If the issued cheque is lost and cannot be presented for payment, afier ascertaining that it has not been cncashcd, an intimation shall at once bt: sent to the Bank or Treasury Oftice that the origina l Cheque No.___ ___ dated be considered as cancelled and be not encashed, if prestnted. A duplicate cheque shall then be issued. A note shall also be made in red ink in the General Cash Book against the item concerned giving the number and date of the duplicate cheque issued.
37. Departmental Cash Chest.· (I) All cash in the Departmental Cash Chest of the Panchayat Samiti or the Zita Parishad shall be kept in the strong iron Chest under double lock systeni. All the keys of the same lock shall not be k~pt in one person's custody. The key of one lock shall be kept apart from the keys of other lock and that too, in different person's custody. The Chest shall never be opc!1ed un less both the custodians of the keys nrc present.
(2) Key of one of the locks shall be kept by the Executive Ofliccr or the Chief Executive Otlicer, as the case may be, and of the other by the Cashier.
(3) The Panchayat Samiti or the Zita Parishad. as the case may be, may allow the accumulation of cash in the departmental Cash Chest up to a maximum limit of rupees ten thousand at any time. But this limit shall, however, be subject to increase or decrease with the prior approval of the Government in ac~ordance with the circumstances prevailing in various Panchayat Samitis or Zita Parishads.
(4) The Panchayat Samiti or the Zita Parishad shall not be permitted to retain any additional money by way of permanent advance.
(5) The Chest Dook Register shall l>e maintained in Form PBA-16A.
Sections 1·13 and t93 S<ct ions I ~ 3 :utd 193
38. Fetching of cash. · Ern1>loyment of Group 'D' employees and contractual Sections 14) und employees to fetch or carry money should generally be discouraged. The 193 money should be obtained and remitted into the Bank or Treasury only through Sections to and t93 Sections 14) and t93 72 ~UNJAB GOVT. GAZ. (EXTRA), JANUARY 9, 2014 (PAUSA 19, 1935 SAKA) an employee of some lcng1hy service, proved trustworthiness and who has offered sufficient security.
39. Distinction of work of cash and account- The work of cash and account shall be kept distinct from each other and shall be transacted by the officer who will be termed Cashier and Senior Assistant (Accountant) respectively. If there be no separate Cashier. the duties of receipt and custody of cash shall be performed by such official as the Executive Officer or the Chief Executive Officer, as the case may be, may direct in this behalf. Such an official shall be required to furnish adequate and valid security commensurate "with the amount of1he cash likely 10 be kepi in his or her sole custody.