i) A register of admission and withdrawals. The register will give in the case of every student, the date of admission, the date of birth, name of birth place, percentage attendance at college, examinations and results of such examinations, a record of college/ institution career and date of withdrawal, if any.
ii) Registers of daily attendance of students.
iii) A register of fees.
iv) A time table.
16. a) The [3] and [6] Academic Council shall cause every affiliated college/ institution to be inspected from time to time by two or more competent persons authorised by it on its behalf:
Provided that each college/ institution shall be inspected ordinarily once in every three years, and at other times where in the opinion of the [3] Academic Council, such inspection is necessary.
b) The extension in provisional affiliation may be granted without inspection subject to fulfillment of the following conditions:-
1. No deficiency was pointed out by the last inspection committee.
2. One batch of the existing course has been passed out.
3. No enquiry/court case is pending against the College before any authority and in the Court.
4. All the fees (annual continuation fee and inspection fee) shall be charged to the College/institution irrespective of taking into consideration that the affiliation under this clause is being granted without inspection.
5. The college must submit detailed information about physical infrastructure, laboratory support, faculty and other manpower on a proforma prescribed by 17 the University alongwith undertaking about the correctness of the information provided by the College Authority.
6. Detailed information must be uploaded on the College website for public viewing.
In case, the information provided by the College is found to be wrong, then the University may withdraw affiliation.
17. An inspection committee shall, ordinarily consist of at least three members and no person shall be given ordinarily more than two inspections in a year. One of the members of the inspection committee shall be an expert in the concerned subjects and the courses of study for which affiliation has been/ may be granted.
18. The convener of the inspection committee shall be appointed by the Vice- Chancellor and he will be responsible for arranging the inspection.
19. [2] The inspection fee of Rs.2500/- per day and travelling allowance will be paid by the University to the members of the inspection committee.