(1) There shall be a personal file for every member of a Service in which shall be placed all papers, record and other documents relating to his service. The file shall contain in particular service book giving history of service from the date of his appointment, particulars of increments, promotion, reward, punishment and all other special events of his career. The service book shall also contain the leave account form showing a complete record of leave other than casual leave.
(2) A confidential file shall also be maintained for each member of a Service :
Provided that Government, may, if it so decides, make such arrangements as it may deem necessary to maintain, in addition, a centralised record of leave, pay and service of members of a Service.
Rule 19