(1) The e ntity specified by the Inspector - General of Registration shall be authorized to present the executed document in the manner provided on the website. In this process, the presence of the parties for e-registration shall be necessary at the office of the specified entity.
( 2 ) “Authorized Officer” shall be appointed for e-registration by the specified entity. An officer not below the rank of a Gazetted officer shall be designated as an authorized officer by government/semigovernment organizations. Where a Gazetted officer is not appointed, the senior most officer/personnel posted in that office can be nominated by the specified institution. The number of authorized officers may be more than one depending on the need of specified entity, but in such case the authorized officer should be of Gazetted category only .The regular officer employed by the Board of Directors of private institutions shall be designated as the authorized officer.
The authorized officer shall electronically sign the instrument on behalf of the concerned entity as the seller and shall be responsible for the contents of the instrument and the identity of the executors and witnesses.
( 3 ) For e-registration, a login shall be created on the website of the Stamp and Registration Department for each specified entity.
( 4) The information of the scheme selected for e-registration by the specified entity, along with a detailed description shall be made available online to the Inspector General of Registration. The type and nature of the document for e-registration in the selected schemes shall be decided by the Inspector General of Registration. Web integration of the software of the concerned specified entity shall be done with the software of the Stamp and Registration Department.
( 5 ) The draft of the documents of the selected scheme shall be sent online for approval on the login of the Assistant Inspector General of the concerned district.
( 6 ) After the online approval of the draft/template of the selected scheme by the Assistant Inspector General of the district, the process of eregistration may be started by the concerned specified entity.
( 7 ) The biometric device shall be registered on the software of the Stamp and Registration Department for capturing thumb impressions of parties, by each specified entity through its login.
( 8 ) Stamp duty and registration fee shall be paid in the manner prescribed by the Inspector General of Registration. It shall be the responsibility of the concerned specified entity to ensure payment of proper stamp duty and registration fee for the related document.
1- यह शासनादेश इलेƃŌ ािनकली जारी िकया गया है, अत: इस पर ह̾ ताƗर की आव̻ यकता नही है । 2- इस शासनादेश की Ůमािणकता वेब साइट http://shasanadesh.up.gov.in से स̝ यािपत की जा सकती है । ( 9 ) The identity of the party as well as witnesses shall be verified by e- KYC of Aadhaar after consent. PAN Ca r d/Passport/Driving Licen c e/Arms Licence, shall also be accepted as ID proof, which shall be produced by each execut ant and witness.
( 10 ) Parties to the document may submit their email ID and mobile number for correspondence;
( 11 ). Capture of an electronic signature or biometric thumb impression through a software module for e-execution of a document or Aadhaar e-signature and digital photograph by consent, as and when required, shall be mandatory for all execut ants . Electronic signatures and digital photographs and biometric thumb prints of the attesting witnesses shall be captured through the software module.
( 12 ) After completing the proceedings related to the execution of the document and the identification of the parties, the document shall be sent online by the authorized officer of the specified entity to the concerned registration officer in electronic form.
(13 ) The Registering Officer shall verify the document received in electronic form, lock the stamp duty and registration fee paid on the document after verification, cross-verify the identity of the parties through Aadhaar, and satisfy himself about the correctness of captured photographs and thumb impressions. In case of any discrepancy, the registration officer shall return the deed online to the specified entity along with his objections. The concerned entity shall resend the deed online after the disposal of the objection received .
( 14 ) After being satisfied as above, the process of registration of the documents shall be completed by the Registration Officer as per the procedure prescribed on the website. For the purposes of th ese rules , the endorsements under s ection 52, 58, and 60 of the Act shall be generated automatically, which shall be signed by the Registration Officer by electronic signature or e-signature of Aadhaar.
( 15 ) After the electronically registered document is uploaded on the portal of the Stamp and Registration Department, the thumbnail print of its copy shall be preserved by the Registration Officer in the manner prescribed .
( 16 ) The presentation of documents for the purposes of section 32 of the Act shall also include presentation of documents by electronic means.
( 17 ) The presence of parties to the document before the authorized officer shall be considered as presence under section 34 and 35 of the Act.
E -filing process 6. (1) Out of the documents prescribed under s ection s 18 and 89 of the Act, the documents identified by the Inspector - General of Registration for e-registration may be registered through e-filing on the website.
( 2) For the purposes of e-filing under this rule ,— 1- यह शासनादेश इलेƃŌ ािनकली जारी िकया गया है, अत: इस पर ह̾ ताƗर की आव̻ यकता नही है । 2- इस शासनादेश की Ůमािणकता वेब साइट http://shasanadesh.up.gov.in से स̝ यािपत की जा सकती है ।
(1) Capture of an electronic signature or biometric thumb impression through software module for e-execution of an document or Aadhaar e-signature and digital photograph by consent, as and when required, shall be mandatory for all executants. Electronic signatures and digital photographs and biometric thumb prints of the attesting witnesses shall be captured through the software module.
(2) PAN Card Number or Aadhaar Number (Unique Identification Number) / Passport / Driving Licen c e / Arms Licen c e shall also be valid ID proof, which shall be mandatory to be submitted by each execut ant and witness .
(3) The parties may furnish their email ID and mobile number for correspondence.
(4) The person who has done the online e-filing of the document identified under section s 18 and 89 of the Act, shall be solely responsible for proving the correctness of the contents of the document.
(5) The due stamp duty or filing fee shall be paid online only.
Preservation of Registered Documents