(1) Before actually commencing map correction or survey work of the village the boundaries of contiguous villages should be tallied and if there is any overlapping or gap in the boundaries, tracing of the relevant portions from the maps of the villages should be taken by the survey Kanungo and the matter be reported for decision through the Survey Naib-Tahsildar . This procedure shall be followed even if any contiguous village is not under record operations.
(2) The Survey Naib- Tahsildar shall make inquiries on the spot after giving sufficient notice to the Pradhans and members of the Land Management Committees and also the general public of the villages involved in dispute and submit his report to the Assistant Record Officer.
(3) The Assistant Record Officer shall soon after the receipt of any such report make inquiries on the spot in the presence of the persons referred to in sub-rule(2) and pass suitable orders revising maps of the villages concerned .
Map correction
9. The village map of the area under Survey or Record Operations may be revised either-
(1) by Ordinary method of map correction, or
(2) by survey or resurvey.
(2) The Assistant Record Officer after examining the condition of maps shall decide which of the two methods specified in sub-rule (1) should be adopted.
10. For revision of map by survey or resurvey the instructions contained in the book, entitled, “Rules and instructions for Survey of Villages”, shall be followed. This work shall initially be done by Survey Kanungo with the Assistance of Survey Lekhpals.
11. Where the map is to be corrected by ordinary method, it shall be done by the Survey Kanungo with the assistance of Survey Lekhpals and the following procedure may, as far as possible be followed:
(a) The map to be used for correction shall be the tracing cloth copy of either the map prepared when the village was surveyed for the last time or the map prepared by correction at the time of the last revision of maps and records, which-ever is later.
(b) The Survey Kanungo shall first go round the boundaries of the village to find out whether all the trijunctions and othe boundary marks do exist on the spot at the proper place/s and are shown in the map correctly;
and whether the boundary as shown in the map tallies with the position on the spot. If he finds any discrepancy he will report the matter to the Survey Naib-Tahsildar, who will examine the position with the help of the maps of the neighbouring villages and report the matter to the assistant Record Officer for prompt action under section-50. The Assistant Record Officer shall then decide the matter in accordance with rule 8(3).
(C) The Survey Kanungo shall take up each of the sheets separately and proceed to correct them from the north-west corner.
(d) The Survey Kanungo shall measure the boundaries of all the plots and record them in the field book in Survey Form IV. The measurements may be carried out either by a measuring rod or by a chain or by internal survey by quadrilaterals using chain and optical squares where necessary.
(e) The corrections shall be made by taking convenient areas the shapes of which in the map tally with those on the spot. Where the measurements in the map and on the ground do not correspond, it wil be necessary to distribute the error, if any, in the plots of the block proportionately without distributing the relative shapes and position of contiguous-plots.
(f) In cases of difference of less than one gattha (10 links) Where relative position of neighbouring plots, appear on the map to tally with the spot no correction shall actually be made.
(g) In cases of difficulty in which the plot or group of plots cannot be shown in the existing maps correctly , which may be due to error being so large that its distribution in the map would give disproportionate idea of the relative position of different polts or which may be due to the fact that the fields are divided so minutely that their ploting within the map would make it clumsy or indistinct, the area involved should be plotted separately in the margin of the map on the same scale or on a larger scale, if necessary and the portions so ploted should be left blank in the main map with a note showing where it could be seen;
(h) As a rule only boundaries existing on the ground will be shown in the map and Survey Kanungo will not enter private partition among cultivators where there is no physical boundary;
(i) A list of objects along with signs for them with which they will be marked on the village maps where such objects exist are indicated in Survey Form V. Objects like roads masonry wells canals guls etc, will be marked after actual measurement while those like kachcha wells, trees, abadi etc.
will be shown in the map at their approximate places.
(j) The correction in the map will be indicated in pencil in the first instance by the Survey Kanungo. They survey Naib-Tahsildar will check 25 percent of the corrected plots taking precaution to spread the checking through-out the area of the village. The Assistant Record Officer shall also check some corrected plots in every village with a view to ensure the accuracy of corrections made in the maps. The corrections shall be inked after the checking has been done by the survey Naib-Tahsildar and the assistant Record Officer.
12. Where during the course of revision of map, both by resurvey or ordinary method, it is discovered that area of a plot entered in the record of rights is prima facie in correct or these is a boundary dispute between two plots, it will be entered in the list of mistakes and disputes in Survey Form VI and it shall be disposed of in the manner laid down in rule 19.
13. Renumbering – After the revision of map, all the plots on a newly surveyed or corrected map will be renumbered by the Survey Kanungo. The procedure laid down below may, as far as possible be followed:
(a) The renumbering of plots will be done sheetwise where the map of a village consists of more than one sheet.
(b) The numbering will start from the north-west corner, go generally in blocks to the east, come back again to the west taking the plots just below and so on finishing at the end in the south east corner.
(c) Where the fields situated in the same village have been plotted on the margin of a map, the numbering will be made in the same continuation as is the main map.
(d) Kudan number should be avoided but if there are any, a note about them will be made in the margin of the map.
(e) If any plot or plots are left out by an oversight in renumbering, they will be given the number in the same serial starting after the last number of the village as numberater and the number of adjoining plot as enominater so as to trace it out easily.
(f) If fields or areas of one village lie within the boundaries of another village, they will be shown in their actual position in the map of the latter village but no numbers will be assigned to them. Their limits will be marked by a thick line and the name of the village to which they pertain will be written across them.
(g) In case of tracts containing very small plots which cannot accommodate the number within them, blocks will be marked of by a thick line, the first one of 99 plots and the latter of 100 plots each and the number of the block will be noted in the centre in a thickly written figure surrounded by a circle, without abscuring any of the field boundaries. The first block in the north-west will be numbered 0 and the field numbers will run from 1 to 99 the second block will be number 1 and the fields in it 00,01, 02, 03,…………to………..99, the third block will be numbered 2 and so on. Thus if a field is numbered 45 in block no. 2 its full number will be 245 which will be entered in all the Revenue papers. If some of the fields in the block are large enough they should contain the full numbers.
(h) The re-numbering will first be in pencil and will be inked only after it has been checked thoroughly by the survey Naib-Tahsildar.
14. Area Extraction-(1) The area of fields blocks and villages the maps of which are revised, will be calculated by the following methods-
(a) in case of map revised by Survey or Resurvey, by area comb;and
(b) in case of map revised by ordinary method, by chaumeda system for regular four-cornered plots and by diogonal system for all other plots.
(2) The area of various plots or blocks in a village will be added up to find out the total area of the village.
15. Fard Mutabiqat—Immediately after re-numbering and area extraction, the Survey Lekhpal will prepare a list of Comparative old and new numbers, known as Fard Mutabiqat, in the sequence of old numbers in Survey Form VII.
16. Khasra Mutabiqat- The Survey Lekhpal will also prepare a list of comparative new and old numbers, known as the khasara Mutabiqat, in the sequence of new numbers in survey Form vIII.
17. The page totals and village totals of the Fard Mutabiqat and the khasra Mutabiqat will be checked cent per cent by Survey Kanungo. The Survey Naib-Tahsildar will also check entries relating to 25 percent of the new plots and verify them from the relevant records.
18. Test verification and partal.-All the entries of the basic annual register shall be tested by the Survey Kanungo by comparing them with the entries of the previous annual register and connected field book and also the record of rights prepared during the last settlement of the revision of records. Mistakes and disputes detected shall be entered in the list of mistakes and disputes in Survey Form-VI.
19. After the test of the annual register has been carried out in the manner prescribed in rule 18. A thorough verification of the entries in the annual register shall be carried out by the Survey kanungo. This will be done by reading out the record in the village in the presence of as many residents as it is possible to collect and by explaining every entry in this record to the tenure-holder concerned.
The mistakes and disputes detected or claims made shall be entered in the list of mistakes and disputes in Survey Form-VI.
20. After the test and verification of the annual register as prescribed in Rules 18 and 19 field to field partal of all the plots shall be carried out by the Survey Kanungo in the presence of as many tenure-holders and other residents of the village as it is possible to collect and the result will be noted by him in Survey Khasra in form-IX. The mistakes and disputes discovered during the partal will be entered in the list of mistakes and disputes in Survey Form-VI.
21. The list of mistakes and disputes in land records in Survey Form-VI shall be prepared in two parts, Part-I shall contain clerical mistakes and Part II shall contain other mistakes and disputes discovered during the test, and verification of annual register and in the course of the field-to-field partal.
22. The Survey Naib-Tahsildar shall check the work of test and verification of the annual register and also the work of field-to-field partal to the extent of 25 percent entries made in the list of mistakes and disputes. The Assistant Record Officer shall also check sufficient number of entries made in the various records with a view to ensure the correctness of work.
-Disposal of Mistakes and Disputes-
23. The Survey Naib-Tahsildar shall pass orders in his own hand in appropriate column of list of mistakes and disputes in land records for the correction of all clerical mistakes entered in Part-I of Survey Form-VI after consulting the previous land records of the village, Where necessary. These orders shall then be noted by the Survey Lekhpal against the relevant khatas of the basic annual register, and shall be attested by the Survey Kanungo. The Survey Naib-Tahsildar shall also satisfy himself by checking that all his orders have been correctly recorded in the basic annual register.