(a) Personnel of foreign defence services.
(b) Dependants of all services personnel.
(c) Government entitled civilian passengers.
(d) Red Cross personnel.
(2) The ship’s surgeon will be in medical charge of: -
(a) Members of the ship’s crew including distressed Indian Seamen.
(b) Destitute refugees and evacuees.
(c) Non-Government civilian passengers including Merchant Navy personnel i.e. fare paying passengers.
(3) When service invalids proceed in any vessel not carrying a service Medical officer, they shall be under the care of the ships surgeon. The ship’s surgeon will be paid at the rates authorized by the Government from time to time when it is necessary for the surgeon to give medical treatment to passengers normally the responsibility of the service Medical officer. The officer responsible for embarkation shall accompany invalids on board and hand them over to the ship’s surgeon, explaining the nature of the cases. See regulation 3005 (6).
(4) In commercial ships, when there is no service Medical officer, all entitled passengers of the Naval service are eligible for medical treatment from the ship’s surgeon at Government expense. An authority proving entitlement to free medical attention shall be given to each individual passenger, other than sailors traveling under an Officer Commanding Naval contingent of sailors. The Officer Commanding Naval contingent of sailors shall certify, if required to do so by the ship’s surgeon, that the individual members of the Naval contingent taking passage are entitled to free medical treatment.
(5) The requirements for immunisation are given in passage instructions. These requirements shall be complied with before embarkation. Any such treatment obtained from the ship’s surgeon, including immunisation not required by the passage instructions, shall be paid for as a private arrangement. If charges in this respect appear in the accounts received from the ship’s surgeon, the individual will be held responsible for reimbursement to the Government of India unless good reasons can be shown why it was not possible to comply with the passage instructions before embarkation or that the treatment was prescribed after embarkation, e.g. in case of infectious disease on board.
3014. Medical Returns. (1) When the ship’s surgeon is placed in medical charge of Nasal personnel, including invalids on passage to India, he shall be instructed by the Senior Naval Officer at the first port of embarkation to complete records of all sick personnel treated during the voyage, in accordance with the instructions issued by the Chief of the Naval Staff from time to time.
(2) The Senior Naval Officer shall supply to the ship’s surgeon the necessary blank forms.
(3) The ship’s surgeon shall be instructed to send all Naval medical documents to the Senior Naval Officer of the port of disembarkation.
3015. Blank.
SECTION III – CONVEYANCE OF PASSENGERS, CARGO AND MAILS IN I.N.
SHIPS AND FLEET AUXILIARIES
3016. Passengers (1) No passenger shall be embarked, or given a passage, in one of Indian Naval Ships or fleet auxiliaries without the express permission of the Chief of the Naval Staff, except as provided in sub regulation (3) or else where in these regulations. When time does not admit of reference to him, the Senior Naval Officer present may sanction such embarkation, reporting the circumstances of the case in writing to the Chief of the Naval Staff.
(2) In the case of women and children, this authority may be exercised when the ship is about to make a direct passage from one port to another but on no account shall it be exercised when ships are cruising for practice or evolutionary purposes.
(3) Whenever the Senior Naval Officer present, on the formal requisition of an Ambassador, Minister, Charge d’affaires, or Consul, or of the Governor of a State or head of administration in a Union Territory may receive, or order to be received, any passenger, he shall report the circumstances to the chief of the Naval Staff in writing.
3017. Entitled Passengers from India. (1) The Chief of the Naval Staff may issue such instructions as he considers necessary with regard to the embarkation, movement, passage, etc. of entitled civilians in Naval employment.
(2) Security Codes. For security reasons all Naval contingent of sailors shall be given code names in wartime.
(3) Notification of Civilians to Immigration Authorities. Notice of the proposed embarkation of civilians in IN ships or fleet auxiliaries passage abroad must always be given by the appropriate Naval authority at the embarkation port to the local Immigrations or Customs authorities in order that they may have the opportunity of passing such civilians through their control. In cases where large parties are expected at any port as long as possible notice shall be given to the Immigration or Customs authorities.
3018. Conveyance of Cargo and Mail in IN Ships. (1) See section 57 of the Navy Act, 1957.
(2) Instructions on the conveyance of packages in IN Ships are given in regulation
3509. When cargo is shipped in IN Ships, the Shipping officer responsible for co-ordinating the loading shall obtain a receipt for the cargo on the copy of the Bill of Lading headed ‘Consignors copy’ and shall provide the ship with four copies of the Bill of lading, which shall be disposed of as follows: -
(a) One copy headed ‘Master’s Copy.
for ship’s use.
(b) One unheaded copy.
(c) One copy headed ‘Consignee’s copy. for delivery to the consignee
(d) One unheaded copy. for Customs purposes at the port of discharge
(3) An accurate check of all cargo shipped in IN Ships shall be made at the time of loading and discharge. Care of cargo while so shipped is the ultimate responsibility of the Commanding office. Evidence suggesting that cargo might have been damaged or interfered with shall be brought to the notice of the Commanding officer immediately and the ‘Master’s Copy’ of the Bill of Lading endorsed accordingly. Established losses or damage shall also be brought to notice and dealt with as laid down in chapter 38, section III, where applicable
3019. Cargo Capacity of IN Ships. Guidance on the maximum carrying capacity of various classes of IN Ships and particulars of size and weight of packages to be used are given in orders issued by the Chief of the Naval Staff from time to time.
3020. Conveyance of Troops. If Indian Naval Ships are required to convey troops or a body of the Air Force otherwise than from ports in India (where arrangements will be centralized by the Chief of the Naval Staff) the Senior Naval Officer at the port will decide what accommodation for passengers, baggage and stores can be provided.
3021. Treasure Shipped. (1) Treasure shall not be embarked in Indian Naval Ships, except upon receipt of definite instructions from the Chief of the Naval Staff.
(2) When the treasure is conveyed in Indian Naval Ships (except on behalf of the Government of India) a charge will be made for freight. Applications for approval of the Chief of the Naval Staff shall state the nature and value of the shipment concerned, from whom it is to be received and to whom consigned. The rate of charge will be assessed on the declared value of the treasure accepted for conveyance. For freight only, the charge will be at the current market rate which if it be not ascertainable from local representatives of shipping companies, may be learnt by inquiry from the Mint Master, Bombay. On rare occasions when the conveyance of treasure is of national utility and the consignor is unable to effect his own insurance, the insurance risk may be undertaken on behalf of the Government of India, and a charge mad for freight and insurance at the appropriate rates. The charges are to be collected whenever possible, either on receipt of the treasure for conveyance or on its delivery to the consignee and shall be taken on charge in the cash account.
(3) Commanding officers my however, accept treasure for local shipment on the official requisition of Consular or Diplomatic Representative of India abroad if time does not permit prior approval of the Chief of the Naval Staff being obtained. Such shipment shall be on the understanding that the Government of India will accept no liability for loss etc.,
(4) On the occasion of each conveyance of treasure in Indian Naval Ships, a report shall be made to the Chief of the Naval Staff sating the nature and value of the treasure, from whom it was received and to whom consigned, whether it has been safely delivered and a receipt for its safe delivery obtained and whether charges have been paid.
3022. Blank.
SECTION IV – AIR TRAVEL
3023. Casual Flights in Aircraft. All officers and sailors of the Indian Navy may be ordered as necessary, to make casual flights in aircraft in the course of their duties. No extra pay and allowances apart from traveling allowance and daily allowance which will be governed by the normal rules in Travel Regulations on the subject will be granted in such circumstances.
3024. Naval Aircraft. Detailed instructions on the carriage of passengers in Indian Naval Aircraft and in foreign service aircraft are given in chapter 21, section II.
3025. General Regulations on Air Conveyance. (1) The regulations showing when conveyance by air may be authorized are given in Travel Regulations.
(2) Whenever possible, air passage for Naval passengers and civilians in Naval employment, traveling at Government expense should be arranged in India and paid for in India in rupees with national airlines. Air India International and Indian Airlines Corporation are Government concerns and booking with them shall be made directly and not through any travel agencies.
3026 Conveyance of currency and other valuables by Air Freight.
(1) For dispatch of stores by air, see Travel Regulations.
(2) When it is necessary to send specie currency, radium and precious metals by a civil airlines, care shall be taken that the consignment is classified and treated as ‘precious cargo’ and so described in the documents in order that the requisite precautions may be taken by the company, for which higher freight rates are charged.
(3) The use of diplomatic bags for the conveyance of money shall be avoided, if possible, as this increases the risk of loss of secret matter in the event of the practice becoming known. There are however occasions when the diplomatic bag may be the only method of obtaining the necessary security.
(4) Prompt advice of dispatch and receipt of ‘precious’ packages shall be made by secret signal and at all stages the handling of the packages shall be carried out ‘By hand of officer’.
(5) The regulations in sub regulation (2) above do not apply when transport is undertaken by Indian Air Force. In such cases application for carriage by air of precious consignments shall be prepared in accordance with orders issued by the Chief of the Naval Staff.
(6) Authority from the reserve Bank of India must be produced for the export of specie and currency from India to destinations outside India.
CHAPTER 31 CONFERENCES AND VISITS
3101. Senior Officers conference. A conference may be held every year at Naval Headquarters, to be attended by the Administrative Authorities and other Senior Officers who may be required so to do by the Chief of the Naval Staff. The object of the conference is to discuss matters of general policy affecting the Navy.
3102. Training conferences. (1) The following Training conference may be held annually at such time and place as may be ordered by the Chief of the Naval Staff.
(a) Aviation Training conference.
(b) Submarine Cadre Management/Training Conference.
(c) Annual Training Conference.
(2) Scope. The scope of the conferences will cover the following: -
(a) Aviation Training Conference. Discussion on training policy and various training problems pertaining to the Aviation cadre.
(b) Submarine Cadre Management/Training Conference. Discussion on cadre management, training policy and allied problems pertaining to the Submarine cadre.
(c) Annual Training Conference.
(i) Discussions on training policy and various training problems pertaining to basic and professional training, excluding specialised training of the Aviation and Submarine cadres.
(ii) Discussions on residual matters arising out of Aviation and submarine conferences.
(3) The Conferences shall be attended by such officer as are required so to do by the chief of the Naval Staff.
3103. Departmental conference of the Engineering Branch. (1) A Departmental Conference of Senior Officers of the Engineering branch may be held annually at such time and place as may be ordered by the Chief of the Naval Staff.
(2) Scope. The scope of the conference will cover the following: -
(a) Material problems concerning machinery maintenance and repair.
(b) Problems arising out of the implementation of the annual refit programme.
(c) Consideration of improved types of machinery or engineering equipment and stores for introduction into Naval service.
(d) Other items of general engineering interest.
(e) Progress of action on decisions taken at previous conferences.
(f) Discussion on current/emerging technologies s applicable to Marine engineering System.
(3) The conference shall be attended by Senior Officers as are required so to do by the Chief of the Naval Staff.
3104. Departmental Conference of the Electrical Branch. (1) A Departmental Conference of Senior Officers of the Electrical branch may be held annually at such time and place as may be ordered by the Chief of the Naval Staff.
(2) Scope. The scope of the conference will cover the following:
(a) Problems relating to the maintenance of electrical and electronic equipment.
(b) Consideration of effecting modifications to the existing equipment, also the introduction of new electrical and electronic equipment into the Naval service.
(c) Other items of general electrical engineering interest.
(d) Progress of action on decisions taken at previous conferences.
(e) Discussion on current/emerging technologies as applicable to weapon and other electrical systems
(3) The conference shall be attended by such officers as are required so to do by the Chief of the Naval Staff.
3105. Departmental Conference of the Education Branch. (1) A Departmental Conference of Senior Education officers of the Education branch may be held annually at such time and place as may be ordered by the Chief of the Naval Staff.
(2) Scope. The scope of the conference will cover the following: -
(a) Educational and administrative problems in general.
(b) Items of professional and service interest n the field of education and training technology
(c) Other professional matters and items of interest for Education Branch.
(d) Progress of action on decisions taken at previous conferences.
(3) The conference shall be attended by such officers as are required so to do by the Chief of the Naval Staff.
3106. Departmental conference of the Medical Branch. (1) A Departmental conference of the officers of the Medical branch may be held annually at such time and place as may be ordered by the Chief of the Naval Staff.
(2) Scope. The Conference will consider problems concerning administrative and technical matters pertaining to the Medical branch and progress of action on decisions taken at previous conferences.
(3) The Conference shall be attended by such officers as required so to do by the Chief of the Naval Staff.
3107. Naval Armament Supply Officers Conference. (1) A Departmental conference of Naval Armament Supply officers may be held annually at such time and place as may be ordered by the Chief of the Naval Staff.
(2) Scope. The scope of the conference will cover the following: -
(a) To review the work done at each Naval Armament Depot during the previous year.
(b) To plan the programme for the next year.
(c) To discuss and find ways and means to step up productivity and thus enhance the efficiency of the organization.
(d) To discuss policy matters and other matters of departmental interest.
(e) Progress of action on decisions taken at previous conferences.
(3) The Conference shall be attended by such officers as required so to do by the Chief of the Naval Staff.
3108. Departmental Conference of Judge Advocates. (1) A Departmental Conference of Judge advocates may be held at such time and place as may be ordered by the Chief of the Naval Staff.
(2) Scope. The scope of the Conference will cover the following: -
(a) Legal and administrative problems in general in the Navy.
(b) Items of professional and service interest in the field of law.
(c) Other professional matters and items of interest of the Judge Advocate General’s department.
(d) Progress of action on decisions taken at previous conferences.
(3) The Conference shall be attended by such officers, as are required so to do by the Chief of the Naval Staff.
3109. Logistics Conference. (1) A Logistics conference may be held annually at such time and place as may be ordered by the Chief of the Naval Staff.
(2) Scope. The scope of the conference will cover the following: -
(a) Important policy matters pertaining to logistics management in Navy.
(b) Training policies for logistic functions.
(c) Matters related with logistic aspects if refits.
(d) Matters related with quality assurance
(e) Progress of actions on decisions taken at previous conferences.
(3) The Conference shall be attended by such officers as are required so to do by the Chief of the Naval Staff.
CHAPTER 32 LEAVE FOR OFFICERS AND SAILORS – GENERAL INSTRUCTIONS Section Regulations I. General 3201 – 3210 II. Officers 3211 – 3218 III. Sailors 3219 – 3222 SECTION I – GENERAL See Section 19 (4) of the Navy Act, 1957.
3201. Leave Regulation. Leave regulations applicable to commissioned officers (including Special Duties officers), subordinate officers, sailors and artificer apprentices of the Indian Navy, are given in the Navy Leave Regulations (INBR 53), as amended from time to time. The regulations given in this chapter apply in addition to those given in INBR 53.
3202. Leave Abroad. Officers and sailors desirous of proceeding on leave to a foreign country shall obtain the prior sanction of the Chief of the Naval Staff and conform to any special directions issued from time to time.
3203. Illness on Leave. The regulations applicable to officers and sailors taken ill whilst on leave are given in chapter 8 and other orders issued from time to time.
3204. Flag Papa (Blue Peter). Whenever Flag Papa (Blue Peter) is hoisted in any ship, it shall be understood as recalling all persons belonging to her who may be on leave, and they are immediately to return to the ship.
3205. Leave to Take Part in Expeditions, Explorations, International Events, etc. Any application by an officer or a sailor for taking part in expeditions, explorations, international events, etc., shall be forwarded to the Chief of the Naval Staff for consideration.
3206 – 3210. Blank SECTION II – OFFICERS
3211. Attendance On Board. (1) Every officer so long as he belongs to a ship shall be constant in his attendance on board; no officer subordinate to the Captain shall leave the ship without proper authority, except for some pressing reason in the public service.
(2) NO officer shall remain out of his ship for the night without the prior permission of the Captain.
(3) If the Captain should be absent for the night, or, by reason of sickness or for other cause, has ceased to exercise command, the Executive officer or any one officer of the Executive branch who is either senior to the Executive officer or of Commander’s rank (other than officers appointed additional for staff or special duties) shall sleep on board, This regulation may be relaxed by special permission of the Senior Officer present.
3212. Application for Leave. All applications by officers for leave, or for extension of leave shall be made to the commanding officer of the ship.
3213. Movement on Leave. All officers on leave shall keep their Commanding officers informed of their movements in case the exigencies of the service should require their recall. Any officer granted permission to sleep ashore shall leave his address in writing on board.