of each work on which he engages building workers :—
(a) issue, where the wage period is one week or more, wage book to each of such building worker in Form- XXIV in which entries shall be made at least a day prior to the disbursement of wages to them;
(b) issue a service certificate to each of such building worker in Form-XXV on termination of his service on account of completion of such work or for any other reason; and
(c) obtain signature or thumb-impression of each such building worker against entries relating to him on the register of wages or muster roll-cum-wages register, as the case may be, and such entries shall be authenticated by the principal employer, if any, or his authorised representative.
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(3) In respect of an establishment to which the Payment of Wages Act, 1936 (Central Act 4 of 1936) or Minimum Wages Act, 1948 (Central Act 11 of 1948) or the Contract Labour (Regulation and Abolition) Act, 1970 (Central Act 37 of 1970), applies, the following registers and record, required to be maintained by an employer under any of such Acts or the rules made thereunder, shall be deemed to be the registers and records maintained by the employer under these rules, namely :—
(a) muster roll ;
(b) register of wages ;
(c) register of deductions ;
(d) register of overtime ;
(e) register of fines ;
(f) register of advances; and
(g) combined register of wages-cum-muster-roll.
(4) Notwithstanding anything contained in these rules, where a combined or alternative form, in lieu of any of forms specified under these rules, is sought to be used by an employer to avoid duplication of work for compliance with the provisions of any other Act or the rules framed thereunder or for administrative convenience, such combined or alternative form may be used with the prior approval of the Chief Inspector.
(5) Every employer shall display at a conspicuous place of the work site, where he employs building workers, an abstract of the Act and these rules in Punjabi, Hindi or in a language, understood by the majority of such building workers.
(6) Every employer shall ensure that the registers and other records required to be maintained under the Act or these rules, are maintained complete and up to date, and unless otherwise provided for, are kept at an office or the nearest convenient building within the precincts of the concerned work place.
(7) The register and other records relating to an establishment and required to be maintained under the Act or these rules, shall be maintained legibly in English, Punjabi and also in Hindi or in a language, understood by the majority of the building workers employed in such establishment.
(8) Every register or other record shall be preserved by the employer, in original, for a period of five calendar years from the date of last entry made therein.
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(9) Every register, record or notice maintained under the Act, or these rules, shall be produced or caused to be produced by the employer concerned on demand before the Inspector or any other authority under the Act or any other person, authorised by the Act or by the State Government.
(10) In case, where during a wage period, no deduction has been made from the wage of a building worker or no fine has been imposed on such building worker or no overtime work has been performed by such building worker or no payment has been made for overtime work to such building worker, a ‘nil’ entry shall be made against such wage period at the appropriate place in the relevant record maintained in Forms XX, XXI, XXII or XXIII, as the case may be.