(1) The Trustees shall maintain a Service Book and a Character Roll in respect of each employee adopted in such form and setting out such particulars as may be prescribed for corresponding employees of Central Government from time to time.
(2) The entries in the Service Book of an employee shall be made by the Trustees or caused to be made by the Trustees’ officer maintaining accounts of the Memorial.
(3) The entries in the Character Roll of an employee shall be made by the authority to whom such employee is immediately subordinate and shall, be reviewed by the next higher authority with its remarks: –
Provided that, –
(i) Where the authority to which an employee is immediately subordinate is the Trustees, the entries in the Character Roll shall be made by the Chairman of the Trustees and no counter-signature shall be necessary; and
(ii) Where such next higher authority is the Trustees, the Character Roll shall be countersigned by the Chairman of the Trustees.