The Panchayat Secretary shall be the incharge of the office of Gram Panchayat and shall work as an executive head. It shall be the duty of the Panchayat Secretary under the general supervision of the Sarpanch to.-
(a) maintain the accounts, records, registers and other property of the Gram Sabha and the Gram Panchayat;
(b) digitally update all the accounts of the Gram Panchayat;
(c) protect shamlat lands and other Gram Panchayat lands from unauthorized occupation. He wi II take prompt action to file cases for eviction of unauthorized occupants over shamlat lands and other Gram Panchayat lands. He shall send monthly report regarding unauthorized occupation to the Block Development Officer and the District Development and Panchayat Officer alongwith action taken or to be taken against the unauthorized occupants;
(d) ensuring completion of development works as per specifications within a specified period and utilization of funds i.e grants etc for the purposes;
( e) issue notices of meetings and carry out resolutions passed by Gram Panchayats and the Gram Sabhas in his circle;
(f) receive all money on behalf of Gram Panchayat and the Gram 24 PUNJAB GOVT. GAZ. (EXTRA), JANUARY25, 2013 (MAGHA 05, 1934 SAKA) Sabha, issue receipts therefor, in rhe specified form and maintain accounts of receipts and expenditure in the cash book and other relevant records;
(g) operate bank accounts of the Gram Panchayat alongwith the Sarpanch and/or other authorities according to the resolution passed by the Gram Sabha or Gram Panchayat subject to the conditions, if any, contained in the rules applicable or instructions issued by the Director from time to time, in this behalf;
(h) consign records of every criminal, civil and revenue case decided by the Gram Panchayat to the General Record Room at District or Sub Divisional Head Quarter every year;
(i) consign other records of Gram Panchayat/ Gram Sabha cases to the record room maintained by the office of Panchayat Samiti after every general election or as may be ordered by the Executive Officer, Panchayat Samiti, or the Chief Executive Officer, Zila Parishad or departmental authorities;
(j) supply copies of the judicial and non-judicial records of Gram Panchayat and arrange for the inspection of records by the parties after charging the specified copying or inspection fee;
(k) arrange inspections of Gram Panchayats by the Officers, audit of accounts by the audit authority as may be specified by the Government and to remove objections raised in the audit and inspection notes;
(I) prepare assessment of house tax and other taxes and fees imposed by the Gram Panchayat, periodically and to arrange recovery thereof in accordance with the provisions of these rules;
(m) assist the Gram Panchayat in the discharge of the duties and functions under the Act or under any other law for the time being in force;
(n) as~ ' . the Gram Panchayat and the official of the Department of Rural Development and Panchayats in the implementation and execution of all the programmes and schemes relating to the development of rural areas;
( o) act as a State Public Information Officer under the Right to Information Act, 2005; and
(p) carry out and abide by instructions issued by the Departmental authorities from time to time.
PUNJAB GOVT. GAZ. (EXTRA), JANUARY25, 2013 25 (MAGHA 05, 1934 SAKA)