General Procedure. (1) The instructions in ceding sub-regulations are for guidance of authorities arranging the passage.
(2) Requisitions for passage from India shall be made inaccordance with the order issued by the Chief of the Naval Staff from time to time. They shall alwayus include following information: -
(a) Destination and name of ship.
(b) Total number of each category of sailors as in regulation 3007 (16) (Na) are not required except as under sub-regulation (3)
(c) Date on which sailors will be available.
(d) Authority to whom embarkation instructions shall be sent (if other than questioning authority.
(3) When a sailor is traveling other than on duty the following details shall given: -
(a) Name, Rank and Number.
(b) Brief statement of circumstances, e.g. compassionate leave, etc.
(c) Whether passage is at public or own expense.
(d) A reference to the authority for passage, whether free or not.
(4) Invalids. When passage for an invalid is requisitioned, the following details be given on the requisition: -
(a) Name, Rank and Number.
(b) Disability. See regulation 3005 (3) and (5).
(c) Whether cot or non-cot.
(d) Whether he requires the attention of a Medical officer during the voyage The information under sub-regulation (b), (c) and (d) shall be reproduced on the nominal list.
(5) Passage in IN Ships. It shall be noted that when sailors are to travel in IN ships, embarkation will be arranged by the Chief of the Naval Staff with the Administrative Authority at the port. Some of the sub-regulations will obviously not apply in these circumstances. See also regulation 3019.
(6) Service Documents. Service Documents shall be conveyed, whenever possible, by the officer or sailor conducting the passage of Naval contingent of sailors and handed to the Officer Commanding Naval Contingent of sailors or the senior in charge of it on board the transport, or for passages in IN Ships, to the Commanding officer. See also regulation 3705.
(7) Offenders Under Escort Included in Naval Contingent of Sailors. To regulate the reception and accommodation of offenders under escort, the following procedure will be adopted. Offenders will be divided into three categories, viz: -
(a) Those under sentence of imprisonment or detention who are being sent to India to undergo their sentence or are being transferred from one place of confinement to another. They shall be confined to cells during the passage.
(b) Those who are under postponed sentence i.e., whose sentences have been postponed until they reach a proper place of confinement. These shall be kept in open custody whilst on passage, unless their safe keeping or misbehaviour renders it necessary to place them in cells. Any period of close confinement counts as part of their sentence.
(c) Those who are under suspended sentences or who, on account of their past record, cannot be relied upon not to break away from contingent enroute but who, once on board, become part of the Naval contingent of sailors and shall not be confined to cells.
On receipt of embarkation instructions, authorities arranging the passage of Naval contingent of sailors shall inform the appropriate movement authorityn of the port of the number of sailors under category (b) who will be included in the Naval contingent of sailors.
When the Naval contingent of sailors embark in IN Ship, the authorities arranging the passage of Naval contingent of sailors shall inform the Commanding officer of IN Ship and the Administrative Authority at the port.
(8) Notification to Officer Commanding Naval Contingent of Sailors. Whenever offenders are included in foreign Naval contingent of sailors brief particulars about them shall be shown on the nominal roll referred to in sub-regulation (15).
(9) Notification of Offenders to Authorities Abroad. Full particulars of sailors under punishment or suspended sentence shall be entered in red ink on all copies of passage orders and their Service Documents shall invariably accompany the contingent of sailors. See sub-regulation (6).
(10) Uniform. Instructions about dress while on passage and the marking and packing of kits are given in orders issued by the Chief of the Naval Staff.
(11) Immunisation. Attention is directed to current orders on the subject. See also regulation 3013 (5).
(12) Pay Arrangements. Instructions regarding the pay accounts, advances of pay and pay books of sailors transferred abroad or returning to India are given in IN Centralised Pay Accounting and other orders issued from time to time.
(13) Mail Arrangements for Naval Contingent of Sailors. The current organization is given in Navy Orders.
(14) Air Mail Copies of Nominal Rolls. Nominal Lists giving the appropriation of sailors transferred abroad shall be sent by airmail to the authorities concerned.
(15) Nominal Rolls. Nominal rolls shall be prepared in accordance with the orders issued by the Chief of the Naval Staff from time to time ogiving oserial number, surname, initials, number, rank specialist qualification and appropriation of sailors embarked.
(16) Notification of Numbers Embarking. Embarkation instructions will be sent by the Chief of the Naval Staff, giving the port of embarkation and authorities arranging passage of Naval contingent of sailors shall make a signal, by the date shown on those instructions, to the Naval embarkation officer at the port of embarkation repeated to Naval Headquarters and the Commodore Bureau of Sailors, Bombay in the following form, the number of sailors for each destination being shown separately: -
(a) Name of ship in which taking passage.
(b) Number of MCPOs/CPOs.
(c) Number of Pos.
(d) Number of Leadings and below.
(e) Total number of Naval contingent of sailors.\
(f) Weight of baggage.
(g) Detraining station and time of arrival.
(17) Detraining. When Naval contingent of sailors arrive at the place of embarkation, officer conducting the passage of Naval contingent of sailors shall be instructed to muster the sailors in sequence of nominal roll numbers. Compliance with this will greatly expedite the work of detailing sailors for their berths in the transport.
(18) Conducting Officers. After mustering, the Naval contingent of sailors shall be reported to Naval embarkation officer, who is responsible for the embarkation of the sailors from quay to transport (or tender) and the conducting officers (or senior sailors) shall remain with the Naval contingent of sailors is checked against the nominal roll and other embarkation formalities completed.
(19) General. Strict compliance with the foregoing instructions is essential if embarkation is to work smoothly and expeditiously. When sailors are moved from a subpassage arranging establishment which may not be familiar with the requirements for nominal rolls, the principal authority arranging the passage of Naval contingent of sailors shall draw particular attention to this regulation.
(20) Commercial Ships. When sailors are taking passage in commercial ships whether as individuals or as a party, the Chief of the Naval Staff will forward full instructions regarding nominal rolls, embarkation and any immigration requirements, etc.
(21) Customs Regulations and Currency Restrictions. The attention of all sailors entering or leaving India shall be drawn to the customs regulations and restrictions on the use of currency which are given in orders issued from time to time.
(22) Baggage. The officer or the sailor in charge of arranging the passage of Naval contingent of sailors shall impress upon all sailors that they are individually responsible for their own baggage. In troop ships the Officer commanding Naval contingent of sailors is responsible for seeing that baggage in holds is unloaded, if necessary retaining on board sufficient sailors to supervise the work.
3008. Passports and Visas. (1) It is essential that all persons proceeding overseas on duty shall acquaint themselves with current orders on this subject, as passport and visa requirements vary according to the political relationship between governments.
(2) Officers and sailors and their families traveling from India as entitled passengers will be supplied with necessary passports and visas free of cost.
(3) Officers and sailors proceeding on leave must make their own arrangements for any necessary passports, military permits, visas, etc.
3009 – 3010. Blank.
SECTION II – PASSAGE BY TRANSPORT OR MERCHANT SHIP
3011. Officers Commanding Naval Contingent of Sailors (O.C.N.C.S.). (1)
(a) Naval contingent of over 25 sailors embarked for passage in a troop transport or commercial ship shall be accompanied by an officer. Exception to this should be rare and shall have approval of the Chief of the Naval Staff.
(b) Unless an officer has been special reason, the senior most officer accompanying the Naval contingent of sailors (except officers of Medical and Education branches) shall be the Officer Commanding the Naval contingent of sailors. He shall be in command of sailors but shall have power to detail officers junior to himself for duty with the Naval contingent of sailors.
(c) Naval contingent of under 25 sailors may be in command of the senior most sailor regardless of branch.
(2) For outward passage, the O.C.N.C.S. shall be selected from the officers taking passage by the chief of the Naval Staff, who shall issue appointments and instructions. For passages to India this shall be done by the Diplomatic or Consular Representative concerned.
(3) On appointment an O.C.N.C.S. will be given instructions in writing.
(4) While the O.C.N.C.S. is responsible for the general supervision and discipline of the Naval contingent of sailors, it must always be understood that the Master of the ship is in the position of final authority on board. He exercises this authority through his own officers and, where members of the services are concerned, through co-operation with the Ship’s captain and, or O.C.N.C.S. Any complaints which the O.C.N.C.S. may wish to make about the ship or her administration shall in the first instance be raised with the ship’s officers during the voyage. If no satisfaction is obtained, or if it is felt that further investigation is desirable, the complaint can then be included in the Voyage report and in the report which the O.C.N.C.S. is required to make to the Administrative Authority of the port of disembarkation in accordance with the orders issued from time to time.
(5) The O.C.N.C.S. and those under his order shall wear uniform as laid down in orders issued by the Chief of the Naval Staff. They shall be organized into divisions and shall carry out so far as practicable the routine which has been laid down for the purpose and such special instructions as may be issued in specific instances for the maintenance of discipline and for cleanliness, health and comfort.
(6) An O.C.N.C.S. who is placed by superior authority in command of a Naval contingent of sailors is, by virtue of his position, empowered, to exercise all authority and command over them, and is vested by section 93 (3) © of the Navy ct, 1957 subject to regulation 9 of the Regulations for the Navy Part II (Statutory) with powers of summary trial and punishment.
(7) While the O.C.N.C.S. exercising the summary powers to try and to punish the sailors under his orders, he may consider it impossible himself to punish an offender on passage. In this event he may report particulars of the offence to the Commanding officer of the Depot or other IN Ships to which the offender may be transferred on arrival at his destination, in order that the case may be delt with either by court-martial, or summarily by the Commanding officer of the ship to which he is transferred. If, however, the offence is of so serious a nature as to render the sailors removal advisable, the officer-in-charge shall report particulars to the Senior Officer at the first port at which any IN Ships may be present. Steps can then be taken for the transfer of the offender to man of war, in order that either his case may be dealt with summarily if permissible, or that he may be detained more conveniently in Naval custody until an opportunity occurs of sending him to India in one of IN Ships. If force or physical restraint is necessary for the safety of the ship or the discipline of the crew, the Master of the ship has power to take the requisite steps, and Naval officers shall render him every assistance; but any restraint thus put upon offenders shall be a measure of security, and not of punishment (see also section 83 (3) and 84 (4) of the Navy Act, 1957).
3012. Mental or Infectious Cases. Mental cases, or persons infected with a loathsome or infectious disease, shall not be ordered passage in merchant vessel without the previous consent of the Master or of the local agent of the owners, after they have been duly informed of all particulars. Details of the arrangements made with the shipping company for the accommodations, etc., of such invalids shall be reported. Except with the permission of the shipping company, persons who have been in contact with a non-notifiable infectious disease shall not be embarked for passage in other than IN Ships until they are out of quarantine.