(i) The term of office of members of a Committee shall be two years. At the expiry of the term, a new Committee shall be constituted at which out going members shall be eligible for appointment. (ii) The Board shall appoint one member of the Committee to be its Sanyojaka. who shall preside over the meetings of the Committee.
13. The Sanyojaka or any member of the Committee may at any time resign his office' in writing and the resignation shall be addressed to the Board. No resignation of the Sanyojaka shall take effect unless it has been accepted by the Board. 14. The Board may, after giving an opportunity to make a representation, remove a member of a Committee, if in its opinion, such member has failed to discharge his duties properly or is incapacitated from acting or has so abused his position or powers as to render his continuance as a member detrimental to the interest of the Committee. 15. Upon the occurrence of a vacancy in a Committee by death, removal or resignation, the Board shall appoint a member to fill the vacancy, and such member shall hold office during the un-expired terms of his predecessor. 16. (a) The Sanyojak may call meetings of the committee as and when necessary but a meeting shall be called at least once a month. (b) The Sanyojak shall dispatch by post under certificate of posting a notice of every meeting at least five clear days before the date of the meeting together with the agenda stating the business to be transacted therein.
(c) The quorum for a meeting of the Committee shall be of three members.
(d) If at any meeting the Sanyojak is not present, the members present shall elect one of their members to preside over the meeting.
(e) If at any meeting of a Committee a quorum is not present, the person presiding shall adjourn the meeting at such other date and times as he may deem fit, and announce the same before adjourning such meeting. No business other than that which would have been brought before the original meeting shall be brought before the adjourned meeting. No quorum shall be required for such an adjourned meeting.
(f) On an adjournment under sub-rule (e), a notice of the adjourned meeting shall be exhibited at the place of the meeting on the same day and it shall be sufficient notice of the subsequent meeting.
17. Unless otherwise directed by the Sanyojak or the person presiding, the business of every meeting shall be taken up in the following order :- (a) confirmation of minutes of the previous meeting,
(b) all subjects deferred from previous meetings, and
(c) all other business in such order as may be fixed by the Sanyojak.
18. The minutes of every meeting of a Committee shall be recorded in a Minute Book and signed by the Sanyojak and shall be confirmed at the next meeting. The Sanyojak shall, after taking the sense of the meeting, correct or alter the minutes upon an objection in writing by any member. 19. No acts or proceedings of a Committee shall be called in question on account of any vacancy therein. 20. (i) A Committee shall act in accordance with such directions as the Board may from time to time, give. (ii) A Committee may entrust on its behalf the work of the distribution of land to any one or more of its members or to any other person or persons or to a village Committee.
21. The Sanyojak may dispose of all urgent work but any action taken under this rule shall be reported by the Sanyojak for confirmation to the next meeting of the Committee. 22. (i) Any person aggrieved by a decision of the Committee in regard to the distribution of land may, within thirty days from the date thereof, appeal to the Board against such decision. (ii) The Board may, after calling for a report from the Committee and hearing the appellant, confirm, modify or reverse the decision of the Committee.
CHAPTER - V Principles to be Followed for the Distribution of Land and Qualifications of Persons to whom Lands may be given
23. In the distribution of land the Committee or Board shall follow as far as practicable the following principles laid down by Shri Acharya Vinoba Bhave :- (i) At least one week before the date fixed for the distribution of land, a proclamation, by beat of drum, announcing that date, shall be caused to be made in the village in which the land is situated and in such other village or villages as the committee may deem fit.
(ii) A second proclamation shall be made on the day preceding the date fixed for distribution of land.
(iii) The members of the Committee or its deputies charged with the distribution of land shall, before the date fixed for distribution, collect all necessary information concerning the lands to be distributed and shall also inspect the lands and determine their quality for the purpose of distribution.
(iv) On the date fixed for the distribution of land public meeting of the residents of the village including landless persons shall be held by the representative of Board or the members of the Committee entrusted with the work of distribution of land.
They shall ascertain the names of landless persons residing in the village. Any landless person may express his desire for allotment of land in the meeting to the representative of or a member of the committee. The representative or member of the Committee shall invite opinion of the people assembled in respect of the demands for allotment of land and shall propose allotments in accordance with the agreement reached among the landless persons seeking allotment. Failing such agreement the members shall determine the allotment by toss of coin or by drawing of lots. The allotments as determined in the meeting shall be reported to the Committee:
Provided that, as far as practicable, one-third of the land available for distribution in a village shall be allotted to Harijans and other members of Scheduled Castes and Tribes. (v) In making allotments involving the establishment of new settlements or the expansion of existing settlements into large units regard shall be had to such directions as the Board may give in that behalf.
(vi) Allotments shall be made so as to avoid fragmentation of holdings as far as possible.
24. Lessee shall, as soon as may be, after allotment of land, execute a Pratigya Patra in Form B and shall be given by the Committee or Board, as the case may be a Praman Patra (Patta) in Form C. 25. The Committee or Board, as the case may be, shall forward to the Patwaris every month a list of the names of persons to whom land has been allotted in the previous month with particulars of the land. 26.
The maximum and the minimum area of land to be allotted under the provisions of the Act shall be determined from time to time by the Committee according to the local conditions and the directions of the Board. CHAPTER - VI Miscellaneous [27. Any casual vacancy of the Chairman or member of the Board, caused due to resignation, death or any other reason, shall be filled up in the same manner in which the Board is constituted under Section 4 of the Act.] 28. (i) The declaration for the grant of land to the Board shall be in Form A. (ii) The representative of the Board of the Sanyojak shall, from time to time file the declarations with the Tehsildar concerned who shall give a receipt for the same.
29. The Tehsildar shall, on receipt of advice from the Board for the confirmation of the declaration, publish the declaration in the following manner: (a) a notice containing the particulars shown in the declaration shall be issued in the Form D and copies thereof shall be served, free of charge on, all persons jointly recorded in respect of the land except the person on whose behalf the declaration has been filed.
(b) a copy of the notice shall be affixed on a conspicuous place in which the land is situated, and
(c) the service of the notice shall be effected either by registered post or by personal service.