(I) Every employer shall, in respect of the employees employed on the industrial premises, maintain a muster roll in Form No. XII, and entries there in shall be made at the commencement of the work each day.
(2) Every employer shall provide free of cost to each homeworker two books in form no XIV ( here in after referred to as the “Home – Workers log books”) and the shall keep record of the daily work done by him, the number of beedies and cigar manufactured by him, and the wages received by him and the deductions made from his wages towards the provident fund and family pension scheme contributions payable under employees provident fund and miscellaneous provisions Act, 1952 in the said book and the supply of books shall be so arranged that one book remains with the home – workers at all times during the period between two successive supplies of raw materials by the employer.
(2A) (I) Every employer shall issue a service Book in Form No XIV-A to every employee immediately on the date of entry into service and to every employees in service who has not been issued with a service book with all entries duty made there in. The service book shall be the property of the employee and the employer shall not demand it except to make entries or correction or alteration or deletion of entries and the employer shall not retain it with him for more than 24 hours at a time. While receiving the service book from the employee the employer shall issue a receipt duty signed by him with the date to the employee for having receive the same.
(II) Every employer shall maintain a register of service books in Form XIV B which shall be preserved for a period of three years from the date of last entry noted in it and shall be produced before the Inspector on demand by him (III) If an employee loses his service book the employer shall provide him with another copy thereof on payment of twenty five paise, within three days from the date of receipt of an application to that effect and shall have entries made in it from the register of service books in form XIV –B . The cost of the photograph of the employee to be affixed to the service book shall be met by the employer.
(3) Every employer shall maintain a Home – Workers employment register in Form No.XV containing the names and particulars of all the home workers employed under him and the entries in the register shall be made and kept up – to- date on the basis of the entries in the home – workers log books. Every entry including any subsequent 19 entry, correction , alteration of deletion of any entry shall be in ink and attested in ink by full signature of the employer with date.(G.O. Ms.No.1159 DT:02.06.87)
(4) Every employer shall maintain a visitors book in which an Inspector visiting the industrial premises may record may record his remarks regarding any defects that may come to his notice at the time of his inspection and the employer shall produce such book whenever required so to do by the Inspector.
(5) Every employer shall maintain a register of overtime work in Form NO.XVI
(6)An abstract of the Act and the Rules made there under shall be displayed in some conspicuous part of every industrial premises(as in Form No. XVI-A)
(7) Every register referred to in this rule shall be preserved for a period of three years from the date of the last entry noted therein and shall be readily available for inspection during working hours of the industrial premises.