(i) Executive Assistant.The Executive Assistant of the GramPanchayat shall be in charge of the office of the GramPanchayat. He shall act under the direct supervision of the Pradhan (or in his absence, the Upa-Pradhan) and shall be responsible to the Gram Panchayat through the Pradhan or the Upa-Pradhan, as the case may be. Notwithstanding anything contained in any other rules, order or notification, the Executive Assistant shall, subject to the direction and control of the Gram Panchayat and the Pradhan,
(a) remain in executive charge of administrative including establishment functions and financial operation of the Gram Panchayat, .
(b) be the custodian of the Cheque Book and Pass Book for the Bank Account(s) and Post Office Savings Account(s) and the Cheque Book Register and all entries by the Executive Assistant in the Cheque Book Register shall be countersigned and authenticated by the Pradhan,
(c) prepare the Cheque for encashment out of Gram Panchayat Fund, under the direction of the Pradhan subject to the resolution of the GramPanchayat, put his signature in the counterfoil of the cheque in token ofpreparation of the cheque (in case ofabsence ofthe counterfoil ofthe cheque, he shall put his signature on the cover slip of the cheque book against the corresponding cheque number) and place it for the signature of the functionaries referred to in section 45(5) of the Act,
(d) authenticate all entries in the cash book (to be written by the Secretary) and vouchers in support thereof,
(e) perform the work relating to the implementation of programmes or schemes as may be prescribed and subject to the decision taken by and control of the Gram Panchayat, (I) Prepare the annual budget of the Gram Panchayat in due time,
(g) supervise the preparation ofdemand list in respect of tax and license fees levied by the GramPanchayat and take all steps for collection ofrevenue,
(h) be responsible for allotting duties to the Gram PanchayatKarmees,
(i) supervise the recording or noting of the resolutions adopted in the Gram Sansad and the Gram Sabha meeting,.
(i) produce the Cheque Book, Cheque Book Register and Pass Book for the Bank Account (s) and Post Office Savings Account(s) before the Auditors or inspecting officers as and when required,
(k) perform such other duties relating to the GramPanchayat and the State Government as the Pradhan or the Upa-Pradhan or the State Government may direct from time to time.
(ii) Secretary.Notwithstanding anything contained in any other rules, order or notification, the Gram Panchayat Secretary shall, subject to the direction and control of the Gram Panchayat and the Pradhan, perform the followingduties;
(a) prepare list in respect of tax and license fees levied by Gram Panchayat,
(b) maintain cash book and books ofaccounts,
(c) prepare the monthly, quarterly, half-yearly and annual statement ofaccounts and placing the same before the Gram Panchayat,
(d) assist the Executive Assistant towards preparation ofBudget of the estimated receipts and disbursement of GramPanchayat under the direction ofPradhan in due time, 20 THE KOLKATA GAZETTE, EXTRAORDINARY, NOVEMBER 23, 2004 [PART I
(e) keep all records of the Gram Panchayat in safe custody and produce the same in the meeting of the Gram Panchayat, Gram Sabha and Gram Sansad, excepting the Cheque Book, Pass Book(s) and the Cheque Book Register,
(f) oversee payments of wages to labours engaged in various programmes under implementation by the Gram Panchayat,
(g) record the resolution of the meeting held in the Gram Panchayat, Gram Sabha and Gram Sansad,
(h) produce all records before the Auditors or inspecting officers as and when required,
(i) submit to the appropriate authority all grant-in-aid bills in due times, G) perform duties for encashment of cheques and disbursement of fund,
(k) maintain all registers relating to all categories of Gram Panchayat employees, (I) perform such other duties in respect of the work of theGram Panchayat and of the State Government as the Pradhan or the Upa-Pradhan or the State Government may direct.
(i ii) Job Assistant.-Notwithstanding anything contained in any other rules, orders or notifications, the Job Assistant shall, subject to the direction and control of the Gram Panchayat and the Pradhan, perform the following duties:
(a) prepare plans and estimates for work or projects in conformity with the financial and technical guidelines prescribed by the appropriate authority and in accordance with the decisions of the Gram Panchayat,
(b) prepare measurement sheet, muster roll, token and acquittance roll,
(c) watch and supervise the process of actual execution of work to ensure the technical standared prescribed for the work,
(d) collect and compile progress of work, project and programmewise supported by muster rolls, tokens and measurement sheets,
(e) submit collected and compiled reports, returns and relevant records in office of the Gram Panchayat,
(f) submit completion report and utilisation report, project and programmewise, in respect of the work programme executed by the Gram Panchayat, and
(g) carry out any other duties as may be assigned from time to time by thePradhan or the Upa-Pradhan or the State Government.
(iv) Nirman Sahayak.--Notwithstanding anything contained in any other rules, orders or notifications, the Nirman Sahayak shall, subject to the direction and control of the Gram Panchayat and thePradhan, perform all the duties of the Job Assistant and any other duty as may be assigned from time to time by thePradhan or the Upa-Pradhan or the State Government.
(v) Sahayak.-Notwithstanding anything contained in any other rules, order or notification, the Sahayak shall, subject to the direction and control of the Gram Panchayat and thePradhan, perform the following duties:
(a) assist the Executive Assistant in matters of financial administration if and when required,
(b) assist the Secretary to facilitate the proper maintenance of accounts and records, including vouchers of financial transactions made in and by the Gram Panchayat and encashment of the cheque,
(c) assist the Secretary in recording the resolutions of the meetings held in the Gram Panchayat, Gram Sabha and Gram Sansad,
(d) any other duty as may be assigned by thePradhan or the Upa-Pradhan, or the State Government, from time to time.
(vi) Gram Panchayat Karmee.-Notwithstanding anything contained in any other rules, order or notification, the GramPanchayat Karmee shall, subject to the direction and control of theGram Panchayat and thePradhan, perform the following duties:-- '
(a) discharge the duties pertaining to the functions of theMessenger Peon, Office Peon and Helper, and keeping watch of the Gram Panchayat office at night, if considered necessary by the Gram Panchayat on arrangement of shift duties,
(b) perform such other duties as may be assigned to him from time to time by thePradhan or the Upa-Pradhan or the Executive Assistant.
56. Duties, rights and obligations of the employees of a Gram Panchayat,-(l) In the discharge of his official duties if any employee of aGram Panchayat, referred to in rule 55, is called upon to deal with or decide amatter in which he or a relation of his is financially interested, he shall, at the earliest possible opportunity, bring the facts to the notice of the Pradhan or Upa-Pradhan and also of the Block Development Officer and ex-officio Executive Officer of the Panchayat Samiti.
(2) No employee shall, without the previous sanction of the authority, to whom he is sub-ordinate, accept either directly or indirectly on his own behalf or on behalf of any other person, any gift of more than trifling value:
Provided that gifts in conformity with religious or social customs shall not come within the purview of this sub-rule.
(3) An employee shall not takepart in the collection of subscription in pursuance of any object whatsoever.
PART I] THE KOLKATA GAZETTE, EXTRAORDINARY, NOVEMBER 23, 2004 21
(4) An employee is prohibited from having any pecuniary transaction with any supplier or any other person in any way connected with any transaction ofthe Gram Panchayat orany other Gram Panchayat within a Block.
(5) An employee shall not, except with the previous sanction of the Gram Panchayat, be engaged in any trade or undertake any employment other than his public duties. An employee may undertake honorary work of a social or charitable nature or work of a literary or artistic or scientific character or may participate in a radio or television programme provided that his official duties do not suffer thereby. In pursuance ofhis honorary oroccasional work orby his participation in a programme, an employee shall not do anything that may promote on grounds ofreligion, race, caste, community or language, feelings ofenmity or hatred between different classes ofcitizens or goes against the unity and integrity of the country or is capable of embarrassing the relations between the State Government and the Central Government or the Government ofany other State or among the Zilla Parishad, the Panchayat Samiti and the Gram Panchayat. TheGramPanchayart orany othercompetent authority may, at any time, forreasons to be recorded in writing, forbid an employee to undertake any such honorary oroccasional work or to participate in any such programme.
(6) An employee shall not stand as a candidate, or interfere or canvasses or use his influence in any way or do anything in aid or in obstruction of any candidate in any election nor shall he take part in, or subscribe in aid of, any electioneering party organisation:
Provided that an employee, who is qualified to vote at such an election, may exercise his right to vote, but where he does so, shall avoid giving any indication ofthe manner in which he proposes to vote or has voted.
(7) No employee shall bring or attempt to bring any political or other outside influence to bear upon any superior authority for the furtherance ofhis interest in respect ofmatters pertaining to his service under the Gram Panchayat.
(8) No employee shall, except with the priorsanction ofthe authority to whom he is sub-ordinate, acquire ordispose ofany immovable property by lease, mortgage purchase sale, gift orotherwise, either in his own name or in the name of any member ofhis family, where such transaction is conducted otherwise than through a regular or reputed dealer: the same condition shall apply in the case ofsale orpurchase ofmovable property exceeding one thousand rupees in value:
Provided that the movable or immovable properties owned by the members ofthe family ofthe employee, which are either acquired by them from out oftheir own funds or inherited by them, shall not come under the provisions of this sub-rule.
(9) An employee shall have the right to form an association or federative body ofemployees unless the objects of activities ofsuch association or federativebody areprejudicial to the interest ofthe sovereignty ofIndia orpublic orderor morality.
(10) An employee shall enjoy full democratic right except being amember ofany political party.
(1I) An employee of the Gram Panchayat, other than a Gram Panchayat Karmee, shall submit to the concerned Block Development Officer and ex-officio Executive Officer of the Panchayat Samiti, a declaration in respect of his assets as they stood on 1st January ofeach yearwithin 30th April ofthat year in the format as given in Annexure I.
(I 2) All employees ofa Gram Panchayat shall be guided by open performance report and the report on attendance.
performance and efficiency, accountability and integrity shall be termed Annual Performance Report. The Extension Officer of Panchayat shall initiate Annual Performance Report of the Gram Panchayat employees at the end of financial year not later than 30th April of that year in the format as given in Annexure II for Group B, C and D employees of the State Government and place the same to the Block Development Officer and ex-officio Executive OfficerofthePanchayat Samiti foracceptance. Appraisal on attendance, performance and efficiency and accountability and integrity ofGram Panchayat employees shall be done by the Block Development Officer and ex-officio Executive Officerof the Panchayat Samiti in such manner, as may be directed by the State Government, by any general or special order, from time to time.
CHAPTER X Imposition ofTaxes, Fees and rates by a Gram Panchayat