1[(1) Every employer shall maintain a Register of Employment in Form Q.]
2[***] 3[(4)(a) Every employer shall exhibit in his establishment in a conspicuous place, a notice in 4[Form S] showing the names of the persons employed, daily periods of work, rest interval and weekly holiday and send a copy of the same to the Assistant Inspector of Labour having jurisdiction over the area before commencement of work by the persons employed therein.
(b) No employer shall require or allow any person employed to work in his establishment without exhibiting a notice in 4[Form S] in respect of him and without sending a copy of it to the Assistant Inspector of Labour concerned and shall not require or allow him to work otherwise than in accordance with the periods of work and weekly holiday shown therein:
Provided that the persons employed may be required to work overtime in accordance with the provisions of the Act, if entries showing the periods of such overtime work are made before commencement of such work in the employment register:
1 Subs. by G.O. Ms. No. 3, Labour and Employment (C), dated the 4th January, 2007 2Sub-rules (2) and (3) omitted ibid.
3Subs. by S.R.O. A-45/77, dated the 6th January, 1977.
4 Subs. by G.O. Ms. No. 3, Labour and Employment (C), dated the 4th January, 2007, for the words “Form J” 10
Provided further that in exceptional circumstances and due to unforeseen reasons when a notice of change could not be sent to the Assistant Inspector of Labour prior to allowing or requiring any person/persons employed to work otherwise than in accordance with the notice in 1[Form S], it will be deemed sufficient compliance with the rules, if the notice of change has been exhibited simultaneously while so allowing him to work subject to the payment of overtime wages, in accordance with the provisions of the Act and Rules, entries being made to the employment register.
(5) Every employer shall exhibit in his establishment a notice containing such extracts of the Act and these Rules in English and in the language of the majority of the persons employed by him as the Government may direct.
(6) Any notice required to be exhibited under these rules shall be exhibited in such manner that can be readily seen and read by any person whom it affects and shall be renewed whenever it becomes defaced or otherwise ceases to be clearly legible.
(7) In any register or record which an employer is required to maintain under these rules, the entries relating to any day shall be made on such day.
(8) The registers, records and notices relating to any calendar year shall be preserved till the end of the next calendar year.
2[(9) ***]
(10) Save as otherwise provided in sub-rule (5), all registers, records and notices required to be maintained, exhibited or given under this rule shall be either in English or in the language of the majority of the persons employed in the establishment.
(11) Every employer shall maintain a visit book in which an inspector visiting the establishment may record his remarks regarding any defects that may come to light at the time of his inspection and shall produce it whenever required to do so by any Inspector having jurisdiction.