(1) The Executive Officer of the Panchayat Samiti shall take steps to ascertain, as far as possible, from the Zilla Parishad and also from the District Magistrate and the District Panchayat and Rural Development Officer, the information regarding the amount of the probable grants, contributions and allotments of fund that may be available from the Central or the State Government either directly or through the Zilla Parishad under plan or non-plan heads for the following financial year on or before the 10th September in each year :
Provided that in the absence of any reliable data on likely availability of fund under a head of account in the following year, the Executive Officer shall work out the average allocation of fund during the preceding three years in that head of account and shall presume that such average allocation of fund enhanced by ten per cent of the amount shall be available during the following year.
(2) The Executive Officer of the Panchayat Samiti shall also assess the amount of the expected collection and accrual of fund out of the own resources of the Panchayat Samiti for the following financial year on or before the 10th September in each year, 4, Preparation of annual budget of estimated receipts and expenditure of Panchayat Samiti. - (1) On ascertaining, as far as practicable, the information envisaged in rule 3, the Sabhapati as the Karmadhyaksha of Artha, Sanstha, Unnayan O Parikalpana Sthayee Samiti shall convene a meeting of that Sthayee Samiti and determine, in consultation with the other members present, apportionment of share of fund for each Sthayee Samiti in consideration of the functional area or areas of each such Sthayee Samiti for the purpose of preparation of Sthayee Samiti wise outline budget. On obtaining the information about the quantum of fund likely to be available, the Sthayee Samitis shall consider the proposals relating to their functional areas received, if any, from the Gram Panchayats and Gram Unnayan Samitis through the Gram Panchayats as also the proposals prepared at the Panchayat Samiti level. They shall then identify and prioritise the activities that should be undertaken in the following year indicating the source and the quantum of fund required for each such activity. Accordingly, all these Sthayee Samitis with the help of the Secretary of the respective Sthayee Samiti shall prepare outline budgets in Form 1 for the following year and shall place them before the Sabhapati of the Panchayat Samiti on or before the 30th September in each year.
(2) On receiving the Sthayee Samiti wise outline budget referred to in sub-rule (1), the Secretary of the Panchayat Samiti who is also the Secretary of the Artha, Sanstha, Unnayan O Parikalpana Sthayee Samiti, shall, under the directions of the Sabhapati and the Executive Officer of the Panchayat Samiti, draw up an outline budget of Panchayat Samiti in English and in vernacular of the district or the locality concerned in Form 2 on or before the 15th October in each year showing the fund apportioned to each Sthayee Samiti including Artha, Sanstha, Unnayan O Parikalpana Sthayee Samiti under different heads of accounts with due regard to different components of its approved plan.
Partl] THE KOLKATA GAZETTE, EXTRAORDINARY, JULY 30, 2008 3