I) The cheque books shall be supplied by the Bank orTreas,liry Office with whom the Fund has been lodged.
I
(2) The Bank or Treasury Office shall supply the cheque books 09ly on receipt of requisition.
(3) The drawing officer shall maintain a cheque book register ;in Form FBA-16
(4) Each cheque book must be kept under lock an:! key ln the personal custody of the Drawing and Disbursing Officer, who" hen relieved shall take a receipt or the exact number of che~ues made over to the relieving officer and shall send a specimen of the signature of the re~ieving officer together with a certificate in following fonn to the Bank or Treasury Office:- To I have this day .. . ........... . made over charge of the office of the Panchayat Samiti/ the Zila Parishad to Shri whose signatures are given below:- Relieving Officer Relieved Officer:
(5) No cheque shall ordinarily he signed unless required for immediate delivery to the person to ,whom money is t? be paid. Every cheque shall be drawn in favour of the pe~on to whom the money is actually to be paid and self cheques should not be drawn except for replenishment of cash chest of Panehayat Samiti or Zila Parishad, as the case may be.
(6) !fa cheque is expired owing to· its not being presented at the Bank or the Treasury for payment within the specified period, it may be received back by _the drawer, who should cancel it arid issue a n~w cheque. The fact of the new_ cheque having been issued should be entered on the date ofissue in red ink in · PUNJJ\13 GOVT. GAZ. (EXTRA), JANUARY 9, 2014 71 (l'J\USA 19, 1935 SJ\KA) the Cash Oook but not in the column for payment, a note being made at the same time ag11in>t the original entry in the Cash 13ook.
(7) When 11 ;, ncccssnry to cancel the cheque, the cancellation mu>t be reeordcd in the Ca\h Oool. If the chcqu" is in the possession ol 1hc Drawing and Disbursing Otticer. it >hOuld be enfaccd or st:trnpcd 'cancelled' and destroyed only atier the accounts for the month in which it was drnwn, have been audited. Otherwise the Drawing and Disbursing Oflicer should promptly address the .Bank or froasury Office to stop its payment. The cancellation order should also l>e recorded on the payment order.; on the originnl voucher.