Every employer shall maintain registers and records and display notices in the following manner:-
(1) Every employer shall maintain a Register of Employment in Form XXII.
(2) Every employer shall maintain a Register of Wages in Form XXlll.
(3) Every employer of an establishment other than a shop shall exhibit in his establishment a notice in Form XXIV specifying the day or days of the week on which his employees shall be given a holiday. The notice shall be exhibited, before the employees, to whom it relates immediately preceding the first week during which it is to have effect.
(4) Every employer shall exhibit in his establishment a notice containing such abstracts of the Act and Rules as the Government may direct.
(5) Any notice required to be exhibited under these rules shall be exhibited in such manner that it can be readily seen and read by any person whom it affects and shall be renewed whenever becomes defaced or otherwise ceased to be clearly legible.
(6) Every employer shall maintain a Register in Form XXV for the leave granted to persons employed in his establishment.
(7) In any register or record which an employer is required to maintain under these rules, the entries relating to any day, shall be made on such date and shall be authenticated under the signature of the employer or the Manager on the same day. The entries relating to overtime work shall be made before the commencement and immediately after completion of such overtime work.
(8) The registers, records and notices relating to any calendar year shall be preserved for a period of three years after the last entry is made therein.
(9) Save as otherwise provided in sub, rule (4) above, all registers, records and notices required to be maintained and exhibited shall he either in English or in the language of the majority of the employees in the establishment.
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(10) (a) Every employer shall maintain a Visit Book in which an Inspector visiting the establishment may record his remarks regarding any defects that may come to light at the time of his visit or give directions regarding production of any documents required to be maintained or produced under the provisions of the Act and the Rules.
(b) This Visit Book shall be "bound book more or less of size (18 cms. X 15 cms.) containing at least 100 pages.
(c) The first page of the Visit Book shall contain the following particulars:-
(i) Name of the Shop or Establishment;
(ii) Address;
(iii) Registration Number;
(iv) Name of the Employer;
(v) Father's Name;
(vi) Residential Address.
(d) In case the Visit Book containing remarks passed by the Inspectors, lost, destroyed or defaced, the employer of the establishment shall report the fact forthwith in writing to the Inspector of the area and immediately arrange to maintain a new Visit Book.
(e) The Visit Book shall be kept always in the business premises of the Establishment and shall be produced or caused to be produced on demand by the Inspector.
(11) Where an office, store-room, go down, warehouse or workplace used in connection with trade and business of a shop is situated at premises other than the premises of the shop, all registers, records, visit book and notices required to be maintained, exhibited or given under the Act and the Rules shall be separately so maintained, exhibited or given ill respect of and at such office, storeroom, godown, warehouse or workplace.
(12) No employer with intent to deceive shall make or cause or allow to be made, in any register, record or notice prescribed to be maintained under the provisions of the Act or the Rules, an entry which IS false ill any material particular, or wilfully omits or causes or allows to be omitted from any such register, record or notice, an entry which 18 required to be made therein, under the provisions of the Act and Rules, or maintain or cause or allow to be maintained, more than one set of any register, record or notice.
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(13) The name board of every shop or establishment shall be in Telugu and wherever other languages are used, the versions in such other languages shall be below the Telugu version.
8[Provided that the Government may by order, devise or notify consolidated forms for maintaining registers and records and furnishing reports in lieu of the prescribed formats under the rule]