(1) The Superintendent of Jails shall, in addition to the general supervision over security and custody arrangements, look into the following matters, namely:-
(a) custody of secret and confidential documents;
(b) supervision over care and welfare of inmates;
(c) supervision over office administration;
(d) control over financial matters;
(e) implementation of State policy pertaining to correctional administration;
(f) implementation of the work relating to planning, organizing, directing, guiding, coordinating, supervising and controlling all institutional programmes and operations;
(g) supervision of Inmate discipline and morale;
(h) classification of prisoners, their training and treatment programmes and correctional activities;
(i) inspection and supervision of work, employment and production programmes;
(j) inspection of the prison activities, prison hospital, kitchen, canteen, etc.;
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(k) personnel matters, staff welfare and staff discipline, allocation of duties to personnel under his control, safety of the prison personnel, protection of human dignity, rights and providing decent work conditions, acquainting institutional personnel with current policies of correctional administration and the role they have to play in a welfare state;
(l) organizing personnel training programmes at the institutional level;
(m) reports to the Head of Directorate of Prisons and liaison with other government agencies for the purpose of reformation of prisoners and institutional management;
(n) development of an institutional atmosphere conducive to the correctional role and providing leadership in every aspect of institutional management;
(o) daily inspection round and weekly night inspection round;
(p) control of stock and stores, maintenance;
(q) verification of admission and release of prisoners; and
(r) maintenance of Order Book in the specified Form, in which all orders or minutes made by him, other than orders on reports of the jailor, shall be entered on the left hand page and on the right hand page the jailor or other officer to whom such orders have been given shall report how they have been carried out.
(2) The Superintendent of every jail shall,-
(i) hold an enquiry touching every offence committed by a prisoner and punish such offender;
(ii) record with his own hand all orders for punishment and shall see that the punishment is carried into effect. Provided that the Medical Officer shall have previously certified that the prisoner to be punished is fit to undergo it;
(iii) in respect of every punishment inflicted including formal warning, entries shall be made in the Punishment Register in the specified format, furnishing all particulars required by sub-section (1) of section 51 of the Act;
(iv) in the case of serious offence, record the names of the witness witnessing the offence;
(v) accompany the Head of Directorate of Prisons, Board of Visitors and senior officers of jail department during their inspection of the jail and also, the Magistrate of the District (or any officer acting on his behalf) and any official visitor;
(vi) visit the jail daily, soon after the sunrise, when his first duty shall be to release time-expired prisoners with due observance of the rules regarding the return of their private property and if he is unable from sickness or any other cause to visit the jail on any week day, he shall record the fact of his absence and its cause in his order book;
(vii) once in a week he shall hold a parade of all the prisoners and shall see every prisoner confined in cells daily;
(viii) keep, or cause to be kept, the following records, namely-
(a) a register, which may be in electronic form, of prisoners admitted;
(b) a book showing when each prisoner is to be released;
(c) a punishment book for the entry of the punishments inflicted on prisoners for prison offences;
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(d) a visitors’ book for the entry of any observations made by the visitors touching any matters connected with the administration of the prison; and
(e) a record of the money and other articles taken from prisoners; and such other records as may be prescribed by rules from time to time;
(ix) transact jail business in the Jail premises and shall not, except in cases of necessity require the attendance of the Jailor or Deputy Jailor, at any place beyond the Jail precincts;
(x) prescribe in writing in his order-book the division of work allotted to each of his subordinates, especially to those employed in the jail office, so that the responsibility for errors in the jail records or any other dereliction of duty, may be fixed with precision and without dispute, but no such order shall relieve a Jailor of the responsibility of ensuring that the work in the jail office, whether done by himself or by his assistant, is properly and punctually conducted;
(xi) report to the Head of Directorate of Prisons, all serious breaches of jail discipline, escapes, re-captures, suicides, death or serious injury to prisoners from accidental causes, any outbreak of epidemic disease or unusual sickness as they occure and the measures taken to prevent the spread of the disease;
(xii) keep a constant and careful watch over the jail receipts and expenditure and shall promote all possible economy in every department and carefully examine all demands and indents before sanctioning, or submitting them for sanction;
(xiii) frequently satisfy himself that the registers and books are written up, that cash balances correspond with those entered in the book’s, that daily entries are made in the day-books, and the outstanding dues are not allowed to remain unrealized;
(xiv) entered in the account books all purchases made from the jail by the Superintendent himself or by any subordinate, it shall be the duty of the Superintendent personally to see that the charge is at once entered in the account books and that the debt is punctually discharged;
(xv) be responsible for any defalcations on the part of the jail establishment, if it be shown that such defalcation were rendered possible by neglect on his part of this or any other rule laid down for his guidance;
(xvi) satisfy himself by frequent inspection of the accounts and of the prisoners food before and after coming and by weightments of the food after distribution, that the prisoners obtain their full rations properly cooked;
(xvii) submit punctually to the Head of Directorate of Prisons all such annual and other returns, as may be decided from time to time by the Government;
(xviii) in every six months as soon as possible after the 15th June and the 15th December of each year, examine all store, machinery, plant, tools, raw भाग 4 (ग) राजस्ााू राज-पत्र दिसम् बर 12 2022 506 materials, manufactured articles, live and dead stock pertaining to the jail and satisfy himself that he has on the premises stock and plant equivalent to the balance shown in the accounts on those dates and at the close of the year this examination shall include counting measurement or weightments of all stock and submit certificates in this regard to the Inspector General of Prison upto 1st day of July and 31st day of December;
(xix) before ordering fresh stock of any kind, scrutinize the existing stock as well as consider the future needs in order to prevent overstocking and his half-yearly examination shall accordingly include also a definite enquiry whether there is a surplus stock under any head, and if so, and it is not likely to be worked off before deteriorating, it shall be disposed of without undue delay;
(xx) see whether there are any unserviceable articles and arrange for their disposal or write-off; and
(xxi) frequently inspect all stock and other property of Government in the jail and make surprise verifications of those liable to shortage or excess at irregular intervals and report the result to the Head of Directorate of Prisons.